2020-2021 Minutes


MARCH MINUTES

DRAFT pending approval


Utica High School Athletic Booster Club – March 1, 2021

In Attendance

Meeting was called to order at 7:05pm virtually on ZOOM with Board Members & Athletic Director: Karyn Holmes (attended at the end) in attendance. Name of attendees: Christy Pittel, Catherine Berg, Giovanni Loria, Jen Filauro, Shawn Frezza, Natalie Hoff, Chris Tomatti,, Angela Wilson, Greg Rusk, April Fullmer, Annmarie Michol, Heather & Jim Steele, Maureen Cargill, Dawn Devolder-Babaer, Giovanni Loria, Becky Keen, Julia Mulvaine, Christina Kronenberg

Approval of Minutes and Treasurer’s Report

The February Minutes were reviewed, and a motion was made by Catherine Berg and seconded by April Fullmer, voted and approved. The February Treasurer’s Report was reviewed and a motion was made by Greg Rusk and seconded by Jen Filauro, voted and approved.

Athletic Director’s Report – Mrs. Karyn Holmes

Karyn’s highlights: Tara reported for Karyn because there was a home girls basketball game at the same time. Spring sports have been pushed back one week. They will start March 22, 2021. First game can be played March 26th. Most tryout dates are on the boosters web page and Facebook page. Please submit your athletes paperwork through PlanetHS. There is a “How to” flyer on the boosters web site and Facebook page. It is pretty quick and simple. You must link your account to your athlete. Make sure your athlete creates an account too. Pay to participate is on the Utica High website. Please pay after tryouts.

New Business

none

Old Business

Euchre is cancelled for this year. We have a date for 2022 at Shelby Gardens.

Secretary position will be vacant. One person is interested. Please talk to Tara or Katie if you are interested.

Senior Scholarship application is on the web site. It is due April 15, 2021.

Athletic happenings/booster web page updates

Nothing to report

Open to the Floor

April Fullmer asked if the banner on the Facebook page could be changed to include this year seniors. She stated that the current seniors have lost so much and is there any way we can recognize them? This prompted a discussion of how we can “honor” our senior athletes. Dawn Devolder-Babaer suggested posting the teams group picture and list the seniors on the team. Jen Filauro suggested painting the rock. Catherine Berg suggested doing a video interview of the senior and post it to the Facebook page. Tara said these were all good ideas and she will look into them.

Tara asked for opinions about keeping the meetings on Zoom after the students come back face to face. She stated attendance at the meetings has been up this year and she believes it is from Zoom. How do we feel about keeping it on Zoom? Jennifer Zbytowski suggested keeping it on Zoom for the rest of this school year and maybe next year have a couple in person and the rest on Zoom.

Next Meeting – April 12th on ZOOM; motion to adjourn motioned by Christy Pittel seconded by Dawn Devolder-Babaer at 7:32pm. Minutes submitted by: Katie Lelito


FEBRUARY MINUTES

Utica High School Athletic Booster Club – February 1, 2021

In Attendance

Meeting was called to order at 7:03pm virtually on ZOOM with Board Members & Athletic Director: Karyn Holmes in attendance. Name of attendees: Ang Micinski, Christy Pittel, Sandi Vitale, Catherine Berg, Karrie Koteles, Giovanni Loria, Jen Filauro, Shawn Frezza, Natalie Hoff, Chris Tomatti, Kelly Nicks, Ed Fromm, Angela Kavanagh, Angela Wilson, Trapper Hallam, Deb Campbell

Approval of Minutes and Treasurer’s Report

The January Minutes were reviewed, and a motion was made by Natalie Hoof and seconded by Catherine Berg, voted and approved. The January Treasurer’s Report was reviewed, and a motion was made by Jen Filauro and seconded by Angela Kavanagh, voted and approved.

Athletic Director’s Report – Mrs. Karyn Holmes

Karyn’s highlights:

Bowling had it’s first meet today!

Swim is on the road to Marine City this Thursday

Excited that some sports have started. Contact sports are still on hold until Feb. 22. There are some meetings that are happening, hoping to hear an outcome in the next few days. These teams are doing a lot of strength training, so they are ready to go.

