Lake Worth Christian School Acceptable Use Policy for Technology, Photos, Videos and Internet Access

LWCS strongly believes in the educational value of technology and recognizes its potential to support curriculum. The school network and internet access are provided for school-related purposes to students and staff who agree to abide by the LWCS Acceptable Use Policy (AUP) for Technology, Photos, Videos and Internet Access.

Privacy

Network and Internet access is provided as a tool for education. LWCS reserves the right to monitor, inspect, copy, review, and store at any time and without prior notice any and all usage of the computer network and Internet access and any and all information transmitted or received in connection with such usage. All such data shall remain the property of LWCS. No user shall have any expectation of privacy regarding such materials.

Student Made Media, Photographs or Other Such Technology Portfolio Work

LWC reserves the right to use student photos and videos for promotional and social media reasons. Please read further the link provided to clarify when we would not use a students photo or video: FAQs on Photos and Videos under FERPA

General Computer, Chromebook and iPad Use

Technology is constantly changing and as new equipment is made available for students and staff, the AUP must also remain up-to- date with that technology. In this AUP, “computers” is a general term that applies to all possible configurations of computers such as desktop, laptop, or servers. Likewise, “mobile devices” is also a general term that includes, but is not limited to smart phones such as Android phones, iPhones, iPads, tablets, etc. “Storage devices” includes, but is not limited to, USB storage devices, smart cards, memory cards, hard drives, solid state drives, etc.

1. Games may not be played on any computer or mobile device. Exceptions may be made for course specific needs if authorized

by the course instructor and approved by the IT Director.

2. File sharing, Peer-to-Peer (P2P), downloading, copying, or otherwise distributing any music, videos, pictures, or other

copyrighted materials is strictly prohibited and is punishable by law.

3. Software may not be loaded or installed on any school computer. Software apps may be installed onto school issued iPads, but

must be approved by the appropriate teacher and grade level administrator, and comply with the use policies in this document.

4. Changing or tampering with any of the computer’s system configuration or mobile device’s security settings is prohibited. This

includes, but is not limited to, removal of configuration profiles, altering security preferences, jail-breaking, app-cracking, etc.

5. Changing or tampering with any school owned technology such as computers, displays, mobile devices, keyboards, mice, power

adapters, cables, etc. is prohibited.

6. Users may not bypass, circumvent or otherwise defeat any software or hardware security measures, Internet content filters or antivirus protection, by any means including, but not limited to, proxy websites and services, bypass filters, portable apps, or boot-loading measures.

7. While on campus, all users must use the Internet access provided by LWCS. Users are not permitted to create hotspots, share

Wi-Fi connections, tether devices or otherwise bypass the school network.

8. Users may not attempt to gain access, modify, or delete other users’ data, or attempt to intercept any transmission of such data.

9. Users may not share their login account information, username or password with anyone. It is the user’s responsibility to

protect this information. Users are prohibited from logging in to multiple computers under a single account.

10. Audio and/or video recording is not permitted at any time unless authorization is given by individuals being recorded.

11. Users must abide by local, state, and federal laws such as, but not limited to, copyright law, licensing laws, privacy laws, and

LWCS policies and guidelines:

Vandalism or Theft

Individuals are responsible for the care and proper use of any school equipment they use. If an individual damages school equipment, it is the responsibility of that individual to report the problem immediately to a LWCS teacher or administrator. Likewise, if an individual notices damaged, vandalized, or misused equipment, it is the responsibility of that individual to report the problem immediately to a LWCS teacher or administrator.

School Issued iPads / Chromebooks

• iPads/ Chromebooks will be distributed each year for designated students according to grade level for the entire year for a fee. Elementary school iPads - Students will retain possession of the device for that school year, or until enrollment terminates early, or until the device is replaced due to repairs. Individual Chromebooks will be purchased for 6-8th grade students and will remain the students throughout graduation or until enrollment terminates early, or until the device is replaced due to repairs. Chromebooks are the responsibility of the students and parents must replace damaged Chromebooks with the schools approved Chromebook models. The IT department will advise on where to purchase & repair damaged Chromebooks, Please notify administration immediately of damages and the school will reserve the right to make decisions on all Chromebooks (see below).

