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Introduction (September 29, 2022)
Congratulations on getting to the point where you’re thinking about the job market! It’s such an exciting (and scary) time that, if you’re like me, you’ve been thinking about it for many years. Please take a moment to celebrate, and in fact, take a break if you’re able to! You deserve it!
It was not too long ago that I was navigating the job market myself, a process that felt extremely daunting going in. When the moment finally arrived to start submitting applications, I fought hard not to become too overwhelmed (let’s just say that the December holiday season was uniquely stressful that year). It launched an experience filled with job talk refinement, interviews, travel logistics, and thesis finalizations.
So, why am I sharing all of this with you? After going through the job market, I received many questions from colleagues soon-to-be facing this experience themselves. These conversations inspired me to share my experiences, with the hope of providing future CS professors, or those considering academia vs industry with particular anxiety about the academic market, with as many details and tips (and mistakes!) as possible for how to prepare for this exciting/scary time.
With this blog, I also hope to provide people in other positions a sneak peek into the experience of someone recently on the market, in humble hopes of informing future job market cycles.
And if my ramblings are irrelevant or even boring for you, I also hope to refer you to additional resources to get even more perspectives.
If you’re still interested in reading at this point, thank you! I’m grateful for this experience, as it was incredible to have the chance to share my work with cool people and to pursue the opportunity to continue doing what I love. And I’m especially grateful to get to share this experience with you now!
A Few Notes Before We Start:
I’ll start by saying that this blog series will focus almost exclusively on the academic job market and my experience on it in the 2021-2022 cycle. I also focused primarily on tenure-track faculty positions, primarily in computer science (CS) departments. There were a few exceptions to this when I found a related posting in other departments or schools, but I encourage you to find another perspective if you’re interested in industry or other academic tracks, such as teaching-focused positions or other departments. In addition, I would like to outline the situation that I was in during the job search, as it may be unique in some ways:
I was wrapping up my Ph.D., and was fortunate to be able to come to an agreement with my adviser to focus much of my attention on the job market. I will discuss this in more detail, including some of the steps I took to try to minimize other obligations, but for anyone who may have less flexibility, this again was not my experience. I wish you all the very best, and welcome you to continue reading to see if there are any applicable tips, but encourage you to consult others too!
Also, my research focuses on artificial intelligence (AI) for social impact. I specifically work on designing multi-agent systems for real-world deployment in domains such as conservation and health. I therefore will mention some things I highlighted in my materials/interviews that may not apply to everyone.
To provide some final context regarding my experience on the job market, I’ll provide some overall statistics, and ask that you keep in mind this is not intended to come across as a guarantee that following this blog will yield similar results, and that this is not intended to be arrogant or negative: I applied to 79 positions total, from 61 unique schools. I did 23 phone screens & declined 5. Out of the 23 phone screens, I advanced for 21. I did 19 full interviews (primarily virtual) & declined 8. Out of the 19 full interviews, I advanced to the offer stage for 15 and withdrew my name for 4. I accepted one position at the University of Michigan, and deferred this by 1 year. I also applied to about 3 postdoc positions across industry and academia, received 1 interview and accepted the position at MIT. I’m very happy about this result, and extend a big thank you to all who helped me get here, including my adviser, letter writers, mentors, colleagues, mentees, family, and friends!
I tried to include a few references, though they are by no means exhaustive, and try to refer to others largely because I am not intending to claim that I know all about being on the job market and that my suggestions here are necessarily right for everyone/will apply to other job market cycles/areas/etc. Nor am I ever trying to express negativity towards my amazing colleagues on the market in that cycle, the wonderful schools that I was fortunate enough to get to know better and consider, or the plethora of inspiring people I had the pleasure of meeting. I hope you will reach out to me if anything comes across negatively so I can make updates.
Going forward, I’ll break the blog into a timeline to provide some more high-level context for the various components of the market, then break down each of them in more detail after. I’ll end with some lessons learned. Please note that I have de-identified everything as much as possible, knowing that some of it is publicly searchable, but wishing to be respectful of all those involved aside from me. I ask that you please let me know if anything is concerning. I intend for this to be a living document that improves over time given feedback.
Timeline:
Let’s start this series by talking about preparation. I first started preparing for the job market in 2021, and started thinking about three crucial components of the application process: the job talk (a presentation that summarized my research), materials (an assortment of application documents, such as a CV and statements), and letters of recommendation.
My advice is to start thinking about these components in advance if possible. I prepared a 20-minute thesis overview talk in April 2021 that served as a great starting point for my job talk. I also had a first draft of my teaching statement from a teaching assistant course from a few years prior, which helped with the materials. Staying in touch with potential letter writers was also helpful, as they hopefully remembered me when it came time to ask them for letters.
Now let’s talk about research. Timing your research can be important, as including your latest work in your job materials is useful. In summer 2021, I worked on completing 2 papers for AAAI/IAAI, which wrapped up around September 18 that year. I then took a few days off to gear up for the next round before starting work on my research, teaching, and diversity statements. In hindsight, I think starting at the end of September was a bit too late, though still manageable. I’ll discuss this in more detail in subsequent posts.
As far as the rest of the timeline goes, the below is what I encountered:
The first job postings appeared in September and October already, and the first hard deadline was November 1. The next big round of deadlines was December 1, and I spent a lot of time refining materials between these dates. I locked in templates around November 29-December 1, and I continued submitting until about January 14. Although I wish I had finished earlier, many deadlines for job applications were not firm, and I still heard from one that I submitted even on January 14 despite the preferred submission time being earlier. Just make sure to carefully read the descriptions and prioritize accordingly!
I heard back about my first screening interview on December 7 (note that it was not for the first application I submitted in November – some places reached out within a week of applying, others took longer, try not to panic!), and I scheduled it for December 15. I then did another on December 20, and December 30. In early January, I was asked to create and record a short 5-minute talk instead of a screening interview.