No change in the schedule for Spring sports (as of today)

Tara inquired about spectators at the events? Karyn stated we will be at limited capacity again for basketball, swim, cheer and wrestling. It will most likely be 2 tickets per athlete in the main gym. She will clear the stands after every game to accommodate the spectators for each team. Wrestling will look a bit different since there are more teams in the gym at the same time. Swim has very limited seating also with the swimmers having to sit and not hang out on the pool deck. Bowling and Hockey will follow the rules of the bowling alley/hockey rink.

Angela Kavanagh asked about live streaming. Karyn said she will live stream through Facebook live. She needs to try it to see how it will work.

New Business

No New Business

Old Business

$10,000 Raffle Cancelled

Euchre fundraiser is March 26th, 2021 at the Shelby Gardens. This event will most likely be cancelled

Dance team recognition board has been ordered on January 25th.

Secretary position will be vacant next year. Person needs to be nominated at April meeting and voted on at May meeting. One person has communicated interest. If you are interested, please talk to Tara or Katie. The position of Boosters Happening is not a board position so there is no need to vote on it. Julia Mulvaine has already started to take over this duty.

Scholarship application is available on-line for Seniors. It is due April 15, 2021. Parent must have attended a meeting first semester and second semester.

Athletic happenings/booster web page updates

Diann O’Connor/Julia Mulvaine were not in attendance. Tara mentioned that the booster website has been updated by Beth Ann Mulvaine


Open to the Floor

Giovanni Loria asked about banquets; specifically football. Karyn said not at this time but possibly outdoors when the weather breaks.

Next Meeting – March 1st on ZOOM; motion to adjourn motioned by Karrie Koteles seconded by Christy Pittel at 7:27pm. Minutes submitted by: Katie Lelito


JANUARY MINUTES

Utica High School Athletic Booster Club – January 4, 2021

In Attendance

Meeting was called to order at 7:05pm virtually on ZOOM with Board Members & Athletic Director: Karyn Holmes in attendance. Name of attendees: Ang Micinski, Christy Pittel, Sandi Vitale, Greg Rusk, Catherine Berg, Karrie Koteles, Joey McFarland, Giovanni Loria, Amy Dean, Angela Wilson, Jen Filauro, Michael Ocansey, Anne Santori, Shawn Frezza, Natalie Hoff

Approval of Minutes and Treasurer’s Report

The December Minutes were reviewed, and a motion was made by Christy Pittel and seconded by Karrie Kotelis, voted and approved. The December Treasurer’s Report was not reviewed. Due to the timing of our meeting, the bank statement was not available for Jennifer Zbytowski to reconcile the bank account. It was mentioned by Jennifer that the spirit wear sales brought in about $700 in the month of December. Thank you to Ed Fromm (& Lisa too!) for coordinating this and selling the merchandise from his garage. It was greatly appreciated.

Athletic Director’s Report – Mrs. Karyn Holmes

Karyn’s highlights:

• Winter sports are currently still on a pause. The anticipated start date from the state is January 16th. However, the district will most likely start on January 19th. Watch for updated information as it becomes available. MHSAA has released the start of competition to be January 22nd or January 25th. Tournament schedule (ie. basketball districts) are set to happen at the same time. Boys & girls tournaments will be in the same week. Girls – Mon, Wed, Fri; Boys – Tues, Thus, Sat. The post season tournament schedule is also being worked out for bowling, cheer, hockey, and boys swim. The MAC has been working on the winter schedule. It is getting close to being published. Not sure about fans at this point. MHSAA stated back in December – “No fans”. Waiting to hear the ruling on fans.

• Spring sport dates have not been adjusted. There will be some overlap with winter sports

• Jennifer Zybtowski, THANKED Karyn for all that she has endured this year! The job cannot be easy, but Karyn makes it run smoothly and constantly communicates. Ang Micinski (Varsity Cheer Coach) echoed Jennifer’s comments and added that other coaches in the area reach out to Ang to find out what is going on because their AD doesn’t keep them informed. Ang publicly THANKED Karyn for her constant communication and updates. As a coach it is very helpful, and she appreciates it. Karyn THANKED all the Utica coaches for a job well done during these unprecedented times.