• All students are required to pay a “Technology Fee” each year. The fee covers technology related expenses.

• At various times of the year, school issued iPads/ Chromebooks may be collected for purposes of checking serviceability and AUP compliance. In the event that the device is damaged and repairs are necessary, all repairs must be submitted to LWCS IT Department exclusively. No third-party repairs will be permitted for any reason. A repair fee will be charged to the student and a replacement iPad/ Chromebook will be issued along with an incident report, documenting the nature of the damage to the device. A copy of the report will be provided to the student to take home for parental signature. Parents assume the responsibility for the cost of repairs and/or replacement of damaged and/or lost iPads/ Chromebooks. Parents will be given the option of purchasing Apple Care which will off-set specified repairs for two years for iPads. Parents will be provided detailed information regarding Apple Care at the beginning of each school year for iPads.

• In the event of an iPad/ Chromebook theft, it is the students responsibility to report the incident to LWCS IT immediately. A LWCS Incident Report will be filed, which will provide the iPad’s serial number, model type, description and asset tag number. In addition, the student or parent will be required to file a police report documenting the incident to the authorities. Once filed, a copy of the police report must be provided to the LWCS IT Services.

• School issued iPads/ Chromebooks and all accessories must be returned to the LWCS for any student who graduates early, withdraws, or otherwise terminates enrollment with LWCS for any reason. If a student fails to return the iPad/Chromebook at the end of the school year or upon termination of enrollment with LWCS, they will be subject to a financial liability until the iPad/ Chromebook is returned or associated fees are received, up to and including the full replacement cost of the device and associated equipment. Failure to return the iPad within 5 working days after the last day of enrollment at LWCS will result in a theft report being filed with the Boynton Beach Police Department. Furthermore, the exiting student will be held responsible for any damages to the iPad, including associated fees for the repair or the full replacement cost of the device.

• As a requirement for school issued iPads, location services must remain on at all times in order to assist in the search of lost or stolen devices. The “Find My iPhone” and “AirWatch Agent” apps must be active and allowed access to this service at all times. If a device is lost or stolen, the student will work with the LWCS to identify the location of the device for recovery. This includes providing all access to accounts to assist with identifying the location of the iPad/ Chromebook. In addition, while students are on campus, the iPad/ Chromebook must be connected to the school provided Wi-Fi network at all times. If the iPad cannot be recovered, the student will be responsible for associated fees due to the loss of the device.

General Care for iPads and Chromebooks:

Students are responsible for the general care of the iPad/ Chromebook they have been issued by the school. iPads/ Chromebooks that are broken or fail to work properly must be immediately taken to the LWCS IT for an evaluation of the equipment.

1. The iPad & Chromebooks are school property and all users will follow this policy and the AUP for Technology and Internet Access available on the school website:

2. Use only a clean and dry soft cloth to clean the screen. No cleansers of any type.

3. Cords and cables must be inserted and disconnected carefully to prevent damage to the iPad and to the cables and adapter.

4. iPads & Chromebooks must never be left in an unlocked locker, car or any unsupervised area.

5. Students are responsible for keeping their iPad’s/ Chromebooks battery fully charged for school each day.

6. Students must not remove or deface any LWCS identifiers or asset tags.

7. Only protective type covers, approved or provided by LWCS will be allowed on the iPad/ Chromebook. The protective cases provided with iPads have sufficient padding to protect the device from normal treatment and provide a suitable means for carrying the device within the school.

8. iPads must always be within the protective case and securely closed when carried. Chromebooks must never be carried open through the classroom or hallways.

9. Never place other objects on or within the iPad cover or Chromebook as too much pressure and weight on the iPad screen or Chromebook screen may damage the display.

10. The iPad/ Chromebook screens can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure.

• Do not lean on the top of the iPad/ Chromebook when it is open or closed.

• Do not place anything near the iPad/ Chromebook that could put pressure on the device.

• Do not place anything in the carrying case that will press against the device.

• Do not “bump” the iPad/ Chromebook against lockers, walls, car doors, floors, etc. as it may break the screen.

