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Rudford and Highleadon Parish Council


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https://randhpc.wordpress.com/ 


The new website is live for agendas and minutes from 24 March 2021, and will continue to include more information as time goes on.


THE AGENDA AND MINUTES OF THE MOST RECENT PARISH MEETINGS ARE SHOWN ON THIS PAGE.

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Rudford and Highleadon Parish Council


Agenda for the meeting of the above Parish Council to take place at 7.30pm on 22 March 2021 via Zoom 

https://us05web.zoom.us/j/84662843616?pwd=Z0tsUklGWEVmdUFyLy9JcldJT05Wdz09

 1. To note all present, apologies for absence & acceptance of reasons for absences.

       

 2.   To receive Declarations of Interest related to items in the agenda.

 

3.    To approve the minutes of the meeting held on 8 March 2021.

 

4.     Public Session   -   5 minutes at Chairman’s Discretion.

 

5.    Flooding in Rudford 23 December 2020 – to receive a report from the Chair on actions taken and determine what further needs to be done.Update on actions to date (attached) + correspondence re Maisemore road improvement

 

6.    To receive report from County and District Councillors, including feedback on the Forest of Dean Local Plan preferred option.  

 

7.    To note the following planning matters and follow up if necessary:

  1. Church Meadow and Rectory Fields, Church Lane, Rudford:FoDDC have confirmed that the matter is being pursued through enforcement

b.   P0106/21/FUL Feed store at Highleadon Court:no objections

  1. Coopers, Buttermilk Lane:to note that the trees and the site have now been cleared, and to remove as an agenda item.

d.    P0024/21/DISCON Hillview House drainage:to note that the Council made no comments.

 

8.    Highways issues:

a. Improved access to bus stops on the B4215: Chair to provide update and feedback on questionnaire to Highleadon residents. Council to decide whether to proceed to the next step of applying for a County Council grant, and to decide which tender to support. (quotes to be distributed to Councillors in advance of the meeting)

b.  Footpaths: to respond to the County Council correspondence re unused footpaths, with particular reference to   USRN 14704480 in R&H (Footpath 1/GRU1), and USRN 14703432 in Hartpury (Footpath 5/GHA5).  They join at the Leadon but there is no bridge any more. 

9.     Correspondence received from residents- see table attached – Council are asked if they wish to respond further to items 34 onwards

 

10.  Parish Council website: update on progress from Clerk

 

11.   Financial reports:

a.         Council to note and approve financial reports as distributed

b.         Council to approve payments as listed

c.         Council to appoint independent auditor

d.         Council to approve subscription to GAPTC

 

 

 

12.  Date of next meeting: Monday May 21 at 7.30pm via zoom unless otherwise notified.    

Meeting dates to be confirmed as continuing as 4thMonday of each month:   May 21 (PC AGM), July 26, September 27,  November 22, January 24. 

Council to Confirm that it will hold the Annual Parish Meeting on May 21 with Council AGM.

 

13.     Council to move into Closed Session with regarding to Staffing matters

 

14.  Minor Items Raised by Members for Future Agenda:

15.  Meeting to be closed

 

 

REDUCING FLOOD RISK IN RUDFORD

RUDFORD AND HIGHLEADON PARISH COUNCIL: FLOODING UPDATE MARCH 2021 

Area and risk/s

Actions required

Individual/s and organisations responsible

Actions taken to date (26/1/21)

Update 15 March 2021

1. B4215 between Trioscape and Keyway

Roadside drains inadequate for volume of water and/or grip cuts in verges blocked

GCC Highways

GCC will investigate further later in the year

2.  Properties at river end of Church Lane

Flooding of river Leadon 

Liaison between property owners and Environment Agency.

Bob Wolfson to maintain contact.

Property owner has contacted EA – little chance of action – but has taken preventative action for himself

3.  Whitehall Lane: flooding of lane and ingress to barns south of Whitehall Lane

1. Drains and kerbing on B4215

GCC Highways

Drains have been surface cleared but need jetting.

Kerb on northbound carriageway from Roadside Barn to Salcombe Farm is too low, allowing surface water to flow off road

Drainage much improved by GCC: further work promised for the summer

2. Culvert under the B4215 at Salcombe Farm needs enlarging

GCC Highways

GCC have identified that IDB (Independent Drainage Board) is responsible for ditch on the Leadon side of the B4215 and that clearing this would help. Lead resident in contact with IDB

3.  Run-off from field exacerbated by Severn Trent Water works

STW

STW have reported that the owner will be undertaking reinstatement shortly

STW continue to promise resolution of this, but need to be chased

4.  Blocked ditches and grip cuts along Whitehall Lane

GCC Highways, Gigaclear, riparian owners

GCC have contacted Gigaclear to undertake work.

Hannah Perry-Gardner to talk to riparian owner and report back to PC

Meeting between GCC and Gigaclear scheduled for week of 15/3

5.  Flooding on Rose Cottage corner

GCC Highways?

Hannah Perry-Gardner to talk to property owner/s

4. Woodside Cottages

Flooding as a result of inadequate culvert

GCC Highways

GCC will enlarge culvert summer 2021.

Owners will liaise with landowner to clear ditch on other side of B4215

Likely IDB involvement?

5.  Buttermilk Lane and Old Road properties

Flooding in part from field behind houses but chiefly from: (1) run-off from Old Road (2) inadequacy of drainage under Buttermilk Lane, exacerbated by (1) run-off of gravel from tip and (2) from the field as in 3.3 above

GCC Highways






STW

Ditch to rear of properties is well maintained.

GCC contractors have cleared grit dump, but left excess gravel in and close to the surrounding ditches.

 

STW have reported that the owner will be undertaking reinstatement shortly

 

GCC will clear this when they are working on the B4215

 

As above

 


Draft Minutes for the meeting of the above Parish Council which took place at 6.30pm on 8thMarch 2021 via Zoom  

https://us05web.zoom.us/j/81859137999?pwd=eWwvVzNZVHk0ang1WW9kcVlPYk1mZz09

1.         Record of those present – Councillors R Wolfson, A Bye, M DeaneR Heigham, I Turner and District Councillor Burford 

         Apologies for absence received from Councillors H Perry Gardinerand S Salisbury (IT difficulties)

       

 2.   Council invited Declarations of Interest related to item on the agenda. There were none

 

3.    Council approved the minutes of the meetings held on 16th February 2021.

 

4.    Public Session   - no members attended

 

5.    Council discussed and agreed its response to planning application

 

 P0162/21/FUL | Change of use from agricultural (i.e. forestry) to outdoor leisure activities (i.e. shooting and archery). | Agricultural Shed Mount Olivers Meadow Blackwells End Hartpury GL19 3DB (fdean.gov.uk) 

 

The Council object to this proposal on the following grounds:

NOISE POLLUTION

Location: There are residential properties far less than 1km distance from the site which will be affected by the noise.  The sounds will also cross the Leadon valley to Highleadon (2km away).   

 

“Clay Target Shooting: Guidance on the Control of Noise published in January 2003 by the Chartered Institute of Environmental Health” states that “Shooting should nevertheless not normally take place with separation distances of less than 1 kilometre in the direction of shooting except under very exceptional circumstances which have been fully discussed and agreed with the local authority and any affected residents.”

 

The Mount Oliver site does not in any way comply with this guidance.

 

Frequency:  The proposed change from 28 days' shooting pa to 200 days is well over 600% increase.  This includes 52 days of rifle shooting.  The proposal is to be open Saturdays, Sundays and Bank holidays which will amount to the majority of the year during daylight hours.  Shotgun sound is intrusive and carries, especially across a valley.  The bunds built cannot be guaranteed to obscure the sound.  

 

Government guidelines state that for noise to count as a statutory nuisance it must "unreasonably and substantially interfere with the use or enjoyment of a home or other premises".   We believe that the noise would therefore count as a statutory nuisance to residents in the vicinity.

 

LOCAL WILDLIFE AND HORSES

Hartpury National Perry Pear centre includes a wetland bird reserve, habitat to several domestic and migratory species. The large ponds, reed beds and marshland are home to ducks, nesting swans and geese, herons and egrets, otters and bats (which are protected), buzzards and deer.  There have also been reports of sitings of Red Kites (also a protected species).   It is important to maintain the peace and quiet offered to these species in this green space, which has a large bird watching hide and benches overlooking the ponds.  The huge increase in shooting less than 200m away from the boundary of the Mount Oliver site is likely to have a severe negative impact on the wildlife, including restricting the flightpath of birds to the reserve.

 

The land borders Colliers Brook and there is a high risk that the lead (and steel) gunshot will be washed into the watercourse; both during periods of flooding and with rainwater running off the bunds.  This will lead to poisoning of animals, including otters.  

 

The site is also close to the riding centre at Hartpury Mill, and there are many thoroughbred horses in the surrounding fields, including breeding mares, and Tweenhills Stud’s foaling unit is only 1.5km away.  

 

FARMING

It is questionable whether the land could be considered previously agricultural.  By all accounts, the present owner has never farmed the land, and has built a new steel barn on site for the proposed shooting club, so to say that this is farm diversification is tenuous.  The previous owner did not farm it as such, but apparently only had a few cattle in other fields.

 

TRAFFIC

The construction vehicles used to landscape the site used the A417/Oridge Street/Blackwells End route, which was not the designated route, creating a nuisance, destroying the verges and making the road hazardously slippery with mud.  The lane is not suitable for heavy vehicles and they made the road dangerous to drive, walk, run or cycle along.   Traffic also used the (non-designated) B4215/Highleadon/Park Road/Corsend Road route.  

 

There will undoubtedly be further heavy vehicular traffic and an increase in visitor traffic if permission is granted to go ahead with the proposed plans.  The junction of Blackwells End and the Corsend road floods; only a matter of metres from the entrance to the proposed site.  When the A417 is closed at Maisemore, the Corsend Road is already overwhelmed with traffic so the additional traffic attributable to this application will undoubtedly cause further problems for drivers as well as nuisance to residents of Highleadon, whose verges and roadside walls are already subject to frequent damage during times of high traffic volume.  The route from the B4215 through Park Road, Highleadon is already a dangerous road with several sharp bends, a narrow bridge and, currently, a poor surface.

 

LEISURE PURSUITS

Blackwells End is on the Newent cycle route and is popular with cyclists, runners, (dog)walkers and horse riders as it connects local footpaths and bridleways and is normally a quiet lane in terms of traffic and noise.  There are lots of local horse riders in the area including many young riders from Hartpury College. The continuous gun firing will make this a dangerous riding route, the increase in traffic will impact on the pleasure and safety of runners, cyclists and walkers in the area.  

