Data Policy

General Data Protection Regulation 2018 Policy


The Sleaford and District Model Railway Club (S&DMRC) will comply fully with the requirements of the General Data Protection Act 2018. This Policy sets out how that will be achieved and who within the organisation will be responsible for ensuring compliance.

This policy is applicable to all Members of the S&DMRC.


"Members" means all the following classes of membership

Full & Part Members, Officers, Committee, Life and Honorary members

Type of data collected

The S&DMRC will collect the following data for each member:-

First Name


Postal Address

Telephone Numbers (landline and / or mobile)

Email Address

This data is held on Computer

Use of Data

The S&DMRC uses the collected data to administer the organisation. In addition, the email addresses of the Members are used to circulate notices of events deemed to be of interest to the members. These circulated notices include events directly involving the S&DMRC and events organised by others.

Sharing Data outside of S&DMRC

The S&DMRC does not share data with any person not a member of S&DMRC without obtaining agreement in each individual case.

Deletion of Data

All data in respect of a member will be deleted when a member resigns or their membership is terminated under the rules of the S&DMRC.

The S&DMRC will use its best endeavours to ensure data is removed from all email lists, and other live records held by the S&DMRC and its members.

Member choice of use of Data

On joining each Member will be asked to provide the data detailed in "Type of Data Collected" above. Each member has the right to withhold any item of data they do not want the S&DMRC to hold. Each member has the right to withdraw any data that they do not want to have recorded by S&DMRC

Ensuring Data Accuracy

The S&DMRC requests that all members complete and submit a written copy of the "Members Data Consent Form" available from the Secretary.

It is the responsibility of the Member to ensure that they advise the S&DMRC secretary promptly of any changes to the data held by the S&DMRC

Data Controller

The Sleaford and District Model Railway Club Secretary is the data controller and holds the responsibility for ensuring that this policy is complied with. The email address of the secretary is

Consent Form

The Members Data (GDPR) Consent Form can be downloaded for printing here.