11 nov 2010
November 2010 MEETING
DATE & TIME: Saturday November 6, 2010 at 6:30 p.m. Usual potluck supper followed by the meeting.
PLACE: Home of Gary Clark and Steve Hesla, 2275 Sunlite Lane. Call 728-7633 for directions.
PROGRAM: Election of officers, discussion of budget for 2011
"FYI" NEWS
Nomination of officers for 2011 - The Slate of Officers up for election is as follows:
President: Incumbent Ed Verplanke
Vice President: Incumbent Betty Ann Gustafson
Treasurer: Incumbent Swede Gustafson
Secretary: Incumbent Jim Sadler
2011 MEMBERSHIP DUES: The year is coming to an end and the treasurer has started collecting dues for the new year memberships. Dues are $10.00/person. If you haven't yet paid, contact Treasurer Swede Gustafson.
Condolences to Fred Frey who's mother passed away recently.
It's Their Birthday!!....Let's Give 'Em a Cheer!!!
Happy birthday to Donna Dowell, November 3rd; Steve Hesla, November 6th; and Eleanor Utech, November 21st. Have a happy birthday all.
Christmas Party Reminder: Billie Gray will host the Christmas Party again this year on Saturday December 11th at 4:00 p.m. Start thinking about the Christmas Party Gift Exchange which we do every year.
Everyone brings a wrapped gift (up to $12.00 value) and we put all the gifts in the center of the room and then pick numbers to see who goes first. The #1 person gets to pick any gift from the pile. The gift is opened for all to see. Then the #2 person in line can pick the gift that #1 picked or pick from the stack and the same goes for each one thereafter. If you pick one of the opened gifts, then that person now can pick someone else’s gift or from the stack. The limit is 3 times for any one gift to own. There is a lot of heavy duty trading between everyone and the laughs just keep coming. It is a great end to a wonderful year with our friends and members.
Members, be thinking about which committees/positions you might be interested in for 2011. Contributing in this way to our organization keeps you involved, active and knowledgeable about what is going on. Talk to the current committee chairperson to see what is involved.
MIS COMMITTEES FOR 2011:
Median Show - Donna Dowell
June Iris Show -
Photographer/Historian/Scrapbook - Donna Dowell.
Display Garden at Fort Missoula - Billie Gray has been doing a great job
Programs -
Publicity - Fred Frey has been doing a great job
Rhizome Iris Sale - Pete and Carol Addeo volunteered to chair and provide the yard sorting in July.
Sunshine - Linda Sadler has been doing a great job
Newsletter - Pete and Carol Addeo
Membership -
Meeting Locations - Carol Addeo
Treasurer's report for November 2010
SAVINGS ACCOUNT
September 30, 2010 Balance $9,529.49
Third Quarter Interest Income 3.20
Transfer to Checking 500.00
Memberships Deposited 190.00
October 31, Balance $9,222.69
CHECKING ACCOUNT
September 30, 2010 Balance $1.057.72
Transfer from Savings 500.00
Anderson’s Masonry refund 224.25
Expenses Paid 1,254.88
October 31, 2010 Balance $ 527.09
Expenses Paid
Anderson’s Masonry $ 555.00 Display Garden pavers
Linda Sadler 39.88 Sunshine 2 gifts
L.W. Enterprises 585.00 Pavers Installation
Carolyn Addeo 75.00 Newsletter Expense
Total $1,254.88
PAVERS INSTALLATION
Net cost for the Anderson’s Masonry Pavers is $330.75
Net cost for installation 585.00
Net cost 915.75
Internal transfer of Memorial Funds - 355.00
Net cost of pavers to club $560.75
Our membership for the museum for which the Society members are allowed to visit the museum at no cost.
Respectfully submitted
Swede Gustafson, Treasurer
Budget Meeting on October 10, 2011 at 6:00 p.m.