 

 

 

 

6.       Date of next meeting: Monday March 22 at 7.30pm via zoom unless otherwise notified.    Meeting dates to be confirmed as continuing as 4thMonday of each month

 

Meeting closed at  18.50



Agenda for the meeting of the above Parish Council to take place at 6.30pm on 8 March 2021 via Zoom  

https://us05web.zoom.us/j/81859137999?pwd=eWwvVzNZVHk0ang1WW9kcVlPYk1mZz09

 1. To note all present, apologies for absence & acceptance of reasons for absences.

       

 2.   To receive Declarations of Interest related to items in the agenda.

 

3.    To approve the minutes of the meeting held on 16th February  2021.

 

4.     Public Session   -   5 minutes at Chairman’s Discretion.

 

5.     Council to discuss and agree its response to planning application

 

P0162/21/FUL | Change of use from agricultural (i.e. forestry) to outdoor leisure activities (i.e. shooting and archery). | Agricultural Shed Mount Olivers Meadow Blackwells End Hartpury GL19 3DB (fdean.gov.uk) 

 

6.       Date of next meeting: Monday March 22 at 7.30pm via zoom unless otherwise notified.    Meeting dates to be confirmed as continuing as 4thMonday of each month

 

Meeting to be closed

Rudford and Highleadon Parish Council

Minutes for the meeting of the above Parish Council which took place at 6.30pm on 16thFebruary 2021 via Zoom  


 1. Attendance recorded as Parish Councillors R Wolfson, R Heigham., H Perry Gardiner, M Deane, I Turner, Member of the public (applicant ) . Apologies for absence received from Cllr S Salisbury,  A Bye

       

 2.   Council invited Declarations of Interest related to items in the agenda.  There were none.

 

3.    Council approved the minutes of the meetings held on 25thJanuary 2021.

 

4.   Public Session   -   5 minutes at Chairman’s Discretion.  Applicant of the planning application spoke to the Council 

Traffic management for site traffic was discussed – intention to re-use excavated ground materials on site to minimise traffic taking off site. Access straight onto the highway will be utilised. Aim was to minimise construction traffic 

Comments raised by Cllr Salisbury regarding the use of cladding rather than brick were discussed and feedback received from applicant was that advice had been sought from the District Planning Officers. Planning Officers indicated that a contrast in finish between the original building and the extension would be sought. 

Ecological impact of proposed cladding was discussed.

Other developments in the local area were mentioned.

 

5.   Council discussed and agreed its response to planning application

 

Coppice Cottage, Whitehall Lane, Rudford, Gloucester. P0144/21/FUL

Erection of a two-storey rear extension. 

Proposal to support was made

Council decision was to record no objection (if this is possible)

 

6.    Date of next meeting: Monday March 22 at 7.30pm via zoom unless otherwise notified.    Meeting dates to be confirmed as continuing as 4thMonday of each month

 

Meeting closed at  18.55

 




Agenda for the meeting of the above Parish Council to take place at 6.30pm on 16thFebruary 2021 via Zoom  

https://us04web.zoom.us/j/75294954513?pwd=bDcrM3RveElXWW84bUpvY0tTT3R0Zz09

 1. To note all present, apologies for absence & acceptance of reasons for absences.

       

 2.   To receive Declarations of Interest related to items in the agenda.

 

3.    To approve the minutes of the meetings held on 25thJanuary 2021.

 

4.     Public Session   -   5 minutes at Chairman’s Discretion.

 

5.     Council to discuss and agree its response to planning application

 

Coppice Cottage, Whitehall Lane, Rudford, Gloucester. P0144/21/FUL

Erection of a two storey rear extension. 

 

 

6.       Date of next meeting: Monday March 22 at 7.30pm via zoom unless otherwise notified.    Meeting dates to be confirmed as continuing as 4thMonday of each month

 

Meeting to be closed


Rudford and Highleadon Parish Council

 

Draft minutes of the meeting of the above Parish Council held at 7.30pm on 25 January 2021 via Zoom  

1.     Record of those present: Parish Councillors R Wolfson, R Heigham, A Bye, H Perry-Gardiner, S Salisbury, M Deane, I Turner, District Councillor B Lewis and County Councillor B Robinson and 11 members of the public

There were no apologies for absence.District CouncillorP Burford did not attend

       

 2.   There were no Declarations of Interest related to items in the agenda.

 

3.    Council approved the minutes of the meeting held on 23rd November2020.

 

4.     Public Session   -   also see item 11a

 

Flooding in Rudford 23 December 2020 – Council received a report from residents and Chair on actions taken and discussed what further needs to be done.

Woodside cottages -culvert running under B4215 inadequate

Action taken– residents to have discussions with landowner regarding clearing ditches and GCC have indicated the replacement of the culvert with a larger one in the summer

Whitehall Lane – thepipe on the driveway to the Barns is intact and links with balancing pond. Water from field was going into overflow at fast pace and reversing the flow and could not take the run-off from the field.  Ditches along Whitehall Lane are blocked.  Gloucestershire Highways have stated that Gigaclear has blocked these whilst doing their work and they have been requested to clear them.  Landowners also have riparian responsibility for clearing ditches along their boundary.    Some flooding has taken place over the kerbs which are quite low height.  It was suggested that raised kerbs may alleviate water flow.  Residents felt that the main culvert of B4215 needs upsizing as the water could not get away quick enough. 

Actions taken -blocked drains on B4215 and gulley sucking has taken place but not jetting and therefore request GCC to jet.    It was asked if jetting can be done towards Highleadon.    County Councillor Robinson will chase up the jetting issue and use the Lengthsman scheme in the summer to support this work if Parish Councillors can give a list. Councillors listed B2415, Whitehall Lane, Buttermilk Lane as immediate response. 

Residents may take independent action to clear ditches. Councillor Perry-Gardinerwill coordinate this response and report back to the Parish Council, which will look into supporting this work.  

STWA has also been contacted and have been in contact with landowner also to reinstate the field where the mound was created for the laying of pipes, leading to a more rapid run-off in both directions.

Corner Cottage and Buttermilk Lane – noted that the grit from the dump on the corner has been washed into the ditches that then go under the B4215.  The watercourse has flooded because it has not been cleared.   Residents asked that the grit not be put so close to the watercourses after previous experiences but this advice was not followed.  County Councillor Robinson noted that the grit should not be put in the immediate area where it will go into the watercourse. County Councillor Robinson will take this matter back to the Council. It was reported that the area has recently been cleaned, but it is not currently possible to see whether the watercourses have been cleared. It was noted by Parish Councillors that the site is not as secure as it was previously – Councillor Robinson will follow this up with Andrew Middlecote.     It was asked if the contaminated stone could be used for Public Rights of Way. County Councillor Robinson will take this idea forward.

 

Church Lane – properties were flooded by the river Leadon and residents are in touch with the Environment Agency

 

A map of flooding areas has been previously ciruclated and a chart of actions required will now be prepared and will be a standing agenda item and reviewed at each meeting.  (draft table attached) 

 

Public session closed at 20.32

 

5.     Census 2021: Council noted the arrangements for the national census in March. Notices will be put on noticeboards by Councillors (Councillors Wolfson and Turner)

 

6.     Council received verbal reports from County Councillor Robinson:  

Update on Covid 19 and vaccination information.

Budget increases being discussed by County Council to accommodate increased spending in Adult Care sector and Children Services 

       District Councillor Lewis:

       Local plan consultation update and noted that the consultation period ends at end of January

 

7.    Council agreed response to the Forest of Dean Local Plan preferred option.  

See attached supporting paper.   Councillors questioned why incremental growth is not being considered.   Councillor Lewis responded that incremental growth is being used but there is a shortfall and it is for this shortfall that a potential major settlement is needed. It was asked if the consultation shows a different preferred response, would the District Council look again at its preferred option.  It was noted that the consultation document states that the preferred option has been agreed by the District Council Cabinet but is subject to consultation feedback and evaluation. 

 

      It was noted that the Parish Council has 3 main points a) traffic b) large settlement concerns and c) would prefer more work on an incremental scheme.  The Council agreed its response as attached, which the Clerk will send to FoDDC .

 

8.    Council discussed the following planning matters:

  1. Church Meadow and Rectory Fields, Church Lane, Rudford:to determine whether to take further action following the outcome of injunction hearing.  It was suggested that the Parish Council should look to the District Council to pursue relevant enforcement actions.   The Chair will contact FoDDC to confirm what enforcement notices are currently in place.

b.    P2016/20/LBC: Redhill Farm, Upleadon:noted that the Council made no comment

  1. Coopers, Buttermilk Lane:empty property – an update was received from a resident suggesting that the trees will be cut in February and that the property is likely to be marketed later this year. 
  2. Noted P2149/20/FUL –Spring Barn, Malswick- not in Parish – no comment

 

9.    Highways issues:

a.   Improved access to bus stops on the B4215: 

Highleadon - Council will consider a different route for a footpath and a site meeting will take place between Councillors Bye, Turner and Wolfson. Council will then seek quotations on their preferred option

Church Lane – PROW officer has submitted another option to the landowner but has not had a reply.  Councillor Perry-Gardiner  will discuss the matter with the landowner.  

b. Vehicle Activated Sign:Chair reported on service agreement and repair.

c.Bridlepath GRU14:Councillor Salisbury reported that the bridlepath is boggy despite efforts   to improve the surface.  The Parish Council will write to PROW Officer in support of his request that the bridlepath be surfaced. (Clerk to write)

 

10.  Correspondence: (taken before public session)

a.  Council discussed its response to the letter received from residents regarding the appeal against refusal of planning permission at Burway Farm.  Residents attended and explained their reasons for appealing the decision of Forest of Dean District Council.   Council discussed the issue of settlement boundaries, national planning framework and the District Council Plan and how this would work with any future Neighbourhood Plan.

 

The Council had looked at its response in 2017 which was re-iterated in the summer of 2020. The approval of the Certificate of Lawfulness, proving it was a business,has now to be taken into account. Council agreed on the following statement to be submitted to the Planning Inspectorate:

 

Rudford & Highleadon Parish Council recognises that this application and the current appeal raise historical issues that are beyond its remit to address.

However the Council also recognises that the present state of the site is unacceptable and that the past commercial horticultural use has been accepted at Planning Inspectorate appeal.  Should, therefore, it be determined that the proposed residential building be permitted the Parish Council would support this.

 

b. Council agreed its response to a further letter from a resident regarding Highleadon Green Association and other correspondence received from same resident.  Advice to be sought from the Monitoring Officer.

 

1.      Further questioning of the PC’s responsibility for Highleadon Green

  2.   Accusation of personal gain for a property on Highleadon     Green

3.     Seeking contents of letter from Chair to HGA

4.     Accuses Chair of seeking personal gain and not accepting legal responsibilities

5.     Questions decisions re bus stop access expenditure and lack of shelter northbound

1.     Refer to the reply of January 2020.  The Parish Council has no reason to change its view of the respective responsibilities regarding Highleadon Green.

