Sharing event information

Providing event information in advance helps people plan for what they’ll need to enjoy your event. (And work out if an event just isn’t for them.) 

Talk to your group’s webwright and/or social media officer about somewhere you can share the following info.

Before bookings close:

• Draft schedule or list of proposed activities

• Draft menu (with ingredients list)

• Overview of site accessibility (see "How accessible is your venue?")

• What bathrooms are available and how far they are from activity spaces

• Availability of shelter from weather (if it’s likely to be hot, cold, or rainy)

• Whether payment options are available

• Who to contact if you’re new

• Who to contact with questions or problems

• How to book (and what information to include with your booking)

Before the event:

• Finalised schedule

• Finalised menu (with ingredients list)

• Transport situation (parking availability, proximity of public transport)

• Map of site (for larger events)

• Bad weather plan (for outdoor events)

• Whether people should bring their own chairs, etc

• Who to contact to volunteer

At the event:

• Copies of schedule

• Menus with ingredients lists (wherever food is served or eaten)

• Copies of site map (for larger events)

• Signs pointing to amenities and activity spaces (for larger events)