11. Damaged iPad/ Chromebook must be repaired through LWCS exclusively. No third-party repairs will be permitted as this will void the

device warranty resulting in full replacement value of the device to LWCS.

iPad/ Chromebook Usage

• iPad/ Chromebook are intended for use at school each day. In addition to teacher expectations for iPad use, school messages, announcements, calendars and schedules may be accessed using the iPad/ Chromebook device. Students must be responsible to bring their iPad to all classes, unless specifically instructed not to do so by their teacher. iPad/ Chromebook must also be brought to school in a fully charged condition. Students should charge their iPad/ Chromebook each evening at home. Do not use any other charging adapters other than the school issued power adapter. If the AC adapter or USB cable are missing, replacements may be purchased from LWCS.

• If students leave their iPad/ Chromebook at home, they are responsible for getting the course work completed as if they had their iPad/ Chromebook present.

• When students are not using their iPad/ Chromebook , they should be properly stored, but never overnight. Nothing should be placed on top of the iPad/ Chromebook . iPad/ Chromebook should never be stored in a student’s vehicle at school or at home. Under no circumstance should iPad/ Chromebook be left in unsupervised areas. Unsupervised areas include the school grounds and campus, the locker area, locker rooms, unlocked classrooms, dressing rooms and hallways. Any iPad/ Chromebook left in these areas is in danger of being stolen. If an iPad/ Chromebook is found in an unsupervised area, it should be taken to the office. Repeat violations may result in disciplinary action.

• Printing is discouraged in order to conserve resources. However, limited printing will be available through special software available at LWCS. If printing is a known requirement for a specific course or assignment, printing at home is encouraged, requiring a compatible wireless printer equipped with AirPrint services or accessible printer/copiers, proper settings on the iPad/ Chromebook and the correct supporting app.

• All students must have access to the Internet at home to be able to access class content, textbooks, etc. Internet service speeds should not be less than 10Mbs (down) x 1Mbs (up). Most ISPs (Internet Service Providers) will offer the 10x1 speed at the basic rate.

• While on campus, students are required to connect to the school provided Wi-Fi network. Students are not permitted to place their iPad/ Chromebook in Airplane mode while on campus. While off campus, students are allowed to connect to other wireless networks with their iPad/ Chromebook . This will assist them with iPad/ Chromebook use while away from school. The policies outlined in this document are applicable to home use of a school issued device. Any violation of the policy will result in the student disciplinary action and/or applicable laws.

• Students experiencing Internet issues at home should contact their Internet Service Provider (ISP) for support.

iPad/ Chromebook Apps and Other Content

• Students are expected to use appropriate media on the iPads. Any media deemed inappropriate by LWCS staff may not be used as a screensaver or background photo. Students are not permitted to download any content, create any web clips or install any apps without teacher permission. Presence of guns, weapons, pornographic materials, inappropriate language, alcohol, drug, gang-related symbols or pictures are prohibited and will result in disciplinary action.

• Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes. Students are responsible for supplying their own earphones and may be required to use them in class at the teacher’s discretion.

• Students should save their work to the Google student account set up by LWCS.

• Students are required to keep their iPad/ Chromebook up-to-date at all times, including the operating system (iOS, G Suite) and any installed apps. Therefore, “Automatic Downloads for Updates” should be turned on. All other “Automatic Downloads” settings should be turned off at all times. In addition, any notifications that require updates should be addressed by the student as appropriate.

• Students may be selected at random to provide their iPad/ Chromebook for inspection. If a student’s device is requested for an inspection, passwords to unlock the device must be provided by the student. LWCS reserves the right to confiscate the device for any reason at any time if inappropriate materials are found on the device.

Apple and Google ID Usage

• Students must use the school created Apple ID for school issued iPads. Students will not be permitted to change the Apple ID account on the device as software licenses will be linked only to the issued Apple ID account for that iPad.

• Students must use the school created Google ID for school issued Chromebooks. Students will not be permitted to change the Google ID account on the device as software licenses will be linked only to the issued Google ID account for that Chromebook.

Student Issued Emails

When students graduate, withdraw, or otherwise terminate enrollment with LWCS for any reason, the student email account will be deactivated, preventing any further access to the student email account.

