December 2018
NEXT MEETING: Sunday, December 2, 2018 – 4:30 p.m. - Annual Christmas Dinner and Party at the home of Billie Gray, 1558 S 6th St West – Phone 406-543-3480. Turkey dinner with pot luck extras. Bring dishes or desserts complementary to turkey dinner. After dinner the gift exchange... bring a gift valued up to $12, wrapped.
TREASURER'S REPORT: based on the November 2018 newsletter reported balances:
SAVINGS ACCOUNT: Reported balance was $8104.54. There was $0.30 interest added to the account in Sept and October so the November balance is $8104.84.
CHECKING ACCOUNT: Reported balance as of October 25, 2018 $ 270.83
Deposits made in November 200.00
Sub Balance $ 470.83
Expenses Paid in November 60.00
November 15 $ 410.83
Deposits: 14 memberships paid at the November meeting $140.00
Grab bags rhizomes sales at Farmers Market 36.00
Sales of 6 each 2019 Iris calenders @ $4.00 24.00
Total $200.00
Expense paid in November to Paul Ronaldo Sprinklers to winterize the watering system at the Fort Missoula Iris Garden - $60.00
Betty Ann has 3 more 2019 iris calendars remaining for sale. I will be accepting more 2019 memberships at the December Christmas party.
Also the Budget numbers for the 2019 calendar year are part of this newsletter for your information. This budget was discussed at the November meeting but not voted on for approval. It will be up for approval at the January meeting.
Respectfully Submitted,
Swede Gustafson, Treasurer
2019 MISSOULA IRIS SOCIETY BUDGETING INFORMATION
CATEGORY 2018 2018 2019 2019
ACCEPTED ACTUAL PROPOSED ACCEPTED
SHOWS
MEDIAN 300 61 200
MALL 700 517 600
IRIS SALE 600 409 500
FORT GARDEN
MAINTENANCE 500 323 500
GARDEN WEEDER 1500 715 1200
RHIZOME PURCHASE
GENERAL 0 0 0
PRESIDENTIAL 200 200 200
OPERATIONAL EXPENSES
GENERAL 500 50 300
NEWSLETTER 250 0 200
PRINTING 100 13 100
WEB-SITE 200 0 0
CONTRIBUTIONS 200 200 200
REGION 11 RVP 100 57 100
SPECIAL EVENTS/PURCHASES 200 121 200
PLANT MARKERS 0 0 250
TOTALS 5350 2663 4550
RENOVATIONS 6000 9117 1000
PAINTING 0 1100 0
TOTALS 6000 10,217 1000
INFORMATION COMMENTS: REGARDING EACH CATEGORY ON PAGE 1:
1. SHOWS
MEDIAN SHOW- with the success of the show at Judy's last Spring, Betty Ann and I think the show should continue for 2019.
MALL SHOW- with the change of ownership for the mall there may be a change in the charges for the space so we need to be prepared for this increase. The plastic table covering stored in the shed has been depleted so we need to purchase some more. Wonder if it’s time to purchase a more permanent type covering so we don't have to spend a lot of time preparing the tables for the show and wasting plastic and money at every show.
SALE: Betty Ann thinks it’s time to begin using the social media channel to advertise our shows and sale. The Missoulian advertisement was incorrect again last season and they gave us no credit for the error.
The Sale will need a new chairperson as Carol wishes to retire from this position. Therefore we may need to have a new place to prepare irises for the sale.
I have wondered for some time if the pictures of the irises need to be attached to the plastic flat in some manner to allow the purchaser to easily see the variety. I see times when the rhizomes are covering the pictures. A simple clip device may be sufficient.
BANNER: Each year we have trouble mounting the banner so I am suggesting building some type of free standing support which could be disassembled and stored in the shed. It could be out of plastic pipes or out of wood. Hooks then could be part of the stand which then could be used to hang our banner. Don't think this would cost of lot of money to make.
2. GARDEN: The membership must be encouraged to assist with the weeding of the gardens.
I think there were three beds which never had any attention this past summer. We should not have to depend upon the hired weeder to keep the garden beds clear of weeds. We also need to deadhead the spent stalks and cut down the fans at the end of the season. There will be discussion about renovations at the end of this session.
3. GARDEN WEEDER: Ronda was not able to work a full schedule this season due to child care requirements.
4. RHIZOME PURCHASES: There is money in the Saving Account to purchase some newer irises for the garden. We need someone to chair this activity who will peruse the catalogs and choose new irises to plant in the garden. Presidential irises could be included in this category.
