02/24/2021
KHS VPA Meeting Minutes
02/24/21
Attendees:
Emma Hauser (President), Scott Ellis (Treasurer), Rose Hines (Secretary), Lisa Crimp (VP Publicity), Connie Plaisted (VP Concessions), LInda Morrison (VP Special Events), Denise Hammond (VP Tickets & Ushering), Rachel Barter (VP of Clynk), Robin Parsons, Loretta McDonnal, Dennis St. Pierre, Katie Mooney, Eric Desmarais, Jesse Wakeman
VOTE: Changes to the constitution: Motion made by Connie Plaisted; Second made by Lisa Crimp - APPROVED UNANIMOUSLY
New executive board member Robin Parsons - WELCOME!
Dionne Trust Grant Update:
$3000 is award and 1/2 will be used toward art programs. Katie is looking for ideas on how to allocate the funding
Looking to thank the trust trust for the grant at the next large event
The Maine Arts Commission may possibly match donations
VPA Boosters Calendar is updated on the KHS website along with booster membership forms and amazon smile link
Amazon Smile link to support VPA:
https//smile.amazon.com/ch/81-1879375
VOTE: To approve 4-$750 scholarships - APPROVED UNANIMOUSLY
The scholarship committee will include Emma Hauser, Robin Parsons, Lisa Crimp and Denise Hammond
Scholarship committee will get up to date on policies for the selection process
Coffee house fund raiser for Doctors Without Boarders which included recorded virtual performances by student from KHS raised $280
Drama Update:
Student directed one act play will take place April 9, 10, & 11th, which will be live-streamed if status remains green
Spring musical will be Triumph of Love which includes a 7 person cast and may be able to be performed outside
Looking for support for the International Thespian Society membership fees. Denis to fill out the required funding request form and submit for review
Band Update:
Acknowledgement for successfully achieving the approval to be allowed to play music indoors.
Close to finishing the first piece of the year
Hoping to be able to have an outdoor concert
9 Inductees are being awarded to the Tri-M Musical Honor Society
Tri-M ceremony will be held virtually
Received 2 high level cameras and channel changing for live streaming
Chorus Update:
New Ukulele program is a success among the students.
Art Update:
Great opportunity to have had support from the boosters that paid for the art show
Pushing out Youth Art Month in March
Includes a slide show where every art student will be submitting a piece of art
Jenn Hass is the person working on communications to ensure communications will be published
Thinking about long range plans with respects to fund raising
Possible instrument donation support.
KHS VPA Treasurer's Report 2/24/2021
Beginning Balance (1/1/2020)
$24,439.36
Income (2020/21)
Cash Deposit Concessions Proceeds "The Complete Works of Shakespeare"
$310.50
Annual Fund Drive Deposits
$3,031.85
Amazon Smile Deposits
$58.22
Total Income
$3,400.57
Expenses (2020/21)
Banner for Winter Play Advertising
$93.45
Instrument Repair (from Dionne Trust Funds)
$657.76
Annual Retainer Fee and Annual Report Filing Fee
$135.00
Annual Appeal Expenses (Postage and Printing)
$400.89
KHS VPA Boosters Scholarships (4 at $750 each)
$3,000.00
Post Office Box Annual Fee
$90.00
Zoom Subscription (1-Year)
$119.92
Maine College of Art KHS Art Submission Fees
$410.00
Purchase of 20 Ukuleles For HS Music Department
$1,485.00
Total Expenses
$6,392.02
AVAILABLE FUNDS as of 2/24/2021
$21,447.91
Income/Expenses of Specific Events or Designated Funds
KHSVPA Annual Appeal 2020
Total Donation Income
$3,045.00
Pay Pal Fees
($13.15)
Printing/Mailing Costs
($400.89)
Net KHSVPA 2020 Annual Appeal Income To Date
$2,630.96
Dionne Trust Funds
Beginning Balance
$2,000.00
Artist in Residency Expenses for Batavia Exchange
-$1,058.00
Instrument Repair
-$657.76
Remaining Dionne Fund Balance Available To Date
$284.24