Present - President Ed Verplancke, Vice President Betty Ann Gustafson, Treasurer Swede Gustafson, Billie Gray - Fort Garden Chair, and Anita Verplance - MIS member Meeting called to order at 6:15 pm by the President. President Ed talked about the probability of smaller iris rhizome sales due to the fact most MIS members do not have a large number of irises in their gardens. Therefore, he does not see a large quantity of rhizomes coming from these gardens which will lead to smaller sales until the Fort Garden produces again. Billie Gray arrived while this discussion was going on and suggested she could contact the owners of a large garden in the West Bitterroot Valley who want to move their iris gardens to a new location on their property. The varieties are named, are large clumps, and in excellent condition. Some were purchased at past iris sales. If she can get a commitment from these growers for MIS to assist in the digging and movement of the iris, we could have a good sale in 2011. Betty Ann served the members a Taco Soup dinner while this discussion was occurring.
Swede brought up a suggestion which involved the liability cost to the Missoula Iris Society for removal of the display garden at Fort Missoula should sometime in the future the membership decide to no longer be able to or wish to maintain the gardens for public viewing. He mentioned several years ago values from $4,000 to $7,600 were obtained from contractors to remove all items in the gardens and return the area back to how MIS found It when the gardens were started in the 1980's. Discussion about this item led to the fact some entity would want to either assist MIS or actually take over part or all of the gardens as the area has become a great asset to the Historical Museum. For now the matter was tabled, but Swede will show a removal value on the MIS Profit/Loss statement.
Swede passed out two financial documents to assist the officers present in determining the 2011 MIS budget. The first was the financial statement showing our net worth using the checking and saving account values. The second was a listing of the 2010 budgetary categories showing the 2010 values, the 2010 actual spending values, and the balances, remaining for each category. By using these values and the financial statement the officers were able to determine a suggested value for each of the categories for 2011.
The suggested values will be printed in the November 2010 newsletter and can be discussed at the 2010 November meeting and will be voted on by the membership present at the ANNUAL MEETING in January 2011along with any suggested value or category changes made at the November or January meeting
The budgetary meeting was adjourned at 9 pm on October 10, 2010
Respectfully submitted,
Swede Gustafson, Treasurer
Minutes of the Missoula Iris Society Meeting October 2, 20l0
The meeting was called to order by President Ed Verplancke. 18 people were present. The meeting occurred at the Gustafson home.
Minutes from September were approved as published in the newsletter.
Treasurer’s report was given by Swede Gustafson. He reported we have $9,529.49 in savings and $1,704.71 in checking. Alverta Symes moved and Fred Frey seconded that the treasurers report be approved. The motion passed.
Old Business: Swede Gustafson gave a report on the 990 EZ a IRS required filing. He gave a report on how it is going to be filed and how the society will be able to reactivate the nonprofit status.
A nominating committee report was given by Alverta Symes as follows: Ed Verplanke President Betty Ann Gustafson, Vice President Swede Gustafson Treasurer Jim Sadler Secretary
Swede Gustafson announced a budget meeting at 6:00 on Sunday 10th of October.
Card file work party was announced to be held 2:00 on the 8th of October.
Garden work party was called for October 17, at 1:00 to put the garden to bed.
Sunshine committee report that flowers were sent to Swede Gustafson, Dorothy Alcaraz, Ron Dowell and the Leona Wyckoff funeral.
A report was made on the wall on the baby bed and it was decided to wait a year. It was announced that the pavers were installed. The pavers cost $330.75 dollars. Other costs were still to come. Pea gravel was placed on the Dykes bed and spread where needed.
A discussion was had concerning the creation of a committee to create rules for a memorial committee.
Donna Dowell volunteered to chair the median show.
Gary Clark volunteered to host the November meeting. Billie Gray is going to have the Christmas party.
Donna Dowell won the Presidential Rhizome.
The meeting was adjourned at 8:20 P.M.
Respectfully submitted.
Jim Sadler, Secretary