5. GENERAL EXPENDITURES: This is where the operations expenses for the society are placed such as the affiliation fee to AIS and the Mt Corporation filing fee. The newsletter costs, any postage, any printing costs, and that type of purchases are here. One item we won't have to pay for this year is the WEB SITE as Edd has converted our site over to a free site. We also pay a Patron membership to the Historical Museum and give a contribution to the Museum for the use of the garden space and water for the gardens. The Region 11 RVP is given a small amount of money to offset some of their costs for their office duties.
6. SPECIAL EVENTS AND PURCHASES: Each year we have that need for a special event called an ice cream social to celebrate the shows and prepare for the summer of fun things. Once in a while a need for a purchase of a special tool, device, irises, or what ever has occurred. This year it was the purchase of a dolly cart to move the show items to and from the site in the mall. The cost was $100.00. We also purchased 2019 calenders for sale to the members.
7. PLANT MARKERS: It has been several years since I purchased Paw Paw markers. During this time the factory was sold and moved to a new city. I did look on the internet and found their site and noted prices for large purchases of the markers. I can get them in lots of 100, 500, and 1000. The 1000 cost is $355.80, 500 are $211.75, and 100 are $47.70.
8. RENOVATIONS: Now the next step in the improvements will be for the median bed. The walkway in the center of this garden begins at the northwest side of the garden and exits out the southwest corner of the garden right into the rose bush and arbor. I think the easiest solution would be to move this south exit towards the south east corner of the garden. Only a small amount of reshaping of the mound will be necessary. I also think the garden could be expanded to the east by removal of the golden spirea shrubs, moving the rock wall to the eastern edge of the gravel base and installing some new soil similar to the soil placed in the new garden done this past August, and then placing a third level of concrete blocks to the western rims of this garden. We could also install a new walk path in the garden but that would be decided after the renovations are completed. Then we would have space to add some additional Median Irises to the garden. I think all this work could be done in house by our membership as there would be no requirement to remove the irises, and no renovations to the sprinkler system. It could be done without haste and take the summer to complete if necessary. The only costs would be for the additional concrete blocks and for the soil. Again we would need to wheelbarrow all the soil and blocks in as the Historical Museum wishes no vehicles to be driven on the lawn. But we do not have to take large amounts of soil or blocks at a time to get the project done.
I estimated a cost around $1000.00 for this project. It will be quite a lot more if if it is hired out.
The right column titled “2019 ACCEPTED” has been left open as the Society will vote on the values for each category at the January meeting.
Submitted by Swede Gustafson, Treasurer
MINUTES OF THE MISSOULA IRIS SOCIETY OF NOVEMBER 3, 2018
The meeting was called to order at 7:18 pm by Betty Ann Gustafson.
A motion was made by Cindy Davis to accept the minutes for the October meeting as printed in the newsletter, Roger Muir 2nd the motion, all accepted the minutes as printed.
Treasurer’s report: Approved as printed in the newsletter.
New treasurer report was given by Swede – no change in savings account. Swede paid Ilene Brown $270.86 from checking account; her husband painted the shed. Paid Ron Dowell $250.00 for lawn service. $7.00 for radial bed & edging along walkway paid to Swede.
Calendars are available for $4.00 each. Dues for 2019 MIS membership are $10.00 each; they are now due.
Old Business:
Christmas meeting and party is tentatively scheduled for December 2nd at 4:30 pm at the home of Billie Gray at 1558 S. 6th West, Missoula, MT 59801. Turkey dinner, potluck and gift exchange. Watch newsletter for exact date and any changes.
Carol asked if any members are coordinating programs for the meetings. Gary suggested slides from the AIS, Betty Ann said they don’t provide them any longer but would check to see if they provided alternative programs. Further discussion to follow.
Betty Ann was the nominating committee. She agreed to be the President for the following year. Donna agreed to be Vice President, Swede treasurer. Jim wanted out, Cindy is now Secretary. Jim moved to pass the slate of officers as announced, motion was seconded.
New Business:
AIS 100 years celebration would like clubs to write something about their club and how they promote Iris and club. Judy agreed to put something together.