Consequences

Failure to abide by all school policies, procedures, or guidelines regarding the AUP for Technology and Internet Access may result in immediate suspension of access to LWCS technology-related services. An AUP violation may also result in disciplinary actions and liability for damages. Violators may also be subject to any civil and criminal penalties as defined in any applicable local, state, or federal laws. AUP violations will be sternly dealt with and have the following consequences, all of which will be recorded on the student’s record:

• First offense: A verbal warning will be given to the student by a teacher or Administrator.

• Second offense: The student will serve detention.

• Third offense: The student will be placed on an Academic Contract, requiring a meeting between the student, parents and Principal to discuss the future usage of their iPad.

Warranties

LWCS makes no warranties of any kind, whether expressed or implied, for the service it is providing. LWCS does not represent or warrant that the functions of the system will meet any specific requirements or that it will be error free or uninterrupted; nor shall it be liable for any direct or indirect, incidental, or consequential damages including loss of data and information sustained or incurred in connection with the use, operation, or inability to use any technology-related systems.

LWCS Student Pledge for iPad/ Chromebook Use Agreement

Students must agree to the stipulations set forth in the Acceptable Use Policy for Technology and Internet Access and the Student Pledge for iPad/ Chromebook Use below.

Student Pledge for iPad/ Chromebook Use

1. I will take care of my iPad/ Chromebook as identified in the Lake Worth Christian School Acceptable Use Policy (AUP) for Technology and

Internet Access.

2. I will follow the policies outlined in the AUP at all times.

3. I will know where the iPad/ Chromebook s at all times. I will never leave the iPad/ Chromebook unattended and understand that if found unattended at

school, I will be subject to discipline. If my iPad/ Chromebook is damaged, lost or stolen I will report it to LWCS immediately and I will pay the associated fees.

4. I understand the iPad/ Chromebook is my responsibility and I will never loan it to other individuals.

5. I will bring the iPad/ Chromebook to school fully charged, daily.

6. I will keep food and beverages away from my iPad/ Chromebook since they may cause damage to the device.

7. I will protect my iPad/ Chromebook from damage and never remove it from its case.

8. I will not disassemble any part of my iPad/ Chromebook nor attempt any repairs. All repairs must go through LWCS IT exclusively.

9. I will use my iPad/ Chromebook in ways that are responsible, appropriate, meet LWCS expectations, and are educational and in line with

Christian values.

10. I understand that while on the LWCS campus, I must use the school provided Wi-Fi network and not place my iPad/ Chromebook in

Airplane Mode or remove it from the LWCS provided network.

11. I understand that I am responsible for backing up my own data at all times and that any data loss is my responsibility.

12. I understand that I am not permitted to install any apps from any source other than the LWCS approved apps.

13. I understand that inappropriate content found on the device is subject to disciplinary action.

14. I will not deface, alter or damage the iPad or it’s cover. I will not remove or deface any LWCS iPad identifiers on the device or

cover.

15. I understand that my iPad/ Chromebook is subject to inspection at any time, without notice and remains the property of LWCS. I will

provide the iPad/ Chromebook passcode to staff, immediately upon request.

16. I will file a police report in case of theft, vandalism, as required by LWCS policies and report it immediately to LWCS .

17. I am responsible for all fees due to damage or loss with the iPad/ Chromebook, regardless of cause or fault.

18. I agree that the Chromebooks are property of LWCS until you graduate, withdraw for another school, or need to buy a new device.

**Students Must Remember From Orientation When Chromebooks Are Past Out:

• We have software on the device that monitors what you are doing at all times, even while you are at home to include viewing your actual screen. Mr. Fabel will receive an e-mail if you search for anything that is inappropriate.

• You are not able to clear your history even if you try and the IT department will be checking.

• With the Chromebooks you are now allowed to take your backpack to class, but you need to only have a couple of classes worth of books at one time. 1&2, 3&4, 6-8. Therefore treat all backpacks like they have a Chromebook in them. You will take your backpacks to 6th period before lunch unless you have Band. If you have Band, you will take your 6th period materials to Mrs. Cronin’s room before going to the cafeteria.

• Chromebooks need to be charged each night and have 100% battery when you arrive to school. If you do not have the device or it is not charged, you will be counted as not being ready for class.