New Business

• No new business

Old Business

• $10,000 Raffle - Tara Powrozek shared with the group that this event has been cancelled for 2021. An email was sent to all those that purchased tickets in 2020. It will resume and is booked in 2022 & 2023 at Shelby Gardens.

• Euchre fundraiser is March 26th, 2021 at Shelby Gardens. At this time, we are planning on hosting this event. However, we need to wait on the Governor’s orders and the district. The state could open up, but the district could state that these events are cancelled for the rest of the year. We will wait to see what gets decided.

• The Secretary position will be open next year. Please contact Tara Powrozek if you are interested.

• Karyn shared that the dance team recognition board will cost around $250. She has met with the custodians to measure out the spot in the gym where it will be displayed. Katie Lelito and the dance team coaches are working on the wording for the sign. Karyn hopes to have it ordered by the next meeting.

Athletic happenings/booster web page updates

• Diann O’Connor & Julia Mulvaine were not present.

Open to the Floor

• Karyn mentioned that she is looking into live streaming winter events that are held in the gym. There is wifi in the building to help facilitate live streaming. She would like to use the boosters facebook page to live stream the games on facebook. After some discussion, it was decided this would be a great way to live stream our games at no cost.

Next Meeting – February 1st on ZOOM; motion to adjourn motioned by Jen Filauro seconded by Karrie Koteles at 7:30pm. Minutes submitted by: Katie Lelito



DECEMBER MINUTES

Utica High School Athletic Booster Club – December 7, 2020

In Attendance

Meeting was called to order at 7:03pm virtually on ZOOM with Board Members & Athletic Director: Karyn Holmes in attendance. Name of attendees: Missy Rissman, Ang Micinski, Christy Pittel, Sandi Vitale, Greg Rusk, Catherine Berg, Karrie Koteles, Angela Kavanagh, Holly Geottes, Anne Marie Boyce, Joey McFarland, Julia Mulvaine, Chris Tomatti, Becky Keen, Kelly Nicks, Giovanni Loria, Sandy Edwards, Amy Dean

Approval of Minutes and Treasurer’s Report

The November Minutes were reviewed, and a motion was made by Ang Micinski and seconded by Greg Rusk, voted and approved. The November Treasurer’s Report was given by Jenny Zbytowski, and a motion was made by Angela Kavanagh and seconded by Missy Rissman, voted and approved.

Athletic Director’s Report – Mrs. Karyn Holmes

Karyn’s highlights:

Michigan Health Department & the Governor ruled earlier today to extend the “pause” until December 20. All sports will continue to be on hold. MHSAA & MAC meetings on Wednesday. No word on winter sports schedules. Fall sports need to finish up.

New Business

Secretary vacancy on the Athletic Booster Executive Board. Katie Lelito will be stepping away at the end of the year. Please see Tara or Katie if you are interested or have any questions regarding the duties of the secretary.

Old Business

• $10,000 raffle fundraiser is on hold

• Euchre tournament is scheduled for March 26, 2021 at Shelby Gardens

• Varsity Dance recognition board – Karyn contacted the company that did the current boards in the main gym. Those boards were purchases in 2013. She is getting quotes from that company and one other company. She is working on the wording on the dance board with Katie Lelito and the coaches.

• Fundraising – Sandi Vitale mentioned SpectatorBlankets.com and Yeti cups. She will have more information at the next meeting. Discussion to hold off on the blankets until next summer. Lisa Fromm brought up the merchandise that Ed Fromm sells at the football games. He has taken pictures of all the items. Prices and pictures will be posted tomorrow for purchase and pick up from their house this coming Sunday, December 13. Tara gave her opinion on booster fundraising – at this time we don’t need to do anything. Jenny confirmed financially we are sound with not a lot of money in and out. Tara feels we would be competing with the winter sports once they are up and running and doing their individual team fundraising. The group concurred.