Carol and Betty Ann met to set up a tentative meeting schedule for 2019. Meetings tend to be the 1st Saturday of the month. Meeting in January at the Fort, February meeting Cindy Davis volunteered to have. Median Show scheduled for May 18th at the home of Judy Blunt, with May meeting and pot luck to be held at the same time. June 8th is the show in the Mall; don’t know yet if there are changes and/or requirement that need to be met with the new owners; Betty Ann will look into it. Is there anyone who wants to be show chairman for the May and June shows? The Ice cream social is usually the Wednesday after the show, so possibly the 12th of June. Fred agreed to have the June meeting at his home, June 1st. Meeting July 13th the second Saturday in July at the home of Gary and Steve. No meeting in August or September. October meeting at the home of Swede and Betty Ann. November meeting at the home of Carol and Al. December meeting at Billie’s.
Planning for the sale – July 21st start digging, setup at Carol’s. She would like it if someone else would coordinate it – she would be willing to train people. After the sale party at Billie’s. Gary will think about planning and for the sale at his and Steve’s home.
Swede stated they had a budget meeting at 5 today – the budget will be printed in the December and January news letters, and will be voted on in January.
Carol moved and Roger 2nd to adjourn the meeting.
Linda Sadler won the presidential rhizome.
Respectfully submitted, Cindy Davis
MIS MEETING/EVENT SCHEDULE 2018-2019
Sunday, December 2, 2018 – 4:30 p.m. - Annual Christmas Dinner and Party at the home of Billie Gray, 1558 S 6th St West – Phone 406-543-3480 – Turkey dinner with pot luck extras. Bring dishes or desserts complementary to turkey dinner. After dinner the gift exchange...bring a gift valued up to $12, wrapped.
Saturday, January 5, 2019 – Meeting at 6:30 p.m. with pot luck supper at Fort Missoula Building T-1.
Saturday, February 2 – Meeting at 6:30 p.m. with pot luck supper at home of Cindy Davis, 929 Cooley St – Phone 406-544-8745.
Saturday, March 2 – Meeting at 6:30 p.m. with pot luck supper at Fort Missoula Building T . Agenda: Plan show schedules
Saturday, April 6 – Meeting at 6:30 p.m. with pot luck supper at Fort Missoula Building T-1.
Saturday, May 18 – Meeting and median show – Time to be announced – with pot luck supper at the home of Judy Blunt, 1901 ½ S. 4th St West. Phone is 406-728-0741.
Saturday, June 1 – Meeting at 6:30 p.m. with pot luck supper at the home of Fred Frey, 1760 Frey Lane, phone is 406-549-0530. Agenda: Show plans
Saturday, June 8, Iris Show at Southgate Mall all day Saturday. Set up begins the evening before, Friday June 7. Times to be announced.
Wednesday evening, June 12 – Ice Cream Social at Fort Missoula Iris Gardens. Date and time are tentative at this time. Firm date and time to be announced later.
Saturday, July 13 – Meeting at 6:30 p.m. with pot luck supper at the home of Gary Clark and Steve Hesla – 2275 Sunlite Lane - Phone is 406-728-7633. Agenda: Rhizome sale plans
Sunday, July 21 thru Friday, July 26. Sale preparation: Days, times and locations tentative; usually work parties to prepare for the sale are from about 9:00 a.m.-2:00 p.m. depending on needs. Firm times and locations will be announced later.
Friday, July 26 – 5:00 p.m. Pot luck supper and rhizome loading for transport to Fort Missoula. Firm location to be announced later.
Saturday, July 27 – Rhizome sale 8:00 a.m. to 1:00 p.m. at Fort Missoula Iris Garden.
1:00 p.m. After-sale party at back patio of Billie Gray, 1558 S. 6th St West – Phone is 406-543-3480. Food of chicken and pizza and drinks provided by our club. Lots of fun.
August, 2019 – No meeting
September, 2019 – No meeting
Saturday, October 5 – Meeting at 6:30 p.m. with pot luck supper at the home of Swede and Betty Ann Gustafson, 3128 Eldora Lane – Phone is 406-251-3526.
Saturday, November 2 – Board meeting at 5:00 at the home of Carol Addeo and Allen Ledford, 5805 Helena Dr, Phone is 406-251-5833. All members welcome to the board meeting... Officers mandatory attendance. Agenda: Budget for 2020.
6:30 p.m. Regular meeting with pot luck supper. Agenda: Overview of budget, planning events and meetings for 2020.
Sunday, December 1, 2019 – Christmas Party 4:30 (Date and time tentative) at the home of Billie Gray, 1558 S. 6th St West, Phone is 406-543-3480. Turkey dinner with pot luck, followed by gift exchange.
Presidential Rhizome winners: August Fred Frey; September Gary Clark; October Al Ledford; November Linda Sadler