MEETING TIME: Saturday, January 9 at 6:30 pm at Ft. Missoula, Building T-1. No-host potluck supper.

Agenda:

Vote on and Pass the 2016 budget – please bring a copy of the budget to the meeting for reference during the discussion!

Schedule hosts for meetings for the year

Chairpersons for committees

Meeting locations are reserved for the year. Schedule is at the end of the minutes.

Dues for 2016 are now due in the amount of $12 per person. Pay dues to Swede Gustafson, Treasurer.

MINUTES OF THE MISSOULA IRIS SOCIETY BOARD OF DIRECTORS

The annual MIS Board and Budget Meeting was called to order at 5:00 p.m. Saturday, November 7, 2015 at the home of Judy Blunt. The meeting was led by Vice President Betty Ann Gustafson in the absence of President Donna Dowell. Those members present in addition to Betty Ann were Treasurer Swede Gustafson, Secretary Carol Addeo, members Edd Verplancke, Anita Cervenak, Judy Blunt and Roger Muir.

Discussion of the 2016 budget followed. The final version will be posted in the January 2016 newsletter.

Items discussed included:

The Median show, if held, will be tentatively scheduled for Saturday May 21 at the Fort Missoula Building T-1. A chairperson is needed if we are to hold one. The main iris show in June will be chaired by Judy Blunt, who volunteered to chair the main show and will coordinate a committee to help her with the theme. Date for show needs to be reserved with Southgate Mall. Last year it was the first Saturday of June. That date would be June 4, 2016.

Discussion of display garden at Fort Missoula and budget items. Most of the newer rhizomes purchased in the last year or two have not lived more than one growing season. Perhaps newer varieties are not hardy enough. The renovation budget was increased to $300.

Brief discussion of peonies in the garden. Edd feels that peonies (and most perennials) do not belong in the iris gardens, because they conflict with the iris and overwhelm them. He has no objection to most annual flowers. Carol Addeo feels the peonies and other perennials in the beds, as well as annuals, add to the diversity and attractiveness of the garden throughout the growing season. This seems to be a basic two member disagreement. Noone else commented. It was suggested a vote of membership be held to decide this issue. Edd mentioned wanting to remove the Barberry shrubs, as they have outgrown their space.

udy Blunt offered Preen in a bucket to help control weeds. Edd prefers not to use it. Edd would like to add a second layer of brick in the big bed. Estimated cost would be $200.

Discussion of need to find an experienced garden weeder as contract labor next year.

Discussion of a need for a membership chairman who would put membership booklets together. We currently have about 10 packets left.

Discussion of need for a Regional Vice President. No information has come from Idaho as to who has volunteered and it is unknown if Jim Sadler will continue.

The tentative budget total for the year was $6,440. The final budget will be printed in full in the January newsletter.

Scheduled dates for the year were planned for all meetings and confirmed activities. Once these dates have been reserved with the historical museum, the schedule will be printed in the January newsletter. The meeting adjourned at 6:30 p.m.

Respectfully submitted,

Carol Addeo

Secretary

TREASURER'S REPORT

December 30, 2015

Values are based the October 28, 2015 reported balances:

SAVINGS ACCOUNT: $14,035.68

CHECKING ACCOUNT:

Reported balance $ 602.24

Expenses paid 138.97

Dec 30, 2015 balance $ 463.27

Expenses paid-:

Paul Ronaldo Sprinklers – winterize the Fort Garden System $ 60.00

Billie Gray – Christmas party dinner – Turkey 24.00

Elizabeth Gustafson – Sunshine flowers to Dorothy Alcaraz 10.99

Paper plates for meeting dinners 17.99

Diamond Saw blade to cut garden wall blocks 25.99

$ 138.97

END OF THE FISCAL YEAR REPORT --- FINANCIAL STATEMENT

Jan 1, 2015 Dec 31, 2015

Savings Account- Society $12,526.19 $12,678.99

Savings – Judges Fund 440.40 465.40

Savings – Memorials Fund 892.00 892.00

Checking Account 635.65 463.27

Plant Markers – Sets 207.00 137.00

Plant Markers – Tags only 82.80 79.80

NET WORTH $14,784.04 $14,716.46

Net loss for 2015 < $67.58>

BUDGET INFORMATION

ACTIVITY 2015 2015 Actual 2016 Proposed

Public Events 1500 682 1800

Display Garden-Ft. Missoula 1760 778 2310

General Expenditures 925 224 730

Printing Expenditures 350 0 350

Web Site Expenditure 150 120 150

Special Events/Purchases 600 478 100

Rhizomes Purchases 550 924 550

Contributions/Donations 200 100 200

Totals 6035 3306 6190

You will note I have simplified the budgets into 8 categories showing the total funds allocated to each category. I believe this will be a better way to inform the membership of where and how much of our funding is being designated and used. It will also allow me an easier method to do my bookkeeping within each activity of the budget. In the past I have had over 20 separate accounts to track our expenses which has become burdensome at times to which of these accounts to place a particular expenditure. If the above listing does not work out, I will return to the previous method of bookkeeping and inform the membership of my change.