My first practice job talk was December 13, followed by January 12, January 20, and January 24. My first full interview was January 31. I continued to edit the job talk through at least March 15, and I usually tweaked one or two things, even if just the wording I planned to use on one or two slides, before each interview throughout the entire search.
My skeleton schedule for February, March, and April is reproduced below, including with second visits. Note that I may have written job talk/Q&A, as some schools broke their full interview into this first component, and a second component which was one-on-one interviews only. I included dates I received offers (formal with letters) with their expiration date in parentheses, to hopefully convey what “exploding deadlines” look like.
For reference, for anyone wrapping up their Ph.D., I then defended on May 2 and submitted my thesis by May 12 (which then required a few formatting fixes and such before commencement on May 26). I then took some time off until August.
The main takeaways are that (1) the main components of the job market were preparation, screenings, full interviews, second visits, and negotiations, and (2) that things started to move more and more quickly – e.g., scheduling more interviews, negotiating offers and trying to extend deadlines, while interviewing, both screening and full. Taking time off became very important whenever possible, especially weekends and evenings!
In the next blog post, I’ll start to go through each of these components in more detail.
Thanks again for reading! If you have any comments or suggestions, please let me know via direct Twitter message (@BondiElizabeth).
Getting Ready & Preparing Materials (November 1, 2022)
Welcome back to my blog series on the (CS) academic job market based on my experience in 2021-2022. In the last post, I shared a quick intro about myself and the goals that I had for the job market, along with a timeline that I encountered. In this second post, we will focus on preparing for the market, including preparatory steps to consider in the year or so leading up to the market, application materials, and submitting applications.
Step 1: Getting Ready
I’d like to start by sharing some of my experiences and tips for getting ready to go on the academic job market, perhaps in the spring before submitting your first application, if you’re like me.
Workshops
It can be overwhelming to contemplate the (CS academic) job market, as there are a lot of moving pieces and it can be a long process. There are some great workshops to potentially help you learn more and/or network! I’ve listed a few that I’ve heard about below, including one that I participated in right before going on the job market.* Unfortunately, I accidentally missed the deadline for some of the others on this list, because they may occur starting in the spring before the next job market cycle begins. I would recommend looking well ahead of when you plan to submit job applications, if you intend to participate right before the market.
EECS Rising Stars (spring deadline in the past, note that the host university may change yearly), https://risingstars21-eecs.mit.edu/
NextProf (spring deadline in the past), http://nextprofnexus.engin.umich.edu/
Northeastern Future Faculty Workshop (spring deadline in the past), https://faculty.northeastern.edu/advance/faculty-recruitment/future-faculty-workshop/
UChicago Rising Stars in Data Science (fall deadline in the past), https://datascience.uchicago.edu/rising-stars/
*I’m sure this list is not exhaustive, so please search for similar offerings at your university or others!
Commitments
Here, I’m defining commitments as responsibilities that you have for doing research, teaching, service (e.g., reviewing, organizing), etc.
I mentioned in the previous blog post that I tried to minimize my commitments apart from the job search. To elaborate, I’m very grateful that my adviser and I agreed that I could focus attention on the job search, because it helped me focus on a sometimes grueling effort, hopefully without slowing collaborators and colleagues down too much. Below are a few commitments that I tried to address before/while jumping into the job market:
Ongoing papers: I tried to wrap up and submit my ongoing (lead) papers as much as possible by September 2021, which helped a great deal, both with discussing my research and managing time. However, I also tried to do some code cleaning and a few other things on the research side. I was delayed in all of these cases. For anyone I was collaborating with, my apologies for the delays, and thank you for bearing with me!
Supporting projects: For projects I was part of but not necessarily leading, I did my best to let people know that I would be slower to respond from about September through at least April or May (and this honestly ended up being August to give myself time to defend and rest, so keep that in mind when setting expectations, if applicable). I tried to provide some feedback when these projects looped me in.
Invitations (e.g., reviewing): If I was invited or asked to do something else, including reviewing, I tried to let people know that I didn’t have the bandwidth due to wrapping up my Ph.D., and suggested others / other resources as much as possible. I appreciate the kind responses that I received!
Supervising students: I supervised one undergraduate student who had already worked with me for about a year, and tried to be very intentional about sharing my schedule with them ahead of time (and updating them when it frequently changed). I referred interested new students to others / other resources.
Overall, I would say that it’s helpful to keep in mind that the job search can take a great deal of focus, from preparing and submitting applications, to interviewing, negotiating, and accepting an offer. I would recommend that you be as realistic as possible in terms of setting expectations for yourself and for others during this busy time, including if you have some commitments aside from the job search that you need to honor. I would shy away from taking on new commitments as much as possible. I’ll mention this again in the last blog post, but I believe that this exercise of learning to allocate time and say no were extremely useful to me for the future.
Step 2: Preparing the Application(s)
Now, it’s time to start the applications!
Materials
The application materials that are typically requested by departments are the CV, cover letter, research statement, teaching statement, and diversity statement.
How to start: Rather than starting from scratch in writing these materials, I pulled out some of my existing drafts. I already had a draft of my CV that I had been slowly adding to for years. As I mentioned in the Timeline section of the first blog post, I also had an old draft teaching statement and a recent presentation. Finally, I pulled from prior doctoral consortia applications to help start my research statement.
To help direct my writing, I also attended a workshop at my university for ideas on what to include in the diversity statement, and studied templates of statements and CVs from colleagues who had recently gone on the market. I have posted my materials here, but encourage you to ask around as well.
