Officer Roles

Candidates Needed for PTSA Executive Board If you are interested in becoming part of the Executive Team which is an elected board, contact President, Jo Peeler at sandiegohs.ptsa@gmail.com.

Officer Positions and Duties.

President:

  • Calls and runs all meetings – Executive (monthly), General Association (as specified in the bylaws) with Agenda.

  • Talks with the Principal monthly/regularly and brings all events and with the Principal approves all flyers and PTA materials that are sent home with the students.

  • Talks with her/his Executive Board regularly.

  • Appoints all Committee Chairmen and the Parliamentarian.

  • Is a member of all committees (except Nominating Committee).

  • Is on the email trail for all PTA operations.

  • The President oversees the following committees: Campus Action Partners, Climate Action, Senior Activities, and Student Action.

  • The President keeps tabs on everything the PTA Executive Board and committee members are doing.

  • Commitment: 5-10 hours per month

Executive Vice-president:

  • Is the back up for the President.

  • Does whatever the Executive Board decides is necessary.

  • Calls and runs meetings when the President is indisposed.

  • The Executive VP oversees the following committees: Campus Beautification, Grad Nite, Hospitality and Volunteer Coordination.

  • Commttment: 5-10 hours per month

Secretary:

  • Takes minutes and promptly types them up and sends them to the President.

  • Keeps the minutes for the unit in the Secretary Book.

  • Checks each Payment Authorization Form to see that it was approved by the Association.

  • Commitment: 3-5 hours per month

Treasurer:

  • Deposits all monies for all events, unless the bylaws specify a Financial Secretary.

  • Writes all checks for events that are approved by the Association.

  • Prepares and presents a Treasurer’s Report for each monthly meeting, and all Association Meetings.

  • Files tax returns.

  • Keeps on top of all money issues.

  • Copies the President on all important matters.

  • Chairs the budget committee and completes the Annual Financial Report (end of year report).

  • Commitment: 5-10 hours per month

VP of Membership:

  • Collects all membership and runs membership campaign.

  • With another PTA member, counts all membership money using Cash Verification Form and hands it over to the Treasurer for Deposit.

  • Keeps record of all on-line PTA memberships.

  • Keeps a formal list of all PTA members.

  • Membership Team attends all large parent events such as Open House, Orientations, PTSA General Meetings, Staff Welcome and have a membership table with PTSA information available

  • Monthly, gives the Secretary the official membership list and shares it with the Executive Board.

  • Committment: 4-10 hours per month, busier in the fall.

VP of Communications:

  • Keeps website updated.

  • Updates contact lists for gmail and Mail-chimp.

  • Sends e-blasts and Mail-chimp notices as needed.

  • Update Google Calendar

  • Send PTSA event flyers to Caver Weekly

  • Post PTSA events on Good Morning San Diego High

  • Send event reminders through Remind.com

  • Attends Exec Board Meetings once per month & 5 General Meetings per year.

  • Any other creative communications activities you choose…

  • Commitment: 5-10 hours per month

Auditor:

  • Keeps tabs on the financial health of the unit.

  • Checks that all deposits and checks are what they appear to be and have been authorized by the Association.

  • Performs an informal monthly audit.

  • Performs two (2) formal audits per year (minimum).

  • Commitment: 2-4 hours per month plus 16 hours for each audit.

Historian:

  • Keeps track of all PTA volunteer hours performed during the year.

  • Keeps track of all events and may even run the newsletter.

  • Completes Annual Report (re: volunteer hours) and presents to Executive Board.

  • Commitment: 2-5 hours per month