Bribie Island Photography Club

BRIBIE ISLAND PHOTOGRAPHY CLUB

CLUB & COMPETITION RULES 2024

A.....CLUB RULES

1. The club shall be known as The Bribie Island Photography Club and shall be open to all with an interest in photography.

2. Membership of the club implies the undertaking to abide by the rules.

3. The annual membership fee shall be fixed at the annual general meeting held each December, at which the President and Treasurer shall present written reports.

4. New members shall be allowed to attend gratis as visitors for any two (2) meetings during our financial year.

5. The officers of the club shall consist of the President, Vice President, Hon. Treasurer and Hon. Secretary. Financial year is January 1 – December 31st of each and every year.

6. The affairs of the club shall be managed by a committee comprised of the officers and up to three (3) members elected at the Annual General Meeting. The committee has authority to interpret these rules and any matter relating to the club on which the rules are silent

7. All officers and members of the committee shall be eligible for re-election each year. Members may nominate for an initial ONE year term, then have the option to nominate for a second ONE year term, with the number terms to be served being 2 consecutive years.’

8. Special General Meetings of the Club may be convened by a requisition signed by at least 10% of the ordinary membership, stating the object and sent to the Secretary at least seven days before the date proposed.

9. Quorum - At Committee meetings three (3) committee members shall form a quorum. At Annual and Special general meetings, 20% of the membership shall form a quorum.

10. The Secretary shall keep Minutes of Committee meetings, Annual General Meetings and any Special General meetings, and shall conduct the correspondence of the Club.

11. The club shall deposit all monies in a Bank or Building Society approved by the Officers. This account needing one signature for deposits, and one for withdrawals. Signatories are to be the Treasurer, and either the President or a nominated committee member. The Treasurer or President are authorised to operate on-line banking for the purpose of bill payment and direct transfers.

12. A member may be expelled or asked to leave the Club at the discretion of the committee. Any member thus expelled shall have the right to appeal at a Special General Meeting called by the Secretary for this purpose. All committee meetings and special general meetings called under this rule shall be treated as privileged and confidential.

13. No alteration or addition to these rules shall be made except at the Annual General Meeting, or at a Special General Meeting called by the Secretary in accordance with Rules A8 & A9.

14. Should a vacancy occur in the committee, the continuing members on the committee may appoint another member of the club to fill the vacancy until the next Annual General Meeting. However, should the Committee so decide, the remaining members of the committee may continue to act despite a casual vacancy on the committee.

15. A member may resign from the committee by giving written notice of resignation to the Secretary.

16. Should the active membership of the Club at any time reduce to a point that the Officers of the Club consider there is no point in the Club continuing it's programme of activities, the Secretary shall call a Special Winding-up Meeting of the remaining Club members. The Secretary shall give at least fourteen days notice of the date of the meeting. Those Club members attending shall be considered a quorum.

17. If it is the majority decision of the Special Winding-up Meeting that the Club should cease it's activities, the following shall take place: -

(a) The affairs of the Club shall be wound up and the assets disposed of as provided in Rule 18(b) and 18(c) below. For the purposes of winding up the Club's affairs and the disposal of the Club's assets, the Club's Officers shall act as Trustees and the Club's assets shall be vested in the Trustees.

(b) The remaining assets of the Club, after settlement of all outstanding debts, shall be re-formed, all equipment and other assets shall where possible be sold and the proceeds, together with any Bank or Building Society deposits, given to a charity or charities of the Trustees choice. The charity or charities chosen shall be those which benefit the residents of Bribie Island.

(c) Any unsold or unsaleable items are to be offered as a donation to interested and established photography clubs, preferably within the Moreton Bay Regional Shire, or otherwise to any photography clubs which express interest.

B........GENERAL COMPETITION RULES

These General Rules apply to all competitions and exhibitions organized by the Club, unless otherwise stated.

In these Rules -

"Club" means the Bribie Island Photography Club

"Photograph" means a print or digitally projected image created from a negative, transparency or digital format, either monochrome or colour.

"Year" means the Club's year from January to the following December as stated in the club programme calendar.

Words implying the male gender apply equally to female members of the Club.

Categories are Digital Images and Print Images. If the Print Image Category becomes unviable due to insufficient images being submitted over the year to provide fair competition, the Committee, with the agreement of Members, may discontinue, suspend, or reduce in frequency or format of the Print Images category.

1 Club competitions are open only to members who have paid their membership fee for the current year.

2 All images entered in competitions as print or digital image must have been exposed or produced by the member entering that image.