Research statement: This statement describes your research vision, including your prior work and future plans. One of the biggest struggles in my opinion is to figure out how to pitch oneself. In my first draft, I started with a sentence about my research interests and then summarized my work. This sentence stuck to my main thesis idea that I had been shaping throughout my PhD (documented through the doctoral consortia applications, in my case, but other ideas could be qualifying or thesis proposal exams), basically without changes. After following that sentence with summaries of my papers, I started to think through how to organize it and find unifying themes. To start, I broke it up into three main stages, and moved each summary into the relevant stage. You can see the polished stages in my final version, here. While I had always mentioned both a bit in my drafts, it became more clear as I iterated that the main themes I was excited to talk about were uncertainty and human-agent collaboration, so I especially highlighted these themes in my final draft.
I think the main process is to write something down about your research and goals, then iterate! This took me a great deal of time - I ended up with about 20 iterations of the research statement (see Feedback below)!
Teaching statement: This statement will often highlight teaching philosophy, teaching experience, mentorship experience, and future vision. I’ve included mine for reference, here. In examples I saw while preparing this statement, I noticed several started with an anecdote, so I also adopted this strategy to introduce my teaching philosophy, and then included the other three points as sections. In all cases, I tried to highlight how my experiences related to my teaching philosophy. I also highlighted how some of my plans related to diversity, equity, and inclusion. I went through about 15 versions of the teaching statement.
Diversity statement: This statement is very important to highlight how you will support diversity, equity, and inclusion in your new role as a professor, and in fact, I spent the most time searching for new references to support my diversity statement, including statistics to support what I hoped to discuss (largely Try AI, my nonprofit devoted to broadening participation in AI, in my case). My introduction is setting the stage with some of these statistics and references, and then going through what I’ve done and what I hope to do. Again, the examples I chose to include are meant to support these main points. Please feel free to look through the final version, here, which came together after about 15 iterations.
Feedback: I asked for input from people in a few different categories: (a) my adviser, (b) resources at my university, e.g., Diversity, Equity, Inclusion, and Belonging experts, Teaching Center experts, Career Services experts, etc., (c) colleagues who were in slightly different fields, including colleagues going on the market with me or recently on the market, (d) colleagues who had previously gone on the market, and more. I asked a lot of people to read a version (including even when the drafts were very early and not at all ready) and spent a lot of time refining! Thanks to all of you!
Templates vs. customizing when it comes time to submit: I had generic templates for my CV, cover letter, and statements (teaching, research, and diversity). I used these as starting points for all materials. I then made folders for each position I applied to, pasted my templates there, and set about customizing. In all cases, I customized my cover letter. In many cases, I customized my diversity statement to include ideas regarding specific programs or collaborations. You may notice that in my diversity statement, I mentioned statistics relevant to the US context. When I applied to Canadian institutions, I created a separate version of my diversity statement that reflected statistics and references that I hoped were relevant there. I sometimes customized my teaching and research statements, for example to specify courses I wanted to teach or people I wanted to work with, but I eventually refined these templates to be fairly consistent, and instead wrote more specific people/courses in my cover letter. I sometimes needed to shorten some statements to fit application guidelines. I think there may have been only 1-2 cases where I customized my CV, to adhere to the specific application guidelines. In a few cases, schools asked for other types of statements in addition to the above, which I did my best to write quickly as needed, ideally by pulling from more polished existing pieces.
Finding letter writers
Another vital part of the application is the set of recommendation letters - but how to decide who to ask? To decide, I personally asked my PhD adviser and a few other people recently on the market for advice. I ultimately asked 5 people, all of whom were within the computer science community.
This is an overview of my letter writers:
PhD adviser
2 internship collaborators (published papers and stayed in touch after internship)
2 professors (part of my thesis committee and/or research collaborators)
A huge thanks to all of my letter writers!
Other tips:
How to rule someone out: I considered asking someone prominent in the field who I had met a few times at conferences. I ruled out asking this person because I didn’t know them as well. I highly recommend discussing this with a trusted mentor or adviser if you are struggling to decide whether to ask someone.
Timing: I asked 2 people in July and the other 2 people in October, which ended up being a bit late. I would recommend aiming to ask sooner, but ideally, no later than October.
How to ask: In all cases, I highlighted why I was asking them, shared my materials (including those in progress), and offered to meet to discuss if they had questions. I tried to end by thanking them, and politely giving them the opportunity to say no (e.g., I fully understand if you are too busy…).
Don’t forget to discuss teaching/diversity: After they accepted, I explicitly asked a few people to speak to my diversity, equity, and inclusion activities and teaching activities in addition to my research.
Submitting applications: Once it came time to submit applications, there were so many, that I tried to rotate it a little bit. For example, some applications only requested 3 letters, so I would always include my adviser and 1 other letter writer who I knew very well and had asked a bit earlier, then rotate out among the remaining 3. For any that I was particularly anxious about for various reasons, or that allowed 5 letters to be included, I asked everyone. A big thank you to my letter writers, if you happen to be reading! Almost 80 uploads is no easy feat!
Relatedly, for anyone in positions of job market power, agreeing with other universities on a standard portal or two for at least uploading letters would be a huge help!
Step 3: Submitting the Applications
Now that you have your application materials in progress, it’s time to decide where to apply! For me, this came down to a very personal decision in addition to a professional one.
Deciding where to apply
Personal geographic constraints: My partner and I decided that we preferred to be within a particular geographic region, largely due to proximity to family, before I started applying. We primarily sought places within driving distance (ideally defined for us as 12 hours maximum) from family, primarily on the East Coast in the US and Canada. I was perhaps a little generous with the definition of driving distance at this stage – there are so many amazing schools and I found it difficult to pass on applying, so a few <20 hours of driving crept in! But, it was overall helpful to us to make this restriction. I will also note that despite this restriction to start, we still had some higher preference schools due to geography and closer proximity to family, but, at this stage, we just tried to rule out schools in locations we definitely could not do due to these personal reasons. I’ll note here that my partner works remotely and is not in academia, so we did not have to face too many restrictions geographically for his work, or too many additional constraints during negotiations.
