AGM Minutes 2012

Minutes of the AGM held at Runnymede Council Offices

on 21st February 2012 at 8.00 pm

There were 43 co-ordinators present.

Welcome

Minutes of last AGM

Chairman’s report

Treasurer’s Report

The Chairman of the Steering Group welcomed all present to the second AGM of the Steering Group.

These were circulated for approval. Approval was proposed by Mr. Richard Hustler and seconded by Mr. John Cooper. There were no dissentions.

The Chairman reported on the work of the Steering Group in the last year.

The group had completed the review of the Neighbourhood Watch members’ database. There are about 150 active Watches and the group are pursuing ways to re-active those that have lapsed and promote new Watches in areas still under-represented in the borough.

The group had launched their own web-site for Runnymede NHW, at www.sites.google.com/site/runnymedenhw/home .

There will now be greater coverage on the Neighbourhood Watch Police desk during the week than we have been able to offer in the past.

New funding opportunities were being explored to secure the future for the Steering Group’s activities.

He also introduced the present members of the group and outlined their roles:

Bob Squire (Addlestone) Chairman

Colin Brown (New Haw) Treasurer

Sandy Stephens (Ottershaw) Secretary

Brian Hunt (Chertsey)

Shirley Griggs (Virginia Water)

Rosemary Leach (NHW desk)

Liz Robinson (Crime Reduction Adviser with Surrey Police)

NB: Shirley Griggs unable to attend the AGM

The single page of accounts was shown to the co-ordinators. Thanks go to Mr Harry Purchase, co-ordinator in Thorpe, who examines and approves the accounts on the group’s behalf.

Secretary’s report

New members

Contact details

Our Watch web-site

Co-ordinators’ feedback

The AGM finished at 8.15 pm

The Secretary remarked that there had been no nominations from anyone to be on the Steering Group, when notification of the AGM and invitations to nominate had been sent out.

She also said that the present members of the group were all willing to continue to stand, and to continue in their roles within the group.

Mr Richard Hustler proposed that all members of the group should be voted back into office for the coming year. This was seconded by Mr Alan Crowse. There were no dissentions.

There was a request for volunteers from amongst the co-ordinators, to represent areas within Runnymede that were not yet covered on the Steering Group, namely Addlestone & North Bournside, Egham, Englefield Green and Thorpe & Hythe. Unfortunately there were none.

The Secretary asked all co-ordinators to confirm their contact details, especially their e-mail addresses. There is one posted newsletter each year which is sent out early in January, all other communication during the year is by e-mail only to reduce the costs incurred by the Steering Group.

Either contact the NHW desk on 01483 639937 or e-mail runnymedeneighbourwatch@gmail.com

Co-ordinators were urged to register their Watch details on the official national web-site for NHW, www.ourwatch.org.uk . This would enable them to find useful information re safety advice, resource materials to customise for sending round to residents and also to find out more about their local area. (This last includes crime statistics and where other NHW schemes are located, with the ability to contact other Watch co-ordinators to network.)

It will also provide a good argument when the Steering Group apply for funding to cover administration costs if we can show that there is a large and active group of co-ordinators working together in the borough.

Co-ordinators were asked for comments/questions about the role and future actions of the Steering Group. Some points were made at the end of the evening and questionnaires were also handed in. These were for collation and discussion in subsequent meetings of the Group, to direct its activities.