2.     Not within the remit of the Parish Council to comment

3.     At the request of all Councillors, the Chair wrote to thank the HGA members for continuing to work during the pandemic

4.     The Chair is fully aware of his legal responsibilities, and those of the Council as a corporate body. 

5.     The Council will continue to weigh the merits of alternatives to improve access to bus stops throughout the Parish and any decision to spend Parish Council funds will be voted on at a full Council meeting.

 c. Council agreed that the Chair should write to the vicar on her retirement from the Parish

 

11.  Internal Auditor’s report – noted that the matter is in hand and further information is to be sent by Clerk . Clerk to distribute when available. 

 

12.  Parish Council website: Council agreed to proceed with a website providedby Wordpress with a cost of approximately £28 pa for the domain name, using the  free version available. Clerk to take forward

 

13.  Financial reports:

a.         Council noted and approved financial reports as attached

b.         Council approved payments as listed below:

HMRC £39.00

Salary £155.44

Expenses £26 x 3 (Dec, Jan and Feb) printing £2.30 = £80.30

 

14.      Minor Items Raised by Members for Future Agenda: unstable bridge across Red Brook at rear of Dark Barn – Chair to refer to PROW Officer

    

15.        Date of next meeting: Monday March 22 at 7.30pm via zoom unless otherwise notified.    Meeting dates to be confirmed as continuing as 4thMonday of each month

 

Meeting closed at 21.20

 

 

 

REDUCING FLOOD RISK IN RUDFORD

 

RUDFORD AND HIGHLEADON PARISH COUNCIL  JANUARY 2021 

 

Following the meeting of the Parish Council on 25 January, the following table has been drawn up to show where the main risks are and how they need addressing, so that the Council can monitor the situation with a view to reducing flood risks especially before next winter.

 

Area and risk/s

Actions required

Individual/s and organisations responsible

Actions taken to date (26/1/21)

1. B4215 between Trioscape and Keyway

Roadside drains inadequate for volume of water and/or grip cuts in verges blocked

GCC Highways

 

2.  Properties at river end of Church Lane

Flooding of river Leadon 

Liaison between property owners and Environment Agency.

Bob Wolfson to maintain contact.

 

3.  Whitehall Lane: flooding of lane and ingress to barns south of Whitehall Lane

1. Drains and kerbing on B4215

GCC Highways

Drains have been surface cleared but need jetting.

Kerb on northbound carriageway from Roadside Barn to Salcombe Farm is too low, allowing surface water to flow off road

 

2. Culvert under the B4215 at Salcombe Farm needs enlarging

GCC Highways

 

 

3.  Run-off from field exacerbated by Severn Trent Water works

STW

STW have reported that the owner will be undertaking reinstatement shortly

 

4.  Blocked ditches and grip cuts along Whitehall Lane

GCC Highways, Gigaclear, riparian owners

GCC have contacted Gigaclear to undertake work.

Hannah Perry-Gardner to talk to riparian owner and report back to PC

 

5.  Flooding on Rose Cottage corner

GCC Highways?

Hannah Perry-Gardner to talk to property owner/s

4. Woodside Cottages

Flooding as a result of inadequate culvert

GCC Highways

GCC will enlarge culvert summer 2021.

Owners will liaise with landowner to clear ditch on other side of B4215

5.  Buttermilk Lane and Old Road properties

Flooding in part from field behind houses but chiefly from: (1) run-off from Old Road (2) inadequacy of drainage under Buttermilk Lane, exacerbated by (1) run-off of gravel from tip and (2) from the field as in 3.3 above

GCC Highways

 

 

 

 

 

 

STW

Ditch to rear of properties is well maintained.

GCC contractors have cleared grit dump, but left excess gravel in and close to the surrounding ditches.

 

STW have reported that the owner will be undertaking reinstatement shortly



Rudford and Highleadon Parish Council

 

Agenda for the meeting of the above Parish Council to take place at 7.30pm on 25 January 2021 via Zoom  https://us04web.zoom.us/j/6446513778?pwd=Y1RvN2hldlo3MVFOMWR3WkZFUkY1Zz09

 1. To note all present, apologies for absence & acceptance of reasons for absences.

       

 2.   To receive Declarations of Interest related to items in the agenda.

 

3.    To approve the minutes of the meetings held on 23rd November2020.

 

4.     Public Session   -   5 minutes at Chairman’s Discretion.

 

5.     Flooding in Rudford 23 December 2020 – to receive a report from the Chair on actions taken and determine what further needs to be done.

 

6.     Census 2021: to note the arrangements for the national census in March

 

7.     To receive report from County and District Councillors

 

8.    To confirm the Parish Council response to the Forest of Dean Local Plan preferred option. See attached supporting paper.

 

9.    To note the following planning matters and follow up if necessary:

  1. Church Meadow and Rectory Fields, Church Lane , Rudford:to determine whether to take further action following the outcome of injunction hearing

b.    P2016/20/LBC: Redhill Farm, Upleadon:to note that the Council made no comment

  1. Coopers, Buttermilk Lane:empty property

 

10.  Highways issues:

a. Improved access to bus stops on the B4215: Chair to provide update

b. Vehicle Activated Sign:Chair to report on service agreement and repair

c.  Bridlepath GRU14:Councillor Salisbury to report

 

11.  Correspondence:

a. to respond to the letter received from residents regarding planning permission at Burway Farm

b. to determine whether to respond to a further letter from a resident regarding Highleadon Green Association

c.  to decide whether to write to the vicar on her retirement from the Parish

 

12.  Internal Auditor’s report – to note and to respond to any action points

 

13.  Parish Council website: to determine whether to proceed with a website provided by ‘Big Daddy’ or other alternative (Wordpress )

 

14.  Financial reports:

a.         Council to note and approve financial reports as distributed

b.         Council to approve payments as listed 

 

15.      Minor Items Raised by Members for Future Agenda:

 

16.        Date of next meeting: Monday March 22 at 7.30pm via zoom unless otherwise notified.    Meeting dates to be confirmed as continuing as 4thMonday of each month

 

Meeting to be closed

 

Rudford and Highleadon Parish Council

 

Draft minutes for the meeting of the above Parish Council which took place at 7.30pm on 23rdNovember 2020 via Zoomlink

1.         Noted present Parish Councillors R Wolfson, R Heigham, A Bye, H Mawson, S Salisbury and M Deane.   Councillor I Turner joined us at item 5 

           2 members of the public attended

           District Councillors Burford and Lewis and County Councillor B Robinson 

       

2.         Declarations of Interest related to items in the agenda were invited.  Councillor Bye declared an interest in item 10. 

 

3.         Council approved the minutes of the meeting held on 8 October 2020.

 

4.        Public were invited to speak but declined at this point.

 

5.       Council received verbal reports from District Councillors 

           Local Plan update: it was noted that it was approved by District Council for a single settlement site and named a specific area.  District Councillors/County Councillors gave their insight and further background information.   Council moved forward to item 6

 

6.        Council discussed the Forest of Dean Local Plan preferred option, which is out for consultation until 29 January.   Council will approve a response for submission at its January meeting, giving particular consideration to the issues of dispersed allocations of housing as opposed to the creation of a new settlement.

 

7.        Council received a verbal report from County Councillor Robinson including Covid numbers and Local Plan update

 

8.        Council noted the following planning matters and follow up if necessary:

 

a. P1783/20/FUL: Hillview House outbuilding: agreed to raise no objection

b. Dark Barn: diversion of footpath: agreed to raise no objection

c. P0952/20/FUL:  New House Farm – application for agricultural building: noted that permission has been granted.  

d. Church Meadow and Rectory Fields, Church Lane - outcome of injunction hearing noted: Chair will seek a copy of the legal document

e. Coopers, Buttermilk Lane- empty property: nothing to report

f. Also noted P1817/20/FUL - Woodville – two storey extension: no comments

g. Also noted P1869/20/FUL – Fenmaurs – workshop building: no comments from Councillors at this stage.

 

9.        Highway issues discussed 

a. Improved access to bus stops on B4215: Chair provided an update on the Church Lane to Whitehall  Lane access .  The proposal for hard surface is causing a stumbling block with the landowner who fears he will held liable if it is soiled, and  further consultation with local households has taken place.  It has been suggested a barrier may prevent mud from spilling on to a hard surface.  Other types of surfaces may be explored.  Sources of funding were also discussed. Chair will contact the PROW Officer to explain the views of the Council and residents.

      

b. Park Road, Highleadon: Chair provided update following meeting with Glos Highways and their contractor.   They have agreed to provide a single sign of a narrow/twisting road.  The potential for lowering a hedge to improve sightlines was also discussed, but cannot be taken forward.  Council noted Park Road correspondence and Chair of Council will respond

 

10.      Correspondence: 

 Council noted the comments received from Parishioners and determined responses to the three sets of correspondence as distributed via email.  Comments therein were noted and Council agreed responses as follows:

a.       that it is not recommended good practice to record verbatim conversations in Council minutes  

b.      Council determined in November 2019 not to proceed with a shelter for the northbound bus stop at Upleadon Turn as the number of users do not justify the expenditure. With regard to improving access southbound, the Council will return to this issue when the County Council has completed the planned improvements to the stop itself.

c.       Council reiterated its invitation for residents to attend Council meetings either in person or via zoom

Separately, the Chairman will write to the Highleadon Green Association.

 

11.          Parish Council website: Council received a report from the Clerk on progress.  BT community website no longer available.  Costs for commercial Big Daddy website and domain are currently offered with 60% discount. Basic £5.99 (£9.99) = £119.88 (excluding VAT) per annum

       Or extra £8.99 (£14.99) £179.88 excluding VAT per annum. Clerk would need photographs to illustrate villages and other interesting points.  Council agreed to carry forward the final decision to the next meeting.

 

12.          Financial reports as attached

      a.    Actual against Budget for 2020-2021 noted and approved changes to current budget

      b.    Council noted and approved cash book as attached

      c.    Council approved payments as listed 

 

13.          Council considered and approved precept £4000 and budget for 2021/22 as attached

 

14.          Welcome pack update was noted

 

15.          Minor Items Raised by Members for Future Agenda:

  1. VAS update – waiting for engineer visit
  2. 2021 census to be agenda item
  3. Hartpury sign at end of Park Road missing, and Gloucester arm not replaced
  4. Drainage Board has noted a tree needs moving. 

 

16.               Date of next meeting: Monday January 25 at 7.30pm via zoom unless otherwise notified

 

                  Meeting closed at 20.45pm

 

 

RUDFORD AND HIGHLEADON PARISH COUNCIL

 

RESPONSE TO THE FOREST OF DEAN DISTRICT LOCAL PLAN 2041

 

1.    The proposed expansion of Newent will have significant impact on the parish, especially increasing the volume of traffic on the B4215, in turn feeding into the already busy junction at Highnam and then the A40.  Traffic volumes on this road (B4215), for which we have records, have approximately trebled since 2000.  Should there also be a development in the A40/A48 area, pressure on the A40 will further intensify.  All of these roads – A48, A40 and B4215 - are liable to flood, as witnessed in December 2020. 