Strategy after deciding on these constraints: Because I was hoping to pursue the tenure-track route with both research and teaching opportunities, I then made a list of all R1 universities in our target geographical region. I consulted Wikipedia’s list of R1 research universities. I started a spreadsheet with university names based on this list (please see below), and eliminated schools outside of our target region. I added a few R2 universities as well, because I studied at an R2 university as an undergraduate and loved my time there. I then went to each school to see if they had posted on their website that they were hiring in computer science, and sometimes in information schools as well. In addition, I followed CS Faculty Jobs (@csfacultyjobs) / Twitter, and reviewed that almost daily, from September through January or so. It pulls from several of the most popular posting sites, including CRA and Academic Jobs Online. Each time I found a position, in any of those ways, I added it to my spreadsheet. Often, there were multiple positions at one of the original universities I had selected (e.g., CS & Data Science), so I created multiple rows.
Spreadsheet
To organize my search, I used the spreadsheet I mentioned above, with an example included below. The rows had each position I applied to. I had a few additional columns aside from what’s shown below, including columns where I pasted thank you notes I had sent to people after interviews, just in case I wanted to reference them for interviews, and columns for each of my 5 letter writers, where I marked whether I planned to ask that letter writer or not for each particular application based on the rotation described above. I then copied this spreadsheet and shared it with each letter writer, tailored to include only the schools for which I requested their letter. I was later in getting this together for each letter writer than I intended, since I hoped to have the spreadsheet finalized before copying and sending one time.
As openings continued to appear through January, after others had potentially closed, I now recommend sharing as soon as you have any postings you intend to apply to so your letter writers have ample time to upload everywhere, even if it means you need to update each spreadsheet multiple times. If my letter writers are reading this – thank you so much for bearing with me! If anyone has a better solution, please share! In the moment, this was my best idea.
Support
This process of preparing and submitting applications can become overwhelming quickly, and I highly recommend finding some support resources. For example, I formed a small group with others on the CS job market in the same cycle, and we met now and then for lunch, to discuss questions and commiserate.
There are also other great forums available for connecting with peers going through the process, including the Future Faculty Forum, for example. I encourage you to check such communities out, but please keep in mind that it can be stressful to hear when others get interviews/offers, and some negative discussions can arise as a result. I ended up joining and looking at this primarily during application preparation for tips, then got stressed and stopped looking as much. While I didn't do this myself, one of the Career Services experts I spoke to recommended having a buddy monitor such forums to help glean insights (e.g., this application is open and they’re starting to review soon) while filtering out negative discussions and/or breaking news gently. In hindsight, I think this is a great strategy!
Conclusion
With that, good luck as you prepare your applications! In the next blog post, I’ll discuss screening interviews.
Thanks again for reading! If you have any comments or suggestions, please let me know via direct Twitter message (@BondiElizabeth).
Screening Interviews and Job Talk (December 2, 2022)
Welcome back to my blog series on the (CS) academic job market based on my experience in 2021-2022. In the last post, I shared a bit about my experience preparing for the market and assembling/submitting applications. In this third post, we will focus on preparing for screening interviews and starting the job talk.
So at this point, applications are underway, and maybe you’re hearing back for screenings or even full interviews! Congratulations, and on to the next stage!
Screenings:
What are screening interviews?
Screening interviews are usually a bit shorter (say, ~30 minutes) and take place over video call, usually with 2-4 interviewers asking you questions. Often, these questions are uniform amongst all interviews the search committee is conducting. This is where they will ask questions such as:
Why are you interested in our school?
What is your research about?
What is your vision over the next few years?
What courses would you design/teach?
How would you contribute to diversity, equity, and inclusion?
I highly encourage you to reference other great resources for a longer list of common interview questions (1, 2, 3) (and before panicking at the number of examples in these links, please note that I tried to use these as a reference point and focused on some of the questions I found especially challenging). The ones I listed above were the ones I encountered most commonly.
Screening Format
While the screenings almost always included a round of questions, some took a different form for me. For example, I was asked in some cases to prepare a 5-minute/10-minute/20-minute talk. Some of these talks were pre-recorded and submitted, while others were live with interviewers. In some of these cases, I was given guidelines of what to include in the presentation, or I was asked to give a conference talk or existing presentation. In several cases, I reached out to the person who invited me for the screening for clarification via email ahead of time, or even during (offering to expand more details on any aspect they were most interested in). I refer you to the upcoming sections on the job talk for suggestions on what to include (as long as you still adhere to the guidelines!), and tips on practicing.
Bonus, if you are asked to do a presentation during your screening, the prep work will help you get ready for the full job talk!
Scheduling a Screening
If you’re in the exciting position to be invited for a screening interview, you will need to schedule a time to do it! In my case, there were occasionally options listed in the invitations that I received, while other times, there was a specific date and time offered. There was often some back-and-forth to find a time that worked for everyone involved, so budget for that if you are trying to estimate time for each component of the market.
If you’re in the extremely exciting position to be invited for multiple screening interviews, and/or if you’re balancing both screening interview and full interview invitations, there may be even more coordination.
I will say that as the schedule filled up, I started to get used to the frequency of interviews, so started scheduling everything more closely together. However, no matter how well you ease into this part of the job search, the randomness of this process can be difficult to navigate, mainly because you never know who you will or will not hear from. For example, a representative of a school might send you an email out of nowhere with a full interview invite, right in the middle of a very busy week of additional screenings. Or, you might spend too much time reflecting on a previous screening and trying to guess if they will invite you back (and eventually, hopefully repeat for the offer stage).
