Board Functions I had

• Jan. 2019 - Mrt. 2020 Secretary on the  board of Stichting Verloren Jaren (UnPaid/onBezoldigd) (In The Netherlands, Via Databeet)

• Apr. 2017 - Dec. 2019 Secretary on the board of Stichting Anoiksis Beheer (Paid/Bezoldigd) (In The Netherlands, Via Databeet)

Policy Plan

In order to run an organization well, it is useful to write a Policy Plan (Beleidsplan). Whatever organization I have. With a Policy Plan I indicate where my organization is going in the next 3 to 5 years for both the employees of the organization and the outside world. A policy plan consists of the following parts:

• Current situation

• Mission

• Vision

• Goals

• Strategy

• Future

• Management.

Current Situation

In this section I outline how the organization stands now. When it was founded, for what purpose and what has already been achieved in short. On offer are the founding, major changes, successes and particularities.

Mission

The Mission is the most important part of the Policy Plan, but also of the organisation. The Mission sets out the main reasons for existence and main principles. It is important to formulate the Mission as short, concise and clear so that it is clear to everyone what the organization stands for.

Vision

The Vision takes a look into the future and indicates where the organization wants to be in a few years time. The Vision focuses on short and medium term goals. The Vision often also contains the norms and values ​​of the organization.

Goals

SMART is often used to draw up the Objectives as clearly as possible. SMART stands for:

• S –> Specific: This means that the objectives must be formulated as concretely as possible

• M –> Measurable: It must be measurable, for example with Databeet the number of new customers acquired through the Databeet brand awareness campaign

• A –> Acceptable: Acceptable means that there must be support both internally and externally. Think of customers, employees, volunteers and target group

• R –>Realistic: The objectives that are devised must be attainable and not be boulders in the air. An example of a non-realistic target would be that Databeet could serve Microsoft, Google and Apple as customers in the same year

• T –> Time-bound: A policy plan is for a maximum of 3 to 5 years, so the objective must also be attainable within this period

Strategy

With the Strategy I arrive at the implementation of the objectives. It is best to write out these objectives in Project Plan or Annual Plan, so that it becomes clear how they will be approached in order to be achieved. In the Policy Plan, I briefly mark the implementation of the objective for each goal again under strategy.

Future

In this part I write about the plans I have with my organization the comming 3-5 years. This is important for stakeholders and investors because they than know in what they are investing and how they can hold the organization acountable for their goals.

Management

All organizations with more than 1 person have a management, the titles and their function could differ. However, for Associations, NVs and Foundations they have to have a board. Ideally, a board consists of 5 members. The most common board positions are:

• Chairman

• Treasurer

• Secretary

• Board member

• Board member

If I include these components, I have a good Policy Plan that can last for a number of years. It seems so easy to read and so squeaky, but it isn't. Take the time to formulate the Mission, Vision, strategy and objectives as well as possible, so that no disagreements can arise later on where the organization is going.

Tips For Drawing Up A Policy Plan

With these tips my policy plan will be even better:

• Take my time

• Hire someone if I don't succeed due to lack of time or lack of knowledge

• Renew my plan every 3 to 5 years

• Create support within my organization for my policy plan, then its implementation will be easier

• When implementing parts of the policy plan, make an Annual Plan or Project Plan.