 

2.    Should either or both of these developments go ahead, we would therefore urge the Councils and Highways England to revisit the previously proposed scheme to construct a new road from the Longford roundabout to connect to the M50 beyond Newent taking traffic away from the western section of the A40  and the B4215. It is imperative that the District Council fully explores the traffic implications with the County Council and Highways England prior to the publication of its final plan, and ensures that these are included in its planning.

 

3.    The proposal for a new settlement ‘in the region of the junction of the A40/A48’, taken to be, broadly, around Churcham, is clearly controversial for a range of reasons – impact on the countryside, traffic, flooding, other infrastructure needs etc.  It is also likely that a development on the edge of the Forest is likely to divert future investment from the heart of the Forest. We share these concerns, and do not judge the proposed location to be appropriate as a new centre of population in the Forest of Dean.

 

4.    We further question the District Council’s decision to make the development of a substantial settlement their preferred option.  The lockdowns experienced in 2020-21 are likely to have long/er term effects, such as (1) the decline of high street shopping and its continued replacement by delivery services, thereby freeing space in town centres (2) an increase in the amount of home working and consequent need for properties that facilitate this.

 

5.    The Parish Council therefore urges the District Council to reconsider its preferred option and undertake a more detailed study of the potential to achieve the required number of houses through incremental growth across all communities in the Forest.  This should include:

·      consideration of the redevelopment and/or refurbishment of locations in the Forest towns where the housing has been ill-planned and/or is in need of upgrading and/or could be refurbished/rebuilt to provide more housing.

·      Investigation of the potential for the conversion of former commercial high street properties to residential

·      a calculation of the number of properties that would be required in each town or parish.  As a Parish Council, we already know of a number of planned properties with planning permission in the Parish – currently some six. We would like to know how many more we might be expected to take as a share of an incremental approach to meeting the housing target by 2041. 

 

By further research and analysis of the incremental approach as the preferred option, Parish Councils such as our own would then be in a position to seriously consider the acceptability of such growth to our community.


 

Financial reports

Cash book

19/01/2021

CASH BOOK

DATE

PAYEE

AMOUNT

CURRENT A/C

CURRENT A/C TOTAL FOR YEAR TO DATE

4160.37

07/04/2020

microsoft annual fee

59.99

-59.99

4100.38

30/04/2020

salary

155.64

-155.64

3944.74

30/04/2020

hmrc

38.80

-38.80

3905.94

17/04/2020

precept

4000.00

4000.00

7905.94

30/05/2020

salary

155.64

-155.64

7750.30

30/05/2020

hmrc

38.80

-38.80

7711.50

01/06/2020

expenses

41.60

-41.60

7669.90

30/06/2020

salary

155.64

-155.64

7514.26

30/06/2020

hmrc

38.80

-38.80

7475.46

01/06/2020

insurance

349.21

-349.21

7126.25

28/07/2020

salary

155.64

-155.64

6970.61

28/07/2020

hmrc

38.80

-38.80

6931.81

28/07/2020

expenses

56.30

-56.30

6875.51

28/07/2020

GAPTC

74.36

-74.36

6801.15

31/07/2020

SWARCO

147.60

-147.60

6653.55

28/08/2020

salary

155.44

-155.44

6498.11

28/08/2020

hmrc

39.00

-39.00

6459.11

29/09/2020

PATA 

23.25

-23.25

6435.86

29/09/2020

hmrc

38.80

-38.80

6397.06

29/09/2020

b holder

155.64

-155.64

6241.42

29/09/2020

expenses

60.82

-60.82

6180.60

01/10/2020

refund of village hall

-81.00

81.00

6261.60

28/10/2020

hmrc

39.00

-39.00

6222.60

28/10/2020

b holder

155.44

-155.44

6067.16

28/11/2020

hmrc

39.00

-39.00

6028.16

28/11/2020

b holder

155.64

-155.64

5872.52

28/11/2020

b holder

53.60

-53.60

5818.92

28/12/2020

b holder

155.64

-155.64

5663.28

28/12/2020

hmrc

38.80

-38.80

5624.48

28/12/2020

pata payroll

23.25

-23.25

5601.23

 

 

 

 

Bank reconciliation

BANK RECONCILATION

OPENING BANK BALANCE

4160.37

01/04/2020

EXPENDITURE FOR PERIOD

-2559.14

INCOME FOR PERIOD

4000.00

NET EXPENDITURE

1440.86

31/10/2020

BANK BALANCE

5601.23

31/12/2020

BAL PER S/M 

5601.23

0.00

5601.23

 


 

BUDGET ANALYSIS

BUDGET

19/01/2021

BALANCE AVAILABLE TO SPEND

PRECEPT

4000

-4000.00

0.00

GRANT FOR TREES

0.00

0.00

INCOME

4000.00

4000.00

0.00

EXPENSES

EMPLOYMENT COSTS

2400

1750.16

649.84

HIRE OF VENUE

200

-27.40

227.40

SUBSCRIPTION TO GAPTC

80

74.36

5.64

TRAINING

200

0.00

200.00

INSURANCE

310

349.21

-39.21

USE OF HOME/ mileage and stationery

270

158.72

111.28

TREES

115

-500.00

615.00

BUS SHELTER

150

0.00

150.00

DONATIONS S137

0.00

0.00

VAS costs

142

147.60

-5.60

ELECTION COSTS

150

0.00

150.00

Neighbourhood D P

0

0.00

ADMINISTRATION COSTS

83

106.49

-23.49

PREDICTED SURPLUS

-100

-100.00

EXPENDITURE TOTAL

4000

2059.14

1940.86

balance available

0.00

1940.86

 


Draft minutes for the meeting of the above Parish Council which took place at 7.30pm on 23rdNovember 2020 via Zoom


1.       Noted present Parish Councillors R Wolfson, R Heigham, A Bye, H Mawson, S Salisbury and M Deane.   Councillor I Turner joined us at item 5 

           2 members of the public attended

           District Councillors Burford and Lewis and County Councillor B Robinson 

       

        2.    Declarations of Interest related to items in the agenda were invited.  Councillor Bye declared an interest in item 10. 

 

        3.     Council approved the minutes of the meeting held on 8 October 2020.

 

4.        Public were invited to speak but declined at this point.

 

5.       Council received verbal reports from District Councillors 

           Local Plan update: it was noted that it was approved by District Council for a single settlement site and named a specific area.  District Councillors/County Councillors gave their insight and further background information.   Council moved forward to item 6

 

6.        Council discussed the Forest of Dean Local Plan preferred option, which is out for consultation until 29 January.   Council will approve a response for submission at its January meeting, giving particular consideration to the issues of dispersed allocations of housing as opposed to the creation of a new settlement.

 

7.        Council received a verbal report from County Councillor Robinson including Covid numbers and Local Plan update

 

8.        Council noted the following planning matters and follow up if necessary:

 

a. P1783/20/FUL: Hillview House outbuilding: agreed to raise no objection

b. Dark Barn: diversion of footpath: agreed to raise no objection

    c. P0952/20/FUL:  New House Farm – application for agricultural building: noted that permission has been granted.  

    d. Church Meadow and Rectory Fields, Church Lane - outcome of injunction hearing noted: Chair will seek a copy of the legal        document

e. Coopers, Buttermilk Lane- empty property: nothing to report

f. Also noted P1817/20/FUL - Woodville – two storey extension: no comments

      g. Also noted P1869/20/FUL – Fenmaurs – workshop building: no comments from Councillors at this stage.

 9.        Highway issues discussed 

a. Improved access to bus stops on B4215: Chair provided an update on the Church Lane to Whitehall  Lane access .  The proposal for hard surface is causing a stumbling block with the landowner who fears he will held liable if it is soiled, and  further consultation with local households has taken place.  It has been suggested a barrier may prevent mud from spilling on to a hard surface.  Other types of surfaces may be explored.  Sources of funding were also discussed. Chair will contact the PROW Officer to explain the views of the Council and residents.

b. Park Road, Highleadon: Chair provided update following meeting with Glos Highways and their contractor.   They have agreed to provide a single sign of a narrow/twisting road.  The potential for lowering a hedge to improve sightlines was also discussed, but cannot be taken forward.  Council noted Park Road correspondence and Chair of Council will respond

10.      Correspondence: 

 Council noted the comments received from Parishioners and determined responses to the three sets of correspondence as distributed via email.  Comments therein were noted and Council agreed responses as follows:

a.       that it is not recommended good practice to record verbatim conversations in Council minutes  

b.      Council determined in November 2019 not to proceed with a shelter for the northbound bus stop at Upleadon Turn as the number of users do not justify the expenditure. With regard to improving access southbound, the Council will return to this issue when the County Council has completed the planned improvements to the stop itself.

c.       Council reiterated its invitation for residents to attend Council meetings either in person or via zoom

Separately, the Chairman will write to the Highleadon Green Association.


11.          Parish Council website: Council received a report from the Clerk on progress.  BT community website no longer available.  Costs                         for commercial Big Daddy website and domain are currently offered with 60% discount. Basic £5.99 (£9.99) = £119.88 (excluding VAT) per annum. Or extra £8.99 (£14.99) £179.88 excluding VAT per annum. Clerk would need photographs to illustrate villages and other interesting points.  Council agreed to carry forward the final decision to the next meeting.


12.          Financial reports as attached

      a.    Actual against Budget for 2020-2021 noted and approved changes to current budget

      b.    Council noted and approved cash book as attached

      c.    Council approved payments as listed 


13.          Council considered and approved precept £4000 and budget for 2021/22 as attached


14.          Welcome pack update was noted


15.          Minor Items Raised by Members for Future Agenda:

  • VAS update – waiting for engineer visit
  • 2021 census to be agenda item
  • Hartpury sign at end of Park Road missing, and Gloucester arm not replaced
  • Drainage Board has noted a tree needs moving. 

16.               Date of next meeting: Monday January 25 at 7.30pm via zoom unless otherwise notified

                   Meeting closed at 20.45pm

 

Council agreed changes to current year budget- 

In the agreed budget 2020/21’ column

a.   change ‘use of home’ to 270.00 to reflect likely expenditure 

 b. change ‘trees’ to 115.00 to maintain expenditure within grant allocated 

c.   delete bus shelter 150.00 

d.   delete Neighbourhood Development Plan 850.00

e.    add VAS service agreement 140.00 

Then the total projected expenditure becomes 3950: just within the precept. 

Current reserves amount to a little over £4000 – we reported £4160 on our annual return. 