I think it helps to have some support in navigating the uncertainty, so I encourage you to find a mentor, perhaps your adviser, to talk things through.
I relied on my adviser a lot for advice on scheduling, such as when to start saying no to a screening request because my schedule was full. It was helpful to have someone to help me set boundaries as my schedule filled up, particularly if there was pressure to schedule the interview quickly.
Screening Research
For each screening interview, I created a physical “cheat sheet” for myself, which I could glance at on my desk if needed. Think of this like a 1-page equation sheet before an exam. This document helped me both gather information ahead of time and highlight key topics to remember during the conversations. Below are a few examples of what I included within these guides.
A few unique/exciting resources to help answer the “why us?” question. This might include specific schools or departments I could collaborate with at the university (typically with one or two names of faculty in those units), local nonprofits I could potentially work with (as this aligns very closely with my work in AI for social impact), etc.
A list of people who I could potentially work with in the department and why they would be fitting collaborators, along with a few keywords or references about their work to jog my memory.
A list of specific courses that I could teach at the university, with course titles, numbers, and a few words about why I wanted to/could teach them.
Some of the university’s programs for diversity, equity, and inclusion that I could contribute to, and a few ideas on how I could contribute.
A few key words to help give my research overview (mostly when I was starting screening interviews / if I wanted to highlight specific pieces of research).
A list of questions that were important to me, such as how much support is given to new faculty, how the department is prioritizing diversity, equity, and inclusion, etc. I would also ask 1-2 specific questions about specific programs, e.g., “I found xyz really interesting, could you please tell me more about it,” where xyz could be a post-baccalaureate program, master’s program, specific course, specific initiative, specific research, etc. I found these conversations to be especially exciting when I had the good fortune of encountering an interviewer actively working on these initiatives.
Screening Practice
Now that we’ve talked about preparing for the interview by doing research on the school and planning what you might say, are there any key skills to practice?
I personally didn’t know exactly how to practice before my first interview! In hindsight, I would suggest doing a mock interview with a peer, professor at your university, and/or Career Services expert, where they can ask you some of the questions we discussed above, and you can practice your answers. Here are a few other tips that might be good to practice if possible:
Be genuine and enthusiastic- Perhaps you are excited about the school itself, and/or the opportunity to speak with new people doing exciting research. Either way, let your interviewers know that you are excited about the opportunity through examples and enthusiasm. You don’t want to waste anyone’s time if you aren’t truly excited, and I think it could backfire if you come across as acting or feigning enthusiasm.
Don’t forget to discuss your “hits”- As mentioned in the “Screening Research” section, you may have created a cheat sheet of sorts that highlights some of your top accomplishments and interests. This can act as a good reminder during the conversation. Even if interviewers stuck to a list of questions that didn’t highlight these points, I did my best to bring them up, if possible. For example, if they didn’t ask me about my work in diversity, equity, and inclusion, I tried to ask them about their diversity, equity, and inclusion programs and then mention my diversity, equity, and inclusion experience during the conversation that ensued. If they didn’t ask me about potential research collaborators specifically, I would instead try to include that in my response to “why our school?” And so on. I didn’t always do this perfectly, and sometimes it could lead to really long-winded answers if I wasn’t careful (especially listing courses!), but I think overall, it led to good conversations.
Try to connect with people- Remember that the screening should ideally be a conversation, and it’s very helpful to try to connect with people. There's a great chance you will meet new collaborators and colleagues. To be more specific, although I made a “cheat sheet,” I don't recommend getting lost in it, or, worse yet, going point by point through your CV or statements. Be ready to discuss topics that are a bit informal, or friendly, such as where you are based and where the interviewer is based. And above all, be yourself!
Thank You’s
A thank you note is a quick communication thanking the interviewers for their time after the interview takes place. While I have heard mixed advice on whether or not to send a thank you note, I ended up sending one email to all of the interviewers after each of my screening interviews.
In the thank you note, I first thanked everyone for their time, and further included brief summaries of topics we discussed, e.g., my research interests, courses I could teach, etc. I also offered to provide more details if helpful, and in a few cases, added points I didn’t get a chance to mention. I created these emails partially based on a template, but much of the summarization part was customized each time. I tried to send these within a day or two in general.
While I thought these thank you’s were helpful (they helped me remember what we discussed, for example), the choice to send one is ultimately yours.
Job talk:
Whether you have a lot of screening interviews or a few, believe it or not, December is a good time to start preparing your job talk. This presentation is a big component of full interviews, so it can be extremely helpful to start getting ready early and allow time for iteration and practice. Here are a few tips from my experience:
How to start/what to include: The main piece of advice that I received while preparing my job talk was that it should balance deep technical contributions and your overall research vision. Great advice, but not always easy to capture!
I started building my job talk from an existing, short overview presentation (think a doctoral consortium presentation, a short thesis proposal presentation, a few of short project presentations put together- preferably with some connective theme, etc.) and slowly added to and refined it. The first part of the presentation consisted of an overview of my vision and papers, then a fairly deep dive into one of my papers. The rest of the papers I highlighted were a bit higher level and grouped together by theme.
The end of the presentation highlighted my future vision, which I tailored closely to my work in AI for social impact, with a few examples of potential projects (e.g., open questions or areas) and collaborators.
I included an outline throughout my talk to highlight sections and make it clear where I was in the overall presentation, and also had a “progress bar” at the bottom of my slides. One or two people during interviews specifically praised this, though I’m sure there are many opinions. The exact contents will of course be tailored to you!
