Region 11 By-Laws

BY-LAWS

REGION 11-AMERICAN IRIS SOCIETY

ARTICLE I-NAME

This organization shall be known as Region 11 of the American Iris society.

ARTICLE II-PURPOSE

Section 1: The purpose of this organization will be to promote the culture and improvement of all types of irises and to advance the cause of the American Iris Society.

Section 2: AIS-Region 11 is organized and operated as a nonprofit organization exclusively for purposes described in section 501 (c) (3) of the Internal Revenue code.

Section 3: No part of these by-laws shall be interpreted in any manner that will contradict or supersede the published by-laws, rules and regulations of the American Iris Society.

Section 4: No part of the net earnings of the organization shall be distributable to individual members, directors, officers or other private persons, except that the organization is authorized to pay reasonable compensation for goods and/or services rendered in the furtherance of the objectives of AIS-Region 11.

Section 5: There shall be no personal liability of AIS-Region 11 members for obligations of the Region.

ARTICLE III-MEMBERSHIP

Section 1: All Members of the American Iris Society residing in Region 11 shall be members of the AIS-Region 11 without further payment of dues.

Section 2: The membership years shall coincide with the period of American Iris Society.

ARTICLE IV-OFFICERS AND DUTIES

Section 1: The officers of this organization shall be Regional Vice President, Assistant Regional Vice President, Secretary, and Treasurer.

Section 2: It shall be the duty of the RVP to perform all duties assigned by the constitution and by-laws of the American Iris Society and of this society. The RVP shall preside at meetings of the Executive Committee and at Regional meetings; appoint committees as needed, appoint judges and apprentice judges as they qualify annually, with the approval of th Board of Directors of the American Iris Society; and perform any other duties set forth in the AIS Handbook necessary for the well being of the Region The RVP should attend the National Convention of the American Iris Society without hardship financially. The Region should pay half of the finances to the national Convention.

Section 3: It shall be the duty of the Assistant RVP to preside at Regional and Executive committee meetings in the absence of RVP to take over any additional duties which the RVP is unable to perform.

Section 4: It shall be the duty of the Secretary to record the minutes of Regional and to record the minutes of Regional and Executive committee meetings, conduct official mailings, and keep additional records as directed by the RVP.

Section 5: It shall be the duty of the Treasurer to have custody of all Regional moneys and to deposit these moneys in a bank in the name of Region 11. The Treasurer shall sign all checks dispensing Regional funds. The Treasurer shall pay out of the Regional funds all bills approved by the Executive committee and shall keep books showing the source and use of all moneys. A complete report shall be made once annually stating all receipts and disbursements since the previous report and reporting the balance on hand.

Section 6: the Executive Boards shall consists of all officers and the immediate Past RVP.

A. Meeting of the Executive Board may be called as needed by the RVP or by a majority of the Board Members, provided all board members are notified.

B. Three board members shall constitute a quorum.

ARTICLE V

Section 1

A. A nomination committee shall be appointed by the RVP during the last (third) year of their term in office. Thi committee shall be for the purpose of nominating a candidate to succeed the RVP. Term of office will begin the January First after AIS approval.

B. The names will be made available in the spring communications. In addition, nominations may be made by petition signed by ten or more members and submitted to the nominating committee by July First.

C. Included must be a consent signed by the nominee.

D. Should there be more than one nominee, there shall be a mail ballot.

E. The candidate receiving a majority of votes shall be considered elected. If there is only one candidate for an office, the Secretary will be instructed to cast a single ballot.

F. The name is submitted to the Board of Directors of the American Iris Society for acceptance.

ARTICLE VI THE EXECUTIVE COMMITTEE

Section 1: An Executive Committee shall be established with the RVP acting as Chairman. This committee shall consist of the three officers, and the immedite past RVP, standing committee chairmen.

Section 2: At least one meeting of this committee a year shall be called by the RVP at the time and location of their choice. The Secretary shall keep minutes of all such meetings. The committee shall act primarily in an advisory capacity to the RVP.

Section 3: The Executive Committee shall direct an audit of all the accounts if such an audit is deemed necessary.

ARTICLE VII COMMITTEES

Section 1: All committee chairmen shall be appointed annually by the RVP and additional committees shall be established as needed.

ARTICLE VIII AMENDMENTS

Section 1: These By-laws may be amended at any regular or special meeting of this organization. Or by mail as designated by the Executive Committee, provided notice of the proposed amendment or amendments has been printed in an Executive Communication or otherwise distributed to the membership at least 30 days prior to the vote on the amendment or amendments.

Section 2: A two-thirds majority vote of those voting shall be necessary to pass any amendment or amendments.

ARTICLE IX DISSOLUTION OF THE REGION

Section 1: In the event of dissolution of the Region and after paying all debts and obligations, the Executive Committee shall distribute all the Region’s assets to the American Iris Society Foundation to be used for its original purpose.

ARTICLE X POLICIES NOT COVERED ELSEWHERE

Section 1: The most recent Robert’s Rules of Order, Revised, shall govern in all cases not provided for in these By-laws.

ADOPTION OF BY-LAWS

The undersigned, being the Regional Vice-President and Secretary of Region 11 do hereby certify that the foregoing By-Laws are the By-Laws of Region 11 and that they were fully adopted and approved by the majority vote of the membership of the Region 11 on the 2^nd day of December 1994. Signed by Carrly M. Meyers, Regional Vice-President, and Donna Bowers, Secretary. By-Laws updated and voted by the Region 11 on January 2019 Regional Vice-President Jeanette Graham.

REGION 11 RULES AND POLICIES

A. Regional Meeting – The Board directed that the policy shall be that the host group (society or area) shall make all the plans and pay all expenses incurred from such plans. Disposition of any profit is within the host group, since they bear the burden of all the loss.

B. In January 2019 all Region 11 judges voted to accept the following policies:

C. A charge fee for judges to help pay for hosting the judging training session

D. Every judge will be required to present a minimum of one judges training session.