BUDGET ANALYSIS

BUDGET

Y TO DATE 31/10/20

BALANCE AVAILABLE TO SPEND

vire between accounts 11/20

ADJUSTED budget 2020/21

PRECEPT

-4000

-4000.00

0.00

-4000

GRANT FOR TREES

0.00

0.00

INCOME

-4000.00

-4000.00

0.00

-4000

EXPENSES

EMPLOYMENT COSTS

2400

1361.08

1038.92

2400

HIRE OF VENUE

200

-81.00

281.00

200

SUBSCRIPTION TO GAPTC

80

74.36

5.64

80

TRAINING

200

0.00

200.00

200

INSURANCE

310

349.21

-39.21

310

USE OF HOME/ mileage and stationery

416

158.72

257.28

-146

270

TREES

244

0.00

744.00

-129

115

BUS SHELTER

150

0.00

150.00

-150

0

DONATIONS S137

0.00

0.00

0

VAS costs

147.60

-147.60

142

142

ELECTION COSTS

150

0.00

150.00

150

Neighbourhood D P

850

850.00

-850

0

ADMINISTRATION COSTS

83.24

-83.24

83

83

PREDICTED SURPLUS

-1000

1050

50

EXPENDITURE TOTAL

2093.21

3406.79

4000

YEAR TO DATE TOTALS

4000

-1906.79

 

0

 This remains available to support projects – currently improvements to the access to the bus stops at Trioscape and Whitehall Lane. It is therefore proposed that we maintain the precept at the current level.

31/10/2020

CASH BOOK

DATE

PAYEE

AMOUNT

CURRENT A/C

CURRENT A/C TOTAL FOR YEAR TO DATE

4160.37

07/04/2020

microsoft annual fee

59.99

-59.99

4100.38

30/04/2020

salary

155.64

-155.64

3944.74

30/04/2020

hmrc

38.80

-38.80

3905.94

17/04/2020

precept

4000.00

4000.00

7905.94

30/05/2020

salary

155.64

-155.64

7750.30

30/05/2020

hmrc

38.80

-38.80

7711.50

01/06/2020

expenses

41.60

-41.60

7669.90

30/06/2020

salary

155.64

-155.64

7514.26

30/06/2020

hmrc

38.80

-38.80

7475.46

01/06/2020

insurance

349.21

-349.21

7126.25

28/07/2020

salary

155.64

-155.64

6970.61

28/07/2020

hmrc

38.80

-38.80

6931.81

28/07/2020

expenses

56.30

-56.30

6875.51

28/07/2020

GAPTC

74.36

-74.36

6801.15

31/07/2020

SWARCO

147.60

-147.60

6653.55

28/08/2020

salary

155.44

-155.44

6498.11

28/08/2020

hmrc

39.00

-39.00

6459.11

29/09/2020

PATA 

23.25

-23.25

6435.86

29/09/2020

hmrc

38.80

-38.80

6397.06

29/09/2020

b holder

155.64

-155.64

6241.42

29/09/2020

expenses

60.82

-60.82

6180.60

01/10/2020

refund of village hall

-81.00

81.00

6261.60

28/10/2020

hmrc

39.00

-39.00

6222.60

28/10/2020

b holder

155.44

-155.44

6067.16

 

 

PAYMENTS APPROVED

HMRC              £38.80

B holder salary £155.64

B holder expenses – use of home Oct/nov £52.00

                                  Printing                    £  1.60        £53.60

 


 

BANK RECONCILATION

 

BANK RECONCILATION

OPENING BANK BALANCE

4160.37

01/04/2020

EXPENDITURE FOR PERIOD

-2093.21

INCOME FOR PERIOD

4000.00

NET EXPENDITURE

1906.79

31/10/2020

BANK BALANCE

6067.16

31/10/2020

BAL PER S/M 

6067.16

0.00

RECONCILED BALANCE

6067.16

 

 

RESERVES

 

GENERAL RESERVES

Bfwd 2018/19

3548.92

General reserves

2019/20

496.25

Total General reserves

 

4045.17

Earmarked tree reserves

c/fwd

115.2

total reserves

 AS BROUGHT FORWARD 1/4/20

4160.37

 

 

 

 


 

 

Agreed BUDGET AND PRECEPT FOR  2021/22

BUDGET ANALYSIS

BUDGET  2020/21

vire between accounts 11/20

ADJUSTED budget 2020/21

Agreed 2021/22

BUDGET

 

PRECEPT

-4000

4000

4000

 

GRANT FOR TREES

 

 

INCOME

-4000.00

4000

 

4000

 

EXPENSES

 

 

EMPLOYMENT COSTS

2400

2400

2400

ACTUAL

HIRE OF VENUE

200

200

200

 

SUBSCRIPTION TO GAPTC

80

80

80

 

TRAINING

200

200

220

 

INSURANCE

310

310

350

actual

USE OF HOME/ mileage and stationery

416

-146

270

330

 

TREES

244

-129

115

115

 

BUS SHELTER

150

-150

0

0

 

DONATIONS S137

0

0

 

VAS costs

142

142

142

 

ELECTION COSTS

150

150

0

 

Neighbourhood D P

850

-850

0

0

 

ADMINISTRATION COSTS

83

83

153

PATA/MICROSOFT

PREDICTED SURPLUS

-1000

1050

50

10

 

EXPENDITURE TOTAL

4000

4000

 

YEAR TO DATE TOTALS

4000

0

 

 

 

Website costs £170?

Auditor costs £140?                     




AGENDA FOR THE MEETING OF THE ABOVE PARISH COUNCIL TO TAKE PLACE AT 7.30 ON 23 NOVEMBER 2020

  

 1.       To note all present, apologies for absence & acceptance of reasons for absences.

       

 2.      To receive Declarations of Interest related to items in the agenda.

3.          To approve the minutes of the meetings held on 8 October2020.

4.        Public Session   -   5 minutes at Chairman’s Discretion.

5.        To receive report from District Councillors

6.       To respond to the Forest of Dean Local Plan preferred option, which is out to consultation until 29 January. The Council can therefore have an initial discussion at this meeting and approve a response for submission at its January meeting

7.        To receive report from County Councillor

8.        To note the following planning matters and follow up if necessary:

 

a. P1783/20/FUL: Hillview House outbuilding: agreed to raise no objection

b. Dark Barn: diversion of footpath: to determine whether, and if so, how. to respond to the

consultation previously circulated

c. P0952/20/FUL:  New House Farm – application for agricultural building – permission granted

d. Church Meadow and Rectory Fields, Church Lane , Rudford: outcome of injunction hearing

e. Coopers, Buttermilk Lane: empty property

 

9.      Highway issues

a. Improved access to bus stops on B4215: Chair to provide update

b. Park Road, Highleadon: Chair to provide update

10.      Correspondence: 

a.     to note the comments received from Parishioners, and determine responses if required.

3 sets of correspondence as distributed via email

Cash book – copies sent of 2019/20 and 2018/19

 

11.   Parish Council website: to receive a report from the Clerk on progress

 

12.       Financial reports

      a.    Actual against Budget for 2020-2021 and suggested changes to current budget

      b.   Council to note and approve cash book as attached

      c.   Council to approve payments as listed 

 

13.       Council to consider and approve precept and budget for 2021/22

14.       Welcome pack update to be noted

 

14.      Minor Items Raised by Members for Future Agenda:

 

15.     Date of next meeting: Monday January 25 at 7.30pm via zoom unless otherwise notified

                                  Meeting to be closed


 


 

Minutes of the meeting of the above Parish Council which took place at 7.30pm on 8 October 2020 via Zoom 

1.    Record of those present, as Parish Councillors’ R Wolfson, R Heigham, I Turner.  Apologies for absence & acceptance of reasons for absences from Councillor Salisbury due to technical issues. 

Councillors A Bye, H Mawson and M Deane did not attend

       

 2.   There were no Declarations of Interest related to items in the agenda.

 

3.   Council approved the minutes of the meeting held on September 28th 2020 

 

4.     Public Session   -   5 minutes at Chairman’s Discretion. No members of the public attended

5.     Independent internal auditor update and approved the appointment of Mr I Selkirk for independent internal audit for year ended 31/3/20. 

6.     There were no Minor Items Raised by Members for Future Agenda: 

7.     Date of next meeting: Monday November 23rd 2020 at 7.30pm via zoom unless otherwise notified.   

 

Meeting closed at 19.45


 


 

Agenda for the meeting of the above Parish Council to take place at 7.30pm  on 8 October 2020 via Zoom 

 1.     To note all present, apologies for absence & acceptance of reasons for absences.

       

     2.      To receive Declarations of Interest related to items in the agenda.

 

3.   To approve the minutes of the meeting held on September 28th 2020 

 

4.     Public Session   -   5 minutes at Chairman’s Discretion.


5.     Independent internal auditor update and to approve appointment


6.     Minor Items Raised by Members for Future Agenda:


7.      Date of next meeting: Monday November 23rd  2020 at 7.30pm via zoom unless otherwise notified.   

 

Meeting to be closed



Minutes of the meeting of the above Parish Council which took place at 7.30pm on 28THSeptember 2020 via Zoom 

1.      To record attendance as Parish Councillors’ R Wolfson, R Heigham, H Mawson, M Deane, I Turner and A Bye. District Councillor P Buford and County Councillor B Robinson attended.  2 members of the public attended. Apologies for absence received due to technical issues from Cllr S Salisbury who was unable to join the meeting.  


2.      Council invited Declarations of Interest related to items in the agenda: none


3.      Council approved the minutes of the meeting held on July 27th2020 


4.     Public Session   -   5 minutes at Chairman’s Discretion.  


5.  Council received verbal report from District Councillor Burford, who outlined the District Council’s current discussions about the current and future provision of leisure facilities.  He explained that the current limited openings were likely to prove financially burdensome. He told the meeting that in the longer term it was likely that further investment would be made in Cinderford, while there were on-going discussions about a new facility in Coleford. Councillor Wolfson expressed regret that improvements in Newent appeared to be ignored in the future plans. – Clerk requested a written report for distribution with the minutes.


6.        Council received verbal report from County Councillor Robinson.  He explained that the Council, through its Public Health responsibilities, continued to work on the COVID crisis. He told the meeting that expected national proposals for local government reorganisation were less likely to be brought forward in the immediate future, and that government consultation on changes to the planning regime were also likely to be delayed. It is anticipated that County Council elections will go ahead next May.- Clerk requested a written report for distribution with the minutes


7.         Council noted the following planning matters that have taken place recently:


a.         P0826/20/FUL:Burway Farm – refused


b.         P0242/13/FUL:Hillview House – Councillors discussed the barn/stable building that has been erected in the field next to the footpath from Highleadon Green to the garage. It was noted that none of the planning applications to date had included this.  Council was advised that it was likely that this building would require planning permission.  It was agreed that in the first instance the Chair would make an informal approach to the owners to clarify the situation.


c.         P0952/20/FUL: New House Farm – application for agricultural building – decision pending


d.         P0874/20/FUL:Vine Villa extension and workshop – approved with conditions. 


e.         Church Meadow and Rectory Fields, Church Lane, Rudford:the outcome of the injunction hearing  held on 15 September is likely to be received on 2 October.


8.         Empty property in the Parish update

Coopers, Buttermilk Lane: the property remains empty and Councillors agreed that, regrettably, there was no further action to be taken at this time.