Athletic happenings/booster web page updates

Diann O’Connor was not in attendance. Julia Mulvaine has volunteered to take over the booster web page/happenings/facebook page. She has contacted Diann and they will get together after the holidays.

Open to the Floor

No comments from the floor

Next Meeting – January 4th on ZOOM; motion to adjourn motioned by Sandy Vitale seconded by Julia Mulvaine at 7:29pm minutes submitted by: Katie Lelito

NOVEMBER MINUTES

Utica High School Athletic Booster Club – November 2, 2020

In Attendance

Meeting was called to order at 7:18pm virtually on ZOOM with Board Members & Athletic Director: Karyn Holmes in attendance. Name of attendees: Trapper Hallam, Jen Filauro, Catherine Berg, Ang Micinski, Christy Pittel, Sandi Vitale, Greg Rusk, Mark Kessen, Karrie Koteles, Greg Lelito, Laura Duff, Kim Talerico, Diann O’Connor, Anne Santori, Shawn Frezza, Angela Kavanaugh, Holly Geottes, Anne Marie Boyce, Joey McFarland, Jennifer Price, Rosemarie Bautista, Julie Mulvaine

Approval of Minutes and Treasurer’s Report

The October Minutes were reviewed, and a motion was made by Catherine Berg and seconded by Christy Pittel, voted and approved. The October Treasurer’s Report was given by Jenny Zbytowski, and a motion was made by Christy Pittel and seconded by Jen Filauro, voted and approved.

Athletic Director’s Report – Mrs. Karyn Holmes

Karyn’s highlights:

• Volleyball starts Districts on Wednesday, Nov. 4 at Chippewa.

• Cross County did very well in the Regional meet. Carson Nicolette took first place and is headed to States next weekend. The boys team qualified as a team for States too. Three Cross Country girls (Ella Fullmer, Addison Johnston, Meagan Verellen) made it to States as well. Good Luck to all the runners at States!

• Winter Sports are gearing up with tryouts starting next week.

o Girls Basketball, Boys Basketball, Bowling, Hockey: all dates and times are on the website

• Wish list item for hockey was split with Ford Boosters

• 2 tickets per participant and 20% capacity will still be in effect for Winter games

• Christy Pittel asked if at the Ike pool Utica Chieftains could be added to the wall. She is asking if the district would take care of getting it painted on the wall, not the boosters. Karyn said she will look into it with the district AD and see what he suggests. Karyn indicated funds are tight right now.

• Sandy Vitale asked if the dance team will be aloud to dance at halftime of the basketball games? Karyn said “Yes, the MHSAA ruling is out and it did include all the participants as in the past.”

New Business

• Greg Lelito asked if a recognition board could be purchased and displayed in the gym for the Varsity Dance team. He stated that Eisenhower and Stevenson both have one in their gyms. Utica Varsity Dance were regional champs last year and have place in the top ten in the nations at Nationals the last two years for Jazz & Pom Varsity Small group. Karyn needs to look into the vendor that was used in the past and where to place the board.

• Karyn Holmes asked the boosters to purchase JV patches 200 for $1090. A motion was made by Diann O’Connor and 2nd by Karrie Koteles voted and approved.

Old Business

• $10,000 raffle fundraiser is on hold

• Euchre is on hold

Athletic happenings/booster web page updates

• Diann stated everything is up to date on the web site. She updated the 450 email addresses that she has. She was having an issue with WOWWAY emails, but she believes it has been corrected.

• Diann is looking for someone to take over the web site and the Facebook page. Tara said she has somebody that will take it over and she will get that person in touch with Diann.

Open to the Floor

• Rosemarie Bautista about doing fundraising online. She said in Texas where she lived, they did a fundraiser online through Krispy Kreme and they handled all the orders/delivery and gave the boosters the profit. Rosemarie is going to look into with the local Krispy Kreme

• Sandy Vitale suggested doing an online clothing order through Loraine. Sandy will look into it with Loraine.

• Diann O’Connor asked what is the boosters long term goal for fundraising this year? Tara replied there isn’t an exact idea because of the way things are in this pandemic. She believes we are doing ok right now.