Timing: Keep in mind that the time you will be allotted is likely somewhere between 45-60 mins, with about 10-15 mins for questions. I mostly used the same slides and spoke for 45-50 mins, potentially elaborating a bit more if given 60 mins. I found it helpful to include approximate time goals in my notes section on some of the new section slides (e.g., I should be wrapping up this section around 20 mins), so that I could double check I was on track and skip over some details in later sections if not. Sometimes this could be thrown off a little if there were lots of questions during the talk, but in general, they were helpful to stay on track.
Practice: I did about 4 practice talks before my first talk, with the first practice only focusing on the first 20 minutes to really find what worked and what did not (at that point, much did not). As I mentioned before, I also continued to refine until the last time I gave the talk. I tried to jot down questions (especially clarifying questions) I got from people or make note of rough patches as I went so I could try to incorporate these / smooth them out before the next talk.
Overall, I think starting early (i.e., December/January, even if you haven’t heard back from initial applications at all), getting feedback from people in your lab/group, friends, colleagues in your field/different fields, etc., practicing, and formatting in as nice a way as possible are the main things to keep in mind. It’s also probably worth mentioning to remember to be kind to yourself throughout the process, as it is a long one and the beginning (e.g., first practice talk) may not go very well. Otherwise, I refer to other great resources for more tips, and again, encourage you to seek closer mentorship if possible.
Conclusion
With that, good luck as you finish applications and prepare for your interviews! In the next blog post, I’ll discuss full interviews in more detail.
Thanks again for reading! If you have any comments or suggestions, please let me know via direct Twitter message (@BondiElizabeth).
Full Interviews (January 10, 2023)
Full interviews:
Welcome back to my blog series on the (CS) academic job market based on my experience in 2021-2022. In the last post, I discussed screening interviews and preparing a job talk. Hopefully you have been invited for a full interview, and your job talk is also coming along! One step closer to the finish line!!
In this next post, we will focus on full interviews, which includes the job talk, one-on-one meetings, and (possibly) social gatherings.
Job talk
Many people will say that the job talk is one of the most important parts of the interview, and I would have to agree. So, now that you have prepared and reviewed your slides, what is there to consider about giving the job talk? Here are a few things to be aware of:
Bio/abstract: You will probably be asked to provide a short bio paragraph and abstract ahead of your talk. Some ideas for the bio include your current affiliation(s), research interests, and potentially awards and/or publication venues. Some ideas for the abstract (which for me was about 9 sentences) include your overall research focus in your job talk, key results, how they improve over prior work, etc. In both, I personally included some of my work in diversity, equity, and inclusion as well.
Answering questions: Based on my experience giving job talks, I think that it is very important to be prepared to answer questions both during the talk and at the end. These are a few tips that may help:
Practice answering some potentially unexpected questions, and possibly use some of the following ideas to help answer them:
Speak to what you know / something related you might have explored
Ask follow-up or clarification questions in return
Mention how your work is a first step towards a larger goal and what you hope to focus on in the future
Offer to follow up if you don’t know the answer right away
Remember that you know your work better than anyone else, and try to have confidence, graciousness, and enthusiasm!
Unexpected things can happen: For example, my computer froze in the middle of one of my virtual job talks, and I ended up having to restart my computer to rejoin. I also had a screening interview where my Internet cut out. As a result, it may help to have a backup plan (e.g., what to skip if you end up spending more time than expected answering questions or handling technical difficulties like these). Thankfully, people were kind and I managed to get back on track!
Customizing: It might help to mention specific potential collaborators for each place you present (not necessarily people, but organizations like nonprofits or other units at the school). I did this sometimes. I also refined the presentation after each job talk based on questions or thoughts I had during it.
Adjusting to different formats: I gave a mix of remote and in-person talks. This may not apply in the future, but I think it could be good to practice both just in case as we move into a more hybrid environment. Having done both, I think extra energy is helpful if you’re remote - showing some of the audience videos on your screen may help with that - and if you’re in person, remember to make eye contact and keep track of time.
One-on-ones
The other major portion of the full interview is one-on-one meetings with people in the department, and possibly beyond. These meetings provide the opportunity to converse with many fascinating people!
Quick logistics points: One-on-ones will typically take place over the course of a day or two and last approximately 30 minutes each, so there are often on the order of about 10+. Also, it may vary, but you are often assigned a faculty host (someone in the department, possibly in a related area of study) and/or administrative professional, who will help arrange these. They may ask for a list of faculty you would especially like to meet, in which case I typically tried to provide 2-4 names. Then, they will work on the schedule behind the scenes, and you will most likely receive it ahead of your interview. Feel free to follow up with your contact if you don’t receive it a few days in advance.
How to prepare: I’m very grateful I was able to meet so many people, but it can be tricky to keep track of who everyone is, especially if you have more than one full interview. In hopes of having unique and meaningful conversations with everyone, I tried to learn more about each person and write down some questions for them, e.g., about a paper or two they worked on, points of potential collaboration, their role in the department, courses they teach, etc. I created a dedicated page in a notebook to jot down a few reminders surrounding these conversation topics and questions. I took notes on their answers on the rest of that page of the notebook, either during our discussion, in the transition to the next interview, or at the end of the day.
What to do at the start of the one-on-one: Like all conversations, you never know quite how these one-on-ones will start. An interviewer might have questions and just jump right into those. Or perhaps they want a quick overview of your work, especially if you are meeting before giving your job talk. Some interviewers may even rely on you to do the talking, which makes it helpful to have some questions prepared for them. Again, it’s a challenge to know exactly how one will go about these meetings, so it’s best to be open and prepared. In any case, I think the goal is to have a nice conversation.
What to do at the end of the one-on-one: At the end, I tried to make sure to wish everyone well, thank them for their time, and encourage them to contact me with follow-up questions if they thought of any. I also followed up with them within a day or two if I said I would send a pointer or answer a question after checking for details. I often sent a thank you note to my faculty host.