9.         Highway issues


a.         Improved access to bus stops on B4215: 

Council received a report on progress from the Chair of Council. 

Upleadon Turnbus stop: it was agreed to carry forward discussions on the level of Parish Council funding to hold in reserve for contributions to improve pedestrian access from Upleadon Road to the southbound stop until the Council’s Integrated Transport Team had completed the planned improvements to the stop itself.

Church Laneaccess: GCC are prepared to close the public footpath diagonally across the field and to create a new footpath on the headland adjacent to the B4215 and then fund a stone path from Church Lane to Whitehall Lane, providing access to the  bus stop. Further consultation with land owner and other groups will be necessary.  Consultation and legal costs likely to be in excess of £2,000 and the Parish Council would be expected to contribute. It was suggested that an alternative and cheaper way of achieving this could be through making a planning application to the District Council.

Council agreed it wishes the Chair to continue to discuss the best way forward with all parties involved.  As a part of this, he would seek a breakdown of the County Council’s costs that appeared to make it such an expensive process. The budget implications were discussed and Council agreed a potential maximum budget figure for the Church Lane project to come from general reserves.   Final approval of expenditure must be agreed by Council at a future meeting.  It was noted that the bus stop signage on the northbound stop at Whitehall Lane is blocking sight lines. 


b.         Park Road, Highleadon: Council discussed the possibility of avoiding passing places being created in the grass verges using traffic calming methods. It was requested that the Highways Manager attend site to discuss option.  Chair of Council to arrange meeting with Councillors Bye and Turner.

 

c.         Trees in Church Lane: Council noted that trees fell down and blocked Church Lane in August, and that a subsequent GCC inspection has identified ‘no faults’.  Trees in Whitehall Lane have also fallen, interrupting power supply.  Communication is on-going with private landowners where trees are on the roadside.


10.          Correspondence: 

Council considered and agreed responses to points raised by parishioners and distributed to Councillors

            Resident A(23/8/20 and 28/8/20 and 7/9/20) responsessee attached schedule (below)

            Resident B (Future of Parish) comments noted and will remain on file for future reference

 

          11.       Council noted and approved financial reports as distributed


          12.       Council approved payments as listed

a. Salary £155.64

b. HMRC £38.80

c. Expenses £60.82

d. PATA payroll £23.25


13.       Independent internal auditor update- 

External Audit exemption status confirmed. The current independent internal auditor  has now retired and therefore Council is required to appoint with a view to completing a “remote” independent audit asap. Council asked the Clerk to obtain a quotation from another auditor and bring this to Council. Councillors will also consider whether they have any other persons in mind.


14.       Council received a report on Website update- 

The Clerk reported on the research she had undertaken on the following options:

·       Big Daddy needs to be designed/set up from template (possible cost £172). May be additional costs for domain name

·       BT community is free of charge.  Needs to be designed/set up from template (eg Tirley PC)

·       2commune (SLCC etc) specialist and up to date, appears a bit more involved than probably needed, they would set it up which would save time. Beware of email involvements, contracts etc 

·       JKE £450+£125 pa – may involve email address etc.  compliant – training etc

·       parishcouncil websites.co.uk £469

·       wjps £995 set up plus annual fee £349

It was agreed to go forward to with the BT community site.  Clerk to move forward


15.       3 Shires Stages email correspondence consultation on 5thSeptember 2021 event as distributed. On the understanding that the route does not affect Rudford & Highleadon, the Parish Council has no objections.  


16.          Minor Items Raised by Members including items for future agenda:

·      Water leak in Church Lane was commented on; the Chair explained that the delay to the repair had arisen because Severn Trent Water was claiming that the leak was the financial responsibility of residents.  A meeting was held on Friday 25 September as a result of which the leak will be repaired a.s.a.p. and a longer term improvement investigated. The residents concerned will be complaining to STW.

·      Question on Road network closure – B4215 and A417 - at the same time overnight causing chaos was put to the County Councillor.Councillor Robinson explained that he and other County Councillors representing local wards had expressed their concerns before this was done, but had been over-ruled.

 

17.       Date of next meeting: Monday November 23rd 2020 at 7.30pm via zoom unless otherwise notified.  

 

Meeting closed 21.08pm 

 

 

Correspondence response schedule

September 2020 (three e-mails)

a.              Original planning application P1634/09/FUL Trioscape included provision of access to/from bus stops, which does not appear to be have been done. 

 

b.           Sale of non-garden centre items in breach of planning conditions

 c.     P0874/20/FUL – Camp cottage – brought to the attention of the Council as not being on the notification list

d.     Rectory Meadows/Fields –suggests a bungalow would be an improvement


e.     Church Lane exit- sight lines impairment

 f.      Parish Meetings – view on 6 people calling a parish meeting.




g.     FODDC Highleadon Green plan 2003



h.     Inspection of ancient historic paths by a parish councillor


i.      Dumping of waste – Highleadon Green 

 

j.      Request that the County Councillor’s report be published

k.     Legal responsibility to fund improvements to Highleadon Green

l.      Cash book entries clarification

 m.   Shared cycle paths

 n.     Request that the PC take over the HGA

 o.     Village hall matters

 p.     Budget and reserves – will seek County and District intervention

 q.     Bus Shelters –opinion on wooden construction 

r.      Speed Cameras request

s.     Police Commission complaint

 t.      Membership of GAPTC

Planning matters are the responsibility of Forest of Dean District Council and any queries should be addressed to that Council

 

This is a matter for the District Council

 

Planning matters are the responsibility of Forest of Dean District Council and any queries should be addressed to that Council

The Council refers you to the  District Council Planning site for the officers’ report on this matter.  The Parish Council’s response can be found there, and on the Parish Council Website on the minutes of the June meeting

Your views are noted

You can find details of this procedure at https://askyourcouncil.uk/understanding-your-council/parish-meetings-and-parish-polls/

You have previously been advised that you can attend Parish Council meetings and, at the discretion of the Chair, comment on matters. 

The Parish Council’s relationship with Highleadon Green has been explained to you on numerous previous occasions and while the Council notes your unhappiness with the arrangement and confirms it does not propose to change its policy 

Two Councillors have now inspected the footpaths on Highleadon Green and reported they are satisfactory, but that in their opinion there is nothing of historic significance. Should Historic England or any other body identify additional issues, the Parish Council will follow them up should it be within their remit – footpaths are the responsibility of the County Council

 The volunteers of the Highleadon Green Association will continue to do their best to maintain the common land in a way that provides a varied and accessible landscape to attract all kinds of flora and fauna, and your comment has been drawn to their attention.


As and when possible, this will be done.

See response to g above


The Clerk will provide this

 This has been referred to the County Council as the Highways Authority

See response to g above

 Not in the remit of the Parish Council

 The Council is entirely satisfied it is acting within the law, and this view is supported by GAPTC.

 

This point has been noted and responded to on numerous previous occasions

See the response to your letter of 19 June 2020 

Your comment is noted

The Parish Council confirms that it is a member of GAPTC. It does not understand why you were apparently told otherwise in August, as the subscription was paid in July.

You have now written to the Council by letter or e-mail on eleven separate occasions since January 2020, and have raised some 60 points, many of them multiple times. The Council’s correspondence policy states that ‘The parish council reserve the right to not respond to any correspondents that are taking up a disproportionate amount of the Clerk’s time.’  In future, therefore, the Council will note any comments that you make but has instructed the Clerk only to respond to any issue that has not been previously raised.

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 Agenda for the meeting of the above Parish Council to take place at 7.30pm  on 28 September 2020 via Zoom  

1.     To note all present, apologies for absence & acceptance of reasons for absences.

2.      To receive Declarations of Interest related to items in the agenda.

3.   To approve the minutes of the meeting held on July 27th2020 

4.     Public Session   -   5 minutes at Chairman’s Discretion.

5.     To receive report from District Councillors

6.   To receive report from County Councillor 

7.  To note the following planning matters that have taken place recently:

a.  P0826/20/FUL:Burway Farm – refused

b. P0242/13/FUL:Hillview House – check on outbuilding 

c.   P0952/20/FUL:  New House Farm – application for agricultural building – decision pending

d. P0874/20/FUL: Vine Villa extension and workshop – approved with conditions

e. Church Meadow and Rectory Fields, Church Lane , Rudford:outcome of injunction hearing

f. Coopers, Buttermilk Lane:empty property

8.    Highway issues

a.  Improved access to bus stops on B4215: to receive a report on progress from the Chair and to determine the level of Parish Council funding to hold in reserve for contributions to future improvements at Upleadon Turn and Church Lane

b.   Park Road, Highleadon: to discuss the possibility of seeking passing places

c.    Trees in Church Lane: to note that trees fell down and blocked Church Lane in August, and that a subsequent GCC inspection has identified ‘no faults’

 9        Correspondence: to agree response to points raised by parishioners and distributed to Councillors

    Resident A 23/8/20 and 28/8/20 and 7/9/20

a.     Original planning application P1634/09/FUL Trioscape included provision of access to/from bus stops, which does not appear to be have been done.  

b.     Sale of non-garden centre items in breach of planning conditions

c.     P0874/20/FUL – Camp cottage – brought to the attention of the Council as not being on the notification list

d.     Rectory Meadows/Fields –suggests a bungalow would be an improvement

e.     Church Lane exit- sight lines impairment

f.      Parish Meetings – view on 6 people calling a parish meeting.

g.     FODDC Highleadon Green plan 2003

h.     Inspection of ancient historic paths by a parish councillor

i.      Dumping of waste –Highleadon Green 

j.      Request that the County Councillor’s report be published 

k.     Legal responsibility to fund improvements to Highleadon Green

l.      Cash book entries clarification

m.   Shared cycle paths

n.     Request that the PC take over the HGA

o.     Village hall matters

p.     Budget and reserves – will seek County and District intervention

q.     Bus Shelters –opinion on wooden construction 

r.      Speed Cameras request

s.      Police Commission complaint

t.      Membership of GAPTC

             Resident B - Future of Parish

a.          FODDC planning policy – suggests low cost unities with energy saving features

b.         Reduction to 40pmh throughout the parish

c.          Protection from more industrial uses in the parish

d.         Protection from more land-fill, waste transfer or waste storage facilities in the parish

e.         Mains water supply to be extended

f.           Connection to mains drainage

g.          Re-instate bus stop at Church Lane

h.         Litter along B4215

i.           Display of PROW and local history on notice boards

j.           Planting of more trees

k.          A charging point for electric vehicles

10       Council to note and approve financial reports as distributed

11       Council to approve payments as listed 

12       Independent internal auditor update

13       Council to receive a report on Website update

14       3 Shires Stages email correspondence –consultation on 5/9/21 event

15.       Minor Items Raised by Members for Future Agenda:

16.        Date of next meeting: Monday November 23rd  2020 at 7.30pm via zoom unless otherwise notified.   Clerk update from NALC/GAPTC on holding meetings

 

Meeting to be closed

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Minutes of the meeting of the above Parish Council on 27thJuly 2020 at 7.30pm via Zoom  

1.      Record of those present:Cllr R Wolfson (Chair and host), Cllr A Bye, Cllr H Mawson, Cllr R   Heigham, Cllr I Turner, Cllr M Deane Cllr S Salisbury and 5 members of the Public. Also attended District Councillors P Burford and B Lewis and County Councillors B Robinson and Councillor Moor.  