Respectfully Submitted,

Erling Gustafson, Treasurer

MINUTES OF THE MISSOULA IRIS SOCIETY OF NOVEMBER 7, 2015

Missoula Iris Society meeting was called to order by Vice President Betty Ann Gustafson at 7:30 p.m. at the home of Judy Blunt.

The minutes of the October meeting accepted as printed in the newsletter.

Swede reported some changes to the treasurer’s report. He paid for sprinkler maintenance of $602.24, not $542.24. The revised treasurer report was accepted.

OLD BUSINESS

Tentative plan for Elizabeth Friesz garden: Elizabeth plans to sell her property in Alberton and wants to donate her iris to MIS. Discussion that next year on or before July 24, 2016 we car pool to Elizabeth’s home in Alberton as a group to dig her iris for our annual rhizome sale. Our sale is scheduled for July 30, 2016.

NEW BUSINESS

Officer nominations: All incumbents are willing to serve another year.

Donna Dowell, President, Betty Ann Gustafson, Vice President, Carol Addeo, Secretary and Swede Gustafson, Treasurer.

2016 Show Committee: Judy Blunt volunteered to chair the show.

Regional Vice President status unknown: Jim Sadler was out of town

Median Show discussion: Tentative schedule for the median show on Saturday, May 21, would be to set up 3 or 4 tables at Fort Missoula Building T-1. Also discussed was setting up at the Saturday Farmers Market with posters. Space and difficulty to haul was discussed. A chairperson is needed.

Carol will call the Historical Museum to reserve our meeting and event dates.

There will be no meetings held in August and September. The motion to skip meeting in August and September was presented, voted on and passed.

Presidential Rhizome winner: November winner is Ron Dowell.

The meeting was adjourned at 8:00 p.m.

Respectfully Submitted,

Carol Addeo, Secretary

A presentation on Siberian Iris was made by Swede Gustafson.

Presidential Rhizome winners: September Edd Verplancke, October Judy Blunt, November Ron Dowell

Meeting locations have been reserved at Building T-1 next to Heritage Hall at Fort Missoula with Carolyn Thompson. The date for our ice cream social was in conflict with events there, so the date of Saturday, July 23, 2016 at 5 p.m. was scheduled. This date may need to be changed to coordinate with Judy Blunt’s schedule. Perhaps a week night evening might work better.

Meeting locations 2016:

Saturday, January 9, 6:30 Fort Missoula Bldg T-1 – Pot luck supper

Saturday, February 6, 6:30 Fort Missoula Bldg T-1 – Pot luck supper, host needed

Saturday, March 5, 6:30 Fort Missoula Bldg T-1– Pot luck supper, host needed

Saturday, April 2, 6:30 Fort Missoula Bldg T-1 – Pot luck supper

Saturday, May 7, 6:30 Fort Missoula Bldg T-1 – Pot luck supper

Saturday, May 21, 8 am – 2 pm – MIS median show at Fort Missoula Bldg T-1

Saturday, June 4 – Iris Show at Southgate Mall – (needs to be reserved)

Saturday, July 2, 6:30 Fort Missoula Bldg T-1 – Pot luck supper, host needed

Saturday, July 23 – Ice cream social at 5:00 p.m. at Fort Gardens

Sunday July 24 – 8 am Work Party at Elizabeth Friesz’ in Alberton digging iris for the sale

Monday July 25 – Work Party labeling iris at home of Carol Addeo and updating card file

Thursday July 28 – Work Party sorting iris for the sale at Carol Addeo’s

Friday, July 29 – Work Party sorting, loading iris, followed by supper at 5:00 pm at Carol Addeo’s

Saturday July 30 – 8 am – 1:00 pm – Iris Rhizome Sale at Fort Missoula

Saturday July 30 – 1:00 pm. – After sale party at home of Billy Gray

August – No Meeting

September – No Meeting

Saturday October 1 – 6:30 – Meeting at Fort Missoula Bldg T-1, no host pot luck supper

Saturday November 5- 5:00 pm – Board and budget meeting, followed by pot luck supper and regular meeting…Location needed

Sunday, December 3 – 4:30 pm (tentative date to be confirmed later) for Christmas party and turkey dinner and potluck at home of Billie Gray.

Check out our websites: www.missoulairis.com and www.sites.google.com/site/irismissoula