• Rosemarie asked do we raise money for if each sport team does their own fundraising? Tara responded:

o Coaches wish list, Senior Scholarship, V/JV patches, donations

o Karyn mentioned we do not pay for any soft goods for team (ie. Backpacks, warm-ups, tshirts etc.)

• Julie Mulvaine asked if we do not do anything this year will we have money for the coaches wish list next year? Jenny is going to compare our spending from last year to this year. We have already granted the coaches wish list as they were very lean in their requests this year.

• Shawn Frezza asked for clarification that each team does their own fundraising and the boosters does their own? Yes!

Next Meeting – Dec. 7th on ZOOM; motion to adjourn motioned by Sandy Vitale seconded by Laura Duff at 8:02pm minutes submitted by: Katie Lelito

OCTOBER MINUTES

Utica High School Athletic Booster Club – October 5, 2020

In Attendance

Meeting was called to order at 7:03pm virtually on ZOOM with Board Members & Athletic Director: Karyn Holmes in attendance. Name of attendees: Lisa Hallam, Jen Filauro, Catherine Berg, Ang Micinski, Sandy Edwards, Christy Pittel, Sandi Vitale, Stephanie Mahar, Angela Wilson, Greg Rusk, Mark Kessen, Sandy Azar

Approval of Minutes and Treasurer’s Report

The September Minutes were reviewed, and a motion was made by Greg Rusk and seconded by Sandi Vitale, voted and approved. The September Treasurer’s Report was reviewed, and a motion was made by Lisa Hallam and seconded by Angela Wilson, voted and approved. Jenny Zbytowski shared her screen with the coaches wish list. Tara asked the group to take a look at the coaches wish lists that was submitted by Karyn Holmes. Katie Lelito questioned the request from the hockey coach – are we splitting the cost with Ford? Karyn is waiting to hear from the AD at Ford. All other coaches were granted their wish list except the hockey coach. Karyn will inform us at the next meeting.

Athletic Director’s Report – Mrs. Karyn Holmes

Karyn highlighted each team: All fall sports are currently competing!

• Soccer is currently playing as we speak again LCN tied 1-1. Districts are Oct. 14 @ Waterford Mott

• Tennis is doing well in a building year. Coach Michols has done a great job recruiting

• Golf is 10-2 in league play. There are 9 girls competing this season

• Cross Country (boys & girls) are going strong. Carson Nicoletti broke the school record-CONGRATULATIONS

• Swim beat Port Huron by one point. You don’t see that very often at a meet. Way to go girls!

• Volleyball is doing well. They just beat GPS in five games. Kudo to the team on wearing masks while playing indoors.

• Varsity Football is 2-0; first home football game with senior night went well.

• JV/Freshman Football doing well

• Shelby Cable will be up and going and they will live stream our football game on Oct. 23

• No new information on winter sports

New Business

• Tara received a “Thank you” card from Carley Hitchcock thanking the boosters for the scholarship.

• Lisa Hallam questioned the HUDL cost for each team. Is it cheaper to get a school account for all the coaches? Karyn Holmes stated it is not cheaper because the coaches have said they do not use all the tools offered in that package.

Old Business

• $10,000 raffle & Euchre fundraiser are on hold

• Reminder to all coaches regarding any raffle that you want to do as a fundraiser, you need to contact Tara to pull a license for the raffle

Athletic happenings/booster web page updates

• Diann O’Connor was not in attendance – Tara gave an update that the website is up to date.

• Greg Rusk inquired about Freshman pictures (volleyball) being posted on the Boosters Facebook page. Tara responded “Absolutely – needs to be pictures of the entire team”

Open to the Floor

• Tara Powrozek gave a shout out to the cheer “Senior” boxes that were used on Friday night at the home game “They were very cool!”