Who you might meet with: I found the majority of meetings to be with faculty members in the department. I also met with students, deans, department chairs, and people external to the department, to name a few possibilities.
Students: Some of these meetings included many students, others had 1-2. I usually started by asking to do a round of introductions, then following the ideas above.
Deans: This meeting is with the dean or possibly someone in the dean’s office. This was usually an opportunity to talk about tenure or wider questions about the school’s goals.
Chairs: Often there is a meeting with the chair. I got the impression that these were typically an opportunity to ask questions about the department as a whole.
External people: Sometimes, I had the opportunity to ask someone from another department about personal questions, like parental leave, culture, etc. Otherwise, I typically tried to ask these questions in the post-offer phase. I think they are important questions to ask when you have the opportunity, but they can be delicate to ask of people who are evaluating you.
Questions to ask: I had a list of starting questions, divided by role, which I typically tried to customize before each interview. Examples are shown below:
Examples for professors:
What drew you to x school?
What is mentorship like for assistant professors?
How does the tenure process work?
Are there resources to support teaching?
Who are your collaborators?
What is it like recruiting students, and where do your students go after graduating?
Examples for student discussions:
Why did you choose x school? Why your adviser?
Do you feel supported by your department?
Do you like the city/town?
Do you collaborate w/ other students, professors, departments?
Examples for dean’s meeting:
What are the aspirations of the university/school?
Can you tell me about the rank and tenure process?
What programs do you have to support diversity, equity, and inclusion?
Examples for chair meeting:
What is the timeline of the search (especially mention offer deadlines)?
What are your plans for growing the department in the next few years?
Can you tell me more about the PhD recruiting process?
What programs do you have to support diversity, equity, and inclusion?
Can you tell me about the rank and tenure process?
Bonus Round- Social Gatherings
In addition to the job talk and one-on-one meetings, you may have a social hour or dinner scheduled. While this often takes place in a restaurant or conference room, it may also take place virtually. These events were a great opportunity to get to know people and/or ask questions. Your interviewers may also be trying to see if you’re a nice potential colleague.
For me, many conversations included discussing living in the area (e.g., fun things to do, regions where people live, what restaurants they enjoy, etc.). Sometimes people asked me questions about what I liked to do for fun, etc.
I had a few backup questions in mind, just in case. Here are some examples:
What’s your favorite part about x region?
About where do you live?
What do you enjoy doing for fun?
What was the most surprising part of starting as faculty?
Are there any TV/books/movies you’ve enjoyed recently or are on your list?
Main Takeaways
Try to have fun and get to know people
Be respectful and kind
Thank people for their time
The people you are meeting during these interviews will be potential colleagues, mentors, collaborators, or even letter writers, whether you join that school or not.
Conclusion
With that, good luck as you continue interviewing! The next blog post will be the last, discussing decision time and lessons learned.
Thanks again for reading! If you have any comments or suggestions, please let me know via direct Twitter message (@BondiElizabeth).
Decisions and Conclusion (April 14, 2023)
Welcome back to my blog series on the (CS) academic job market based on my experience in 2021-2022. In the prior post, I shared my experience and suggestions surrounding full interviews. In this fifth and final post, we will focus on offers, negotiation, visits, making your final decisions, and lessons learned from the overall job search experience.
If you have been reading these blogs in conjunction with your own job search, then you are hopefully at the finish line! The offer step, an exciting part of this long journey, is extremely important, so let’s dive in.
Verbal vs. written offers:
After a successful full interview, you may receive a verbal offer (maybe via phone or Zoom call), which is an informal way to let you know to expect a formal written offer. The person calling you, possibly a dean or department chair, may sketch out some terms or ask you for a wishlist to help them craft an exciting written offer. These verbal offers are not official, so if you can, it’s always a good idea to wait for something formal in writing before making any decisions.
A written offer typically comes in the form of an offer letter, which is an official, signed document from a university representative, such as the department chair or dean. The offer letter highlights the details of your potential role, such as expectations around teaching, and everything that the hiring organization is offering to you as an incoming faculty member. At the end, you will sign an offer letter to signify that you formally accept a position.
Offer terms:
Let’s talk more about the offer terms. Offers may vary quite a bit between universities. In general, in the US in CS, they traditionally include:
A 9-month salary (meaning, you’re paid a salary for the academic year, not summer)
A (few) year(s) of summer salary so you don’t need to worry about requesting that funding from grants right away
Benefits, such as healthcare and/or moving support
Other details like start date, initial appointment length (for tenure track, you might get something like 3 years before a review, then another 3 years or so before you apply for tenure), etc.
The letter will also include information specific to your lab and research. This will often come in the form of a startup package consisting of funds from the university, with the idea being that you will need to have funding to start hiring students, buying equipment, and doing research in general. It may also include lab space. The specific details of this component may vary between schools and fields. For example, some schools may provide a lump sum, some may provide a lump sum specifically for students and another for equipment, some may tell you that you have student support for 2 students for 2 years and a lump sum for equipment, etc.
It will contain an expiration date as well, after which time the offer is no longer valid and you no longer have the option of accepting. If you're in the fortunate position of having an offer and it has a tight deadline before other interviews or decisions, you may want to consider telling the other schools, so they can potentially try to speed up their decision-making process, or consider requesting an extension of the tight offer deadline. Note that these accommodations are not always possible.
Starting the conversation:
As I alluded to above, many universities asked me for a wishlist to help them write the offer letter, especially the startup package component. In case it helps you assemble your initial wishlist, my equipment wishlist included some of the following items: quadcopters, GPU laptop, GPU desktop, lab monitors/mouse/keyboard/printer, my laptop, student laptops (if not provided), furniture (if not provided), funding for human subject experiments. You may be asked to provide cost estimates for each item, which I omit here since they are likely to change.