2.      Declarations of Interestrelated to items in the agenda were invited from Councillors.


3.   Council approved the minutesof the meeting held on June 8thand 27thJanuary 2020 (noting no   formal meeting was held in March)

 

4.     Church Meadow,Rudford: Councillor Nigel Moor, County Council Cabinet Member for Planning and Environment, answered questions about the dumping of tarmac waste at this site in May 2020.  The Chair had provided Councillor Moor with the questions the Council planned to ask.  See attachment at end of minutes for these. The key points agreed were as follows:

1.    There had been inadequate and timely communication between the County and District Councils and the Environment, especially in the week beginning May 4.

2.    Councillor Moor agreed that the site should be ‘red flagged’ so that officers were aware of its sensitivity and troubled history should further issues arise.

3.    Councillor Moor will pursue with colleagues in Highways to ensure that contractors working for the County Council are required to dispose of waste legally, and will suggest that those who do not, including one of the contractors in this case, should be excluded from the Council’s list of approved contractors.

4.      Councillor Moor will ensure that County Council officers work closely and fully with District Council colleagues to strengthen the case for the implementation of a final injunction at the next Court hearing in September.

 

5.     Public Session -   No comments.

 

6.    District Councillors verbal report:Changeof Committee chairs at District Council; Budget matters and the implications of Covid19; consideration being given to opening of leisure centres; Update on BLM local event and its political fall-out.

County Councillor report as distributed taken as read

 

7.      Planning matters were noted by Council:

a.     P0630/20/PQ3PA: ‘Rectory Meadows’ - refused

b.     P0826/20/FUL: Burway Farm – decision awaited

c.      P0242/13/FUL: Hillview House – Clerk to check if outbuilding has planning permission

d.     P0793/20/AG and replacement application P0952/20/FUL:  New House Farm – application for      agricultural building – no objections.

e.       P0874/20/FUL:Vine Villa extension and workshop – no objections

 

8. Highway issuesnoted by the Council

Improved access to bus stops on B4215: awaiting contact from the Integrated Transport   Team


Lengthsmen planned schedule: replace 30mph sign on corner of Buttermilk Lane, remove waste traffic pole, clear foliage on B4215 southbound to the north of Church Lane, check hedges in Whitehall Lane for visibility at corner – noted that the 30 mph sign on corner of Buttermilk Lane has been done


Re-kerbing on Highleadon turn due to be done in August


Red paint on road by garage/entry gate section needs renewing


Steps and entrance on the footpath into the field opposite Church Lane: a handrail has been added and the County Council has agreed to put in a

staggered  entrance to replace the gate, but this has yet to be done.

 

9.  Communication policy was discussed and agreed in relation to correspondence received from parishioners

 All correspondence to the parish council should be addressed to the Clerk.  This will ensure that the matter is recorded and passed to the parish council for their attention at the next meeting. If a parishioner wishes a subject to be raised, and it is appropriate for discussion at a parish council meeting, then the Clerk will have to be notified seven days before the publication of the agenda. The parish council will determine the response, if any, to correspondence received. The parish council reserve the right to not respond to any correspondents that are taking up a disproportionate amount of the Clerk’s time.  Advice will be sought upon receipt of vexatious communications and acted upon accordingly.

All official correspondence from the parish council should be sent by the Clerk in the name of the parish council.  Correspondence from individual parish councillors should be avoided; however, there may be exceptional situations when it is appropriate for a parish councillor to issue correspondence in his/her own name. Such correspondence must be authorised by the parish council”.  It is acceptable for Clerk to send a standard response quoting the adopted communication policy and the time frame for an anticipated response.”

Council noted the volume of correspondence received and approved the following responses to outstanding question

Source of cash book entries on AGAR form 2019  - see May 2019 minutes on website where the cashbook is listed as at 31/3/19

Legal responsibility to fund improvements to Highleadon Green - Respective responsibilities explained in Chair’s letter of January 2020

Budget should only represent expenditure planned for the following year.  All items should be tendered for - PC will continue to follow financial requirements for a Parish Council, including in relation to tendering

Village Hall: dismissive of current programme and would only patronise ‘real businesses’ - Village Hall Committee’s present range of activities, though curtailed by Covid, have proved popular and well supported for ten years.

Bus shelters: present ones ‘are disgusting’ and should be replaced with modern ones - Explained previously that our application to the Planning Inspectorate had to take account of  the rurality of the area.

Vehicle Activated Sign: only worth having if it is a proper speed sign with fines - Not in the power of the PC to do this

PWLB: what is this and why is it in the accounts? Public Works Loan Board – provided loan funding to the Village Hall at the time of rebuilding.  Now fully repaid.  No cost to the Parish Council

Police Commissioner: complaints about low turnout for his election and how he can choose ‘pet projects’ - Address concerns to the Office of the Police Commissioner

 

10. AGAR Audit reportswere agreed by Council and authorised the Chair of Council to sign as appropriate

 

11. Financial reportsas distributed and attached were approved by Council

 

12. Payments list as distributed and attached were approved by the Council

        a.         Council agreed an increase in working from home allowance for the Clerk from £4 a week to £6 per week (£18 to £26 per month) in line with HMRC update

b.       Council agreed to set up a VAS maintenance contract – the cost of “silver”  at £123 plus VAT pa

c.       Clerk’s monthly Salary  £155.64 (April, May, June and July)

d.       HMRC PAYE payments £38.80 (April, May, June and July)

e.       Clerk expenses Paid May 2020  £41.60 (wfh £36.00 and £5.60 printing and stationery)

f.          Clerk expenses £56.30  (wfh see above £52.00 and £4.30 printing and stationery

g.         GAPTC 2020/21 £74.36 (saving of £6.32 for qualified clerk)

 

13.      Minor Items Raised by Members for information purposes only and to be carried forward to future agendas: 

 

·       Village hall/PC relationship 

·       Empty property to be standard agenda item.

 

Date of next meeting: Monday September 28th 2020 at 7.30pm at Rudford & Highleadon Village Hall, Rudford  (to be confirmed). Clerk to give latest update from NALC/GAPTC on holding meetings

Meeting closed at 20.44 

 

 

Item 5.  Church Meadow, Rudford:  Questions to Councillor Nigel Moor, County Council Cabinet Member for Planning and Environment and his answers

1. The Chair of the Parish Council contacted the Council about this on May 4, and on May 5 asked whether there was an appropriate licence in place. It takes five minutes to check this on the EA website. Why therefore was it a week (May 11) before the CC contacted the EA, especially given the history of this site, which was known to your officers and which the Chair of the PC had explained to you?

Responses from Cllr Moor explained time frame of emails and difficulties due to Covid 19 and that his focus was to stop tipping and to get officers on to site

2. When the EA was contacted, why did the CC fail to remind the EA of the history of this site and draw attention to the quantity of waste that was involved? (The EA has reported that the question asked was ‘is this work within the framework of a U1 permit? (to which the EA had no option but to answer yes.)

The initial question that Cllr Moor was trying to ascertain if there was a valid licence. PC had highlighted the history of this site at the time of the initial emails. Cllr Moor stressed that the historical records of EA were very important if this matter was to go further

3. When did CC officers contact the DC and establish that there was an enforcement order on the land?

Cllr Moor went on to the DC website  where he did not find the information he needed for this matter as contacting FDDC Officers was difficult due to the Covid 19 situation

PC had copied in the D Councillors and EA contacts anticipating the CC would contact the individuals directly

4. Does the CC’s contract with its Highways contractors require them to dispose of waste tarmac legally? Are contractors required to see any such permissions, most obviously a U1 permit, prior to disposing of materials?

Cllr Moor stated that audits would be increased following this situation.  

PC asked that this site be flagged if future incidents occur so actions can be taken quicker and firmer.

Cllr Moor stated that this site has been flagged

5. Why did the County Council accept their contractors’ view that as they had been threatened by the landowner they should take no further action? Did this not give the message that intimidation allowed an individual to ignore the rule of law?

Cllr Moor stated that this is private land and the materials would be deemed to be in the ownership of the landowner as he was the legal contractor.  PC also stated that residents have been threatened as has employees of the Local Councils and that local people felt very let down when the Council as a corporate body appeared to give way to intimidation.Cllr Moor explained the position that the Local Authority found its self in at that time

6. On at least two occasions, you personally assured the Chairman of the Parish Council that you would have the waste removed and specifically advised him that he could share this advice with residents. In the event this did not happen. Do you therefore judge that the CC let down the Parish Council and the community of Rudford?

Cllr Moor asked if there had been any response from the actions taken by the District Council. PC gave an update, noting an adjournment until September. Cllr Moor has stated that the CC will support the DC with its legal actions

7. Can you assure the people of Rudford and Highleadon that in future the County Council will take its responsibility for the environment and for waste disposal more seriously, and follow the lead of the District Council in taking robust action?

Cllr Moor has stated that the CC will support the DC with its legal actions

D Cllr asked if the contractor had been removed from the approved list of contractors due to the lack of proper licences.  D Cllr also stated that the DC had spent a lot of resources and monies on this matter and asked for support from CC to DC and communities. Clarification of ownership of materials that had been put on site was sought.   