Next Meeting – Nov. 2nd on Zoom; motion to adjourn by Jenny Zbytowski seconded by Greg Rusk at 7:27pm minutes taken & submitted by: Katie Lelito

SEPTEMBER MINUTES

Utica High School Athletic Booster Club – September 14, 2020

In Attendance

Meeting was called to order at 7:03pm virtually on ZOOM with Board Members & Athletic Director: Karyn Holmes in attendance. Please refer to the printed chat and this list of names for all in attendance: Karrie Koteles, Greg Rusk, Diann O’Connor, Stephanie, Deb Campbell, Dan Fehn, Jamie Stengel, Christy Pittel, Sandi Vitale, Catherine Berg, Holly Geottes, Melissa Zeiser, Michelle Kustarz, Shannon, Alor, Frank Buachard, Anne Marie Boyce, Sandy Edwards, Shawn Frezza, Joey McFarland, April Fullmer, Natalie Hoff, Stacey Durkee, Alicia Lamarise, Julia Mulvaine, Michon Kolhanowski

Approval of Minutes and Treasurer’s Report

• The March Minutes were reviewed, and a motion was made by Karrie Koteles and seconded By Diann O’Connor, voted and approved. The March Treasurer’s Report was reviewed, and a motion was made by Sandi Vitale and seconded by Karrie Koteles, voted and approved. Jennifer Zybtowski mentioned that we have received “Thank you” notes from Lauryn Holmes and Ryan Fromm for the scholarships they were awarded.

Athletic Director’s Report – Mrs. Karyn Holmes

New experiences and a lot of challenges this Fall with sports. There has been a lot of rewriting all schedules. So a lot is happening at the same time……..

Karyn highlighted each team:

• Soccer had their first game this past Saturday. All went well.

• Football is practicing. Freshman & JV have their first game this Thursday. Varsity Football next Friday at Anchor Bay

• Volleyball is indoors and getting ready to open their season this Thursday, Sept. 17

• Swim is indoors practicing

• Cross Country has had quite a few meets

• Tennis is doing well

• Golf is off to a great start

Governor’s EO – MHSAA constant clarification

Each participant (players, coaches, officials, administration) will receive two tickets for the event. Each participant will be expected to give the names of the two spectators that will be attending the event. Two tickets will be sent home with the participant every week before the game. You MUST have a ticket to enter the game. There will be NO exceptions to this rule. If you need to change the spectator at the last minute at the door/gate, that is ok as long as the spectator has the ticket and the participants name they are attending under. All children are spectators no matter what age they are. They will need a ticket to enter. There will be NO CHARGE for any sporting event at UCS, however opposing teams maybe charging to enter. Spectators MUST wear masks at all times.

Pay to participate fees will not be increasing this season.

New Business

$10,000 Raffle - Letters usually go out in October, however we are going to wait until a later date before we send them out. The raffle is already scheduled on February 4, 2021 at the Shelby Gardens

Euchre fundraiser is tentatively set for March 26, 2021 at the Shelby Gardens

Coaches wish list: Karyn Holmes has sent all coaches an email requesting their wish list. Some coaches have already responded that they are not going to send a request at this time. They are well aware of the circumstances were are under with not being able to have our two biggest fundraisers last year. Coaches that are requesting items are being very conservative in their request.

50/50 raffle – the Athletic Board has decided to forgo the raffle this season as the district does not want any exchange of cash

Athletic Booster Scholarship 2021 – a few qualification changes:

a. parent must attend one meeting in the first semester and one meeting in the second semester

b. parent must work two events (parent involvement is usually the reason an athlete is denied)

Fundraising

Any ideas are welcomed for the boosters which “services” all athletics at Utica High. We have a 501c3 for any information regarding doing a fundraiser

Old Business

None

Athletic happenings/booster web page updates

Diann O’Connor reported she has been sending a lot of emails and posting on the boosters facebook page. Please like us on facebook at Utica High Athletic Booster.

Open to the Floor

Michelle Kustartz talked about the gaiter face masks she has ordered and will be for sale shortly.

A question was asked by Catherine Berg regarding live streaming of athletic events. Karyn said the district is looking in it through Pixelot.

Next Meeting – Oct. 5th virtually; motion to adjourn motioned by Catherine Berg seconded by Karrie Koteles at 7:57pm. Minutes submitted by: Katie Lelito