This will depend on your field and research, of course. If you’re in a different field, it could help to ask someone in your field for their wishlist or offer letter to help you assemble yours.
Second visits:
If you are in this wonderful position of receiving an offer, I highly recommend requesting to visit a school (again), preferably in-person, before making your final decision. These trips are usually referred to as second visits. You could make this request after a verbal or written offer, but keep the offer deadline in mind.
Other tips:
Schedule a real estate meeting: talk with a real estate agent and ideally tour around with them. I found this to be very helpful, as I cared a lot about where I would potentially live for a long time. Most schools helped arrange this for me or provided me with contact details for me to arrange a meeting.
Bring family members, if applicable: if someone will be moving for this big decision, it’s likely helpful for them to see the area and maybe meet a few people, too. In my case, I didn’t usually tell schools my partner was joining, as we drove to visit places together and my partner attended the real estate meetings with me, but otherwise explored while I did meetings. In at least one case, the host of a dinner invited him when I mentioned he was in town as well.
Ask your remaining questions: I started to ask some more (specific) questions about living situations, whether I could defer to do a postdoc, questions about the offer, personal questions (e.g., maternity leave policies) if I hadn’t yet, etc. at this stage. Please see the prior blog post and the decision-making section below for a few more ideas on questions to ask.
Don’t be afraid to follow up: After I did a few second visits, sometimes more questions arose. It was really helpful to be able to send emails or even video call with people I met before to ask these follow-up questions.
Decision-making:
If you have several offers, making a final decision can be a daunting task. I’m extremely happy and grateful that I was in this position, but it was difficult to make choices with so many amazing potential colleagues, schools, and locations. While this choice will come down to your unique situation and needs, I will provide a few tips that really helped me in making a decision:
Pros/cons lists: I made a spreadsheet that had a few categories of things I cared about (e.g., salary, support to new faculty, tenure process, cost of living, DEI efforts, and more) and was sure to ask each school for input. Once I received their answers during interviews/second visits, I placed them within the spreadsheet and compared the data from each school. Personal questions: It may help to sit down and ask yourself questions about your future at each school. Where do you envision living, do you want to buy a house in the area and when, what will your commute be like to your lab/office, do you have family nearby/easy to travel to, etc.? I thought about a lot of these questions before making my final decision. In the end, I think if one is struggling personally in some way, it will be hard to do good work, no matter how amazing a department may be - and there are many amazing departments out there! I share this perspective here in case it’s helpful, but encourage you to find your own balance.
Open challenges: What is preventing you from accepting a position? Someone asked me this question when I got to my final choices, and it helped me move from being stuck and endlessly going over and over my pros/cons list for each school, to doing something productive, which was to go to each place I was considering, and ask people there if they could help me overcome the obstacles to accepting their offer. For example, if you are concerned about the living situation, you may be able to schedule more time with a real estate agent to brainstorm. Another example could be asking a faculty member about a department-level concern. This may also be a helpful way to think about negotiation of the offer terms, e.g., a chair or dean may be able to address any concerns about your offer.
I think this process is difficult for everyone involved. My suggestion is to continue being as gracious as possible and do your best!
Negotiating:
Related to the point on open challenges above, perhaps you are nearing your decision, but feel something is missing from your offer, perhaps due to a more favorable competing offer or a new concern. There might be room for changes through negotiation. I’m probably not the best person to ask for negotiating advice - there are often courses and seminars fully dedicated to the art - so perhaps it’s beneficial to briefly mention my experience, and encourage you to seek other advice as well.
I chose to focus mostly on providing wishlists and competing offer terms to deans/chairs at the verbal offer stage, and left negotiation until the very end when I was fairly sure of my choice. My goal in doing this was to avoid a situation where someone worked to accommodate a request, only for me to decline. So, I made one round of final requests, e.g., officially deferring my start date, and then let schools know.
Lessons learned:
Congratulations on getting through this experience! It may be helpful to take a moment to reflect on the journey overall, which may have lasted from August to May, or maybe even longer. While I found the process to be challenging at times, I feel that this experience solidified a few helpful lessons for me:
First, I think the job search helped me improve my networking skills and how I presented my research/answered questions about my work. I believe these sharpened skills will help me as I prepare for the next step in my career.
Second, I learned the importance of being honest about commitments. The job search was one of the first times where I felt like I needed to (and therefore could) say no to things. I definitely didn’t do this perfectly, but I’m hopeful that when I was up front with my availability, others were able to find opportunities and/or more available people to work with. Limiting my commitments also allowed me to focus on the task at hand without feeling like I was letting anyone down. I hope to bring this forward with me.
Third, and this may seem very obvious, but I realized that organization is extremely helpful for saving time. Whether it was going back through old work to package it into my talk or materials, scheduling various meetings and talks, actively preparing for interviews, etc., I quickly learned and implemented new processes for better documentation and planning, which I hope to continue in the future. I’m currently experimenting with even more new tools to help!
Finally, I realized how helpful time off can be to recharge and get ready for a new adventure. I took some time off before and after the search, which was extremely helpful. I intend to encourage myself and others to make some more time outside of work in the future.
Conclusion:
Thank you all so much for bearing with me through this very long discussion of my experience on the job market! I hope it includes some helpful tips for you, and I wish you the very best in concluding this exciting, nerve-wracking, amazing journey. Please feel free to write to me if you have any suggestions or additional resources that might help others. While I’m sure that aspects of the search will change, I hope that my experiences are able to help down the road.
Finally, I’d like to thank everyone who has helped me along my journey. I’d especially like to thank my adviser for his invaluable feedback and advice throughout this journey, including on this blog series, and I’d also like to extend a special thank you to my partner for editing this blog series and creating the graphic. Thanks again!