Cllr Moor took this question away to find the answer

D Cllr stated this was not the first time that the DC has been left to pick up this type of situation and felt that the CC need a better attitude to support community environments

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Agenda for the meeting of the above Parish Council to take place on 27thJuly 2020 via Zoom

1.     To note all present, apologies for absence & acceptance of reasons for absences.

       

 2.      To receive Declarations of Interest related to items in the agenda.


3.   To approve the minutes of the meeting held on June 8thand 27thJanuary 2020 (noting no   formal meeting was held in March)

 

4.             Church Meadow, Rudford: Councillor Nigel Moor, County Council Cabinet Member for Planning and Environment, will answer questions about the dumping of tarmac waste at this site in May 2020.  The Chair has provided Councillor Moor with the questions the Council plans to ask, and these will be provided to those attending the meeting. (20 minutes)


5.             Public Session   -   5 minutes at Chairman’s Discretion.

 

6.      To receive report from District Councillors and County Councillor relating to urgent items in  the Parish


7.             To note the following planning matters that have taken place recently:

a.             P0630/20/PQ3PA: ‘Rectory Meadows’ - refused

b.             P0826/20/FUL:Burway Farm – decision awaited

c.        P0242/13/FUL:Hillview House – check on outbuilding 

d.             P0793/20/AG and replacement application P0952/20/FUL:  New House Farm – application for agricultural building – no objections.

e.             P0874/20/FUL:Vine Villa extension and workshop – no objections

 

8          To note the following Highway issues

a.         Improved access to bus stops on B4215: awaiting contact from the Integrated Transport   Team

b.         Lengthsmen planned schedule: replace 30mph sign on corner of Buttermilk Lane, remove waste traffic pole, clear foliage on B4215 southbound to the north of Church Lane, check hedges in Whitehall Lane for visibility at corner

 

9        Correspondence: to agree a communication policy in relation to correspondence received from parishioners 


10       To agree the AGAR audit reports and to authorise the Chair of Council to sign as appropriate

 

11       Council to note and approve financial reports as distributed

 

12       Council to approve payments as listed 

 

13.       Minor Items Raised by Members for Future Agenda: 


Date of next meeting: Monday September 28th  2020 at 7.30pm at Rudford & Highleadon Village Hall, Rudford  (to be confirmed). Clerk to give latest update from NALC/GAPTC on holding meetings


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Minutes of the meeting of the Parish Council on Monday 8 June 2020 at 7.00 pm via Zoom connection

1 Noted present as Chair/host Cllr R Wolfson, Cllr A Bye, Cllr H Mawson, Cllr R Higham, Cllr I Turner and Cllr M Deane. Apologies for absence received from Cllr S Salisbury. Also attended Borough Councillors P Burford and B Lewis and County Councillor B Robinson

2 Declarations of Interest related to items in the agenda were received from. Cllr R Higham and I Turner are volunteers of the canal trust.

3 Public Session - 5 minutes at Chairman’s Discretion. No members of the public requested to join the meeting.

4 Council discussed and then agreed its response to Planning Application P0630/20/PQ3PA.  Prior

Approval for the change of use of stable building to residential bungalow with associated building operations.  Rectory Meadow Church Lane Rudford Gloucestershire GL2 8DT

It was pointed out that there was a long history of planning matters on this site. It was agreed to submit the following as its comments.

The Council wishes to register its strong objection to this application, its reasons being explained by the points below.

Points of clarification

1. Location – the application refers to ‘Rectory Meadow’ but the Design Statement is headed ‘Rectory Fields.’

The latter is the name that appears on the letter box placed at the entrance and has been the subject of previous applications. There is no separate premises known as ‘Rectory Meadow’ at this location, but the applicant also owns the land known as Church Meadow which adjoins Rectory Fields under the railway bridge and across the Wysis Way.

2. Status of application – the application refers to ‘Prior Application’. This is not the case. This is a

Retrospective Application for works completed on the property over the past five years

3. The Design statement refers at 2.4 to the building as ‘a dis-used stable single storey with a footprint of

120m2. There are no plans to alter the size of the existing building and the only material change would be to the front door entrance.’ The majority of this now conjoined building has been subject to two previous planning applications in 2007 and 2009. At that time it was referred to as a ‘milking parlour’ (see below) but the block diagrams clearly show the same building – on this application, a further building has been added to the footprint from previous applications. The reason that ‘the only material change would be to the front door entrance’ is because of the work that has been done on the building.

4. Archaeological issues – the Council notes that when previous applications have been made, they have been referred to the archaeologist, who has commented on the proposals. The Council seeks confirmation that this issue remains extant.

5. ‘Milking parlour’ – there have been occasions on which a part of the relevant building has been

described as a milking parlour. The following comment was made on a previous application

(P1068/07/COU) to clarify this status: ‘By no stretch of the imagination can the shed on the site at

present be described as a ‘dairy and milking parlour’. It was erected by the previous owner and his son, Messrs W and F State, in the 1960s with reclaimed bricks from a public house called ‘The Square and Compass’ which was being demolished in Westgate Street, Gloucester. It replaced an earlier wood and tin shack. It was used as a field shelter by Mr State to hand milk his cow(s) but it has never been a dairy or milking parlour in the accepted sense. Mr State carried his milk home in a bucket. At the time the Milk Marketing Board would not have approved such premises for commercial milk production (1) for reasonsof hygiene and

 (2) because the building was in a flood plain of the river Leadon and under water almost every winter. This use ceased when Mr State became elderly, although he continued to use the land for agricultural purposes ie grazing young cattle and sheep when it was not flooded. The agricultural use ceased when Mr Oldham purchased the land.’

Reasons for objection 6. In 3.1 of the Design Statement it states that there is no planning history for the site. This is wholly untrue. The following applications have previously been made and all have been refused: P0224/06/FUL (FEBRUARY 2006) Erection of a replacement agricultural building (dry goods storage)

P1068/07/COU (AUGUST 2007) Conversion of redundant dairy and milking parlour to holiday cottage.

Erection of a stable block including garage for horse box.

P1535/07/COU (NOVEMBER 2007) Erection of a stable block with horse box garage (Revised Scheme).

P0579/09/COU (APRIL 2009) Conversion of existing agricultural building to create a holiday cottage.

Provision of parking facilities. (Demolition of existing redundant agricultural buildings).

APPEAL TO THE PLANNING INSPECTORATE AGAINST REFUSAL (NOVEMBER 2009)

APP/P1615/A/09/2108535

7. The last two of these are most relevant to this application. At the time of the planning application, the Planning Authority commissioned an appraisal of the building from Building Control Services. This report drew attention to the following deficiencies in the building:

Roof covering Corrugated metal sheets at low pitch

Roof structure Primary and secondary timber purlins of inadequate sizes for proposed conversion works and to be completely replaced

External walls Brickwork, blockwork and timber cladding, unlikely to have adequate foundations.

Structural cracking is evident. Likely that the majority of walls will need to be rebuilt on new foundations.

Internal walls Further inspection will be required

External windows and doors Are in poor and deteriorated condition

Internal floors Appear to consist of cast in situ concrete, un-insulated and unlikely to have damp proof

Foul and surface water drainage

None evident

Conclusion ‘The building is in an extremely deteriorated state of repair.

Up to 75% of the external walls appear unstable and may require rebuilding on new foundations….

Further investigations are required to confirm suitability of the internal walls and floors for conversion.

A copy of the report of 2009 is appended below the Council’s response.

When the applicant went to appeal, the Inspector determined the case on the basis of three factors:

1. Effect of the proposed development on the character and appearance of the surrounding area

2. Whether the existing building meets the Local Plan’s criteria for conversion to holiday

accommodation such as to justify and exception to the presumption against new development in

the countryside

3. Whether additional highway movements would result in unacceptable risk to highway users

His decisions in relation to each factor were as follows:

1. Height, poor reference in design and materials to local character, layout of car parking etc would be

a material harm to the character and appearance of the neighbouring countryside

2. Guidance requires existing building to be of ‘permanent and substantial character’, structurally

sound and ‘capable of conversion without major or complete reconstruction’. The building would

require a complete rebuild and is therefore not suitable.

3. Inspector agrees with Highways Authority regarding risks at B4215 junction

In the current application, the applicant states that ‘There are no plans to alter the size of the existing

building and the only material change would be to the front door entrance.’ This statement can only be

made because of the almost entire rebuild that the applicant has completed over the past 3-4 years.

These have been readily visible to neighbours and passers-by and have included:

The laying of a concrete base block

The replacement of the roof timbers

The building of a tiled pitched roof

The reconstruction of the external walls

It is further believed, but cannot be seen, that internal walls have been built

As a result the building has been at least 70% reconstructed, and the agent is therefore able to claim that ”little work is required”.

All of this work has been completed despite the refusal of the planning permission. It has been reported to the Planning Authority and it is understood that a significant number of enforcement orders are in place relating to this site.

Should the Planning Authority now approve this application, it will give a clear message that planning permission decisions and enforcement orders can be ignored, and for this reason alone the application should be rejected. The Parish Council would regard its approval as a dereliction of the duty of the Planning Authority to its residents.

In this context, it should be further noted that the applicant has, in May 2020, accepted delivery of

waste tarmac onto the adjoining Church Meadow and made it into hard standing and driveways without the appropriate licence in place, and has prevented officers of the appropriate authority from taking remedial action.

8. The Town and Country General Permitted Development (England) Order 2015 Class Q: 

the Council assumes that the application is made under this set of regulations. There are numerous ways in which the proposal breaches the conditions attached to such developments. For clarity, a copy of the regulations with highlighted comments demonstrating breaches is appended below the Council’s comments.

9. Landscape, flood risk and access: The building has been erected on land built up by the importation of unauthorised waste in varying quantities over some thirty years. This waste includes rubble, waste material from the owner’s tarmac and driveway business/es such that the land has been raised by over a metre. This can be clearly seen from the adjacent paddock. The burial of this waste has caused concern to the neighbouring properties, which take their water from wells and bore holes from the high water table in the area.

The site is within Flood Zone 2 and is only less likely to flood because of the unlawful raising of the level of the land. The adjacent properties flooded seriously in 2007 and have again been flooded in 2020.

10. The site is outside the settlement boundary and is contrary to the policy to restrict new buildings in the countryside to those supporting forestry, horticulture or agriculture.

11. Highways issues: the development would introduce more frequent vehicular movements into and exiting from Church Lane, which is a narrow single carriageway road, with hazardous access onto the B4215. The Highways Department has recognised this and has consistently objected to all developments in Church Lane. The Planning Authority and the Planning Inspector have made reference to this issue when refusing previous applications.

12. Effects on neighbouring listed properties and on the Herefordshire and Gloucestershire Canal: the proposed building is close to four historic properties, including St.Mary’s Church, which is of significant historic significance.

The land of the property also borders the Herefordshire and Gloucestershire Canal; while the restoration of the canal is a long-term project, it is an important one. Currently, the landowner has been placing waste tarmac on the route of the canal in order to reduce the extent of mud caused by large numbers of grazing horses.

This application is of such significance to local people and to the integrity of the planning process that the Parish Council urge the Planning Authority to have it considered by the Planning Committee and receive representations, if necessary electronically.

Any other business included concerns of flooding from Church Lane on to the B41

Correspondence from Footpath Officer was highlighted to County Councillor Robinson as a matter of concern and the history of the matter was also brought to the attention of Councillor Robinson.

Date of next meeting - to be agreed

Meeting closed at 19.08pm

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 Agenda for the next meeting of the Parish Council to take place on Monday 8th  June at 7.00 pm via Zoom connection


1 To note all present, apologies for absence & acceptance of reasons for absences.


2 To receive Declarations of Interest related to items in the agenda.


3 Public Session - 5 minutes at Chairman’s Discretion.


4 Council to agree its response to Planning Application P0630/20/PQ3PA Prior Approval for the change of use of

stable building to residential bungalow with associated building operations.


 Date of next meetings to be agreed


MINUTES OF MEETINGS PRIOR TO THIS DATE CAN BE FOUND BY CLICKING ON THE LINKS BELOW

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Parish Council,
9 Oct 2020, 03:44
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9 Oct 2020, 02:31
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9 Oct 2020, 03:42
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9 Oct 2020, 02:31
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