3 All Prints entered in competitions MUST be mounted on a matte board. The matte board may be of any colour and shape to a maximum size of 50.5cm x 40.5cm (20” x 16”). The member is responsible for providing the mounts on print entries.

4 a) An image, print or projected digital image, may be entered in Club competitions twice only, irrespective of format, and not in the same month's competition. This means that an image may be entered twice as projected image or twice as a print or once as a projected image and once as a print, on different dates.

b) The maximum number of images entered for each category shall be ONE (1)

5 a) Print competition categories -entries may be submitted / registered on the evening of the Club's meeting. Each member is responsible for registering their entries on the sheets provided at the meeting.

b) Members register their images by entering the peg number followed by their individual identity number in the appropriate section. Their name does not appear on the registration/score sheet.

c) Each member is assigned an identity number to be placed on the rear of the image together with the member's name. The title of the image is also to be written on the back. An arrow indicating the top of the image should be included on the back of the image if it is not obvious which is the top.

Entries for external club competitions must be submitted to the Club member nominated by the President or the Committee, by a date advised and as necessary to comply with the specific competition rules.

6 Digital Image categories – entries must be submitted by a specified date as advised by the member nominated by the President or the Committee, for the collation and loading on to the Club equipment in preparation for the meeting, and as may be required by visiting judge/s for preview prior to the club meeting date.

7 a) Images having post production alteration are acceptable provided they originate from photographically produced negatives or from digitally recorded images taken by the author who must hold the copyright of the originals. A reasonable amount of computer post editing is acceptable, and the competition judge’s decision is final in this regard.

b) Commercially processed images are permitted in all grades and categories and are judged equally among those that are author-processed.

c) Computer generated imagery is not considered photographic and is not acceptable other than in a specified competition "theme" for such images.

d) Acceptable Post Processing of all subject images must be in line with PSQ standards

8 While the Club will endeavour to take every care of photographs submitted for competition or exhibition, neither the Club nor its Officers will be liable in any way for loss of, or damage to, such photographs.

9 If it appears to the Committee at any time that a member has wilfully broken the Competition Rules, such member will be disqualified from the competition and/or his entry will be refused.

10 Where a member agrees to judge the meeting images or images in a specific category, that member shall not enter images of their own for that meeting or in the category for which they perform the judging. – A member’s average monthly score total to be added at year end to make up for score loss.

C.....BIPC ANNUAL AWARD COMPETITIONS

1 Except as otherwise stated in these Rules, the committee, or a sub-committee nominated by the President, shall compile the calendar of events (programme) and ask any person, considered to be suitably qualified to judge a competition, including an approved PSQ judge. On member judging meetings the committee or sub-committee will nominate a member judge or judges for that meeting.

2 a) Each image will be awarded a score out of 10, using whole numbers only, by the judge. The scores will apply to each image entered and will be collated for the cumulative total by author. A placing will be awarded, first place, second place, third place, by the judge.

Based on a judge's placing of First to Third, extra points are to be added from b) Points Table to those awarded to an author's individual score (out of 10) each month. The cumulative total in each category will decide the annual category awards. (eg. The maximum possible score for a single image would be 10 + 3 =13)

b) Points table First place 3 points Second place 2 points Third place 1 point

c) The cumulative total of scores across all categories will decide the Annual Cumulative Points Awards.

3 Theme (set subject) competitions - The entries must be in reasonable accord with the given definition. The competition judge’s decision is final in this regard.

4 Open competition entries may be of any subject.

5 Competition PRINTS Categories

Maximum width of Image = 30.5cm

Maximum height of image = 21.0cm Nominally: A4 standard sheet

Images to be in JPEG (.jpg) format saved in High Quality, (least compression) sRGB Colour Space

Maximum width 1920 pixels - Maximum height 1080 pixels

Images may be of any aspect ratio, where the pixel count is less than the maximum in either width or height. e.g. Portrait or panorama or square formats or custom sizes.

a.1) Two (2) of the monthly competitions in the Set subject Theme category to be designated as Open Creative, in both the Print and Digital image categories. The results of these competitions is to be included in the overall point score of the yearly competition. (Applied only where 10 Competitions are held in a membership year).

b) For external competitions the size specified by the entry rules shall be applied.

c) Special Interest Categories may be created from time to time to meet members interests. Points gained for images in a Special Interest Category will not be included in the Club Cumulative Point Score. An Award may be granted to the highest cumulative score within each Special Interest Category.

END

Updated in line with decisions agreed at the 2023 AGM.


Gail